Project Management 2.0

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New technologies, concepts, and Web 2.0 tools are popping up everywhere. How can you use them to help your project team collaborate, communicate - or just give your project an extra boost? [Contact Dave]

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8 More Templates to Save You Time

What's The WORST Thing a PM Can Do?

9 Amazing PM Templates

Coded Messages > What Are "Project People" Really Saying?

11 BRAND NEW Templates to Save You Time and Improve Your Performance

8 More Templates to Save You Time
Categories: New Templates

Happy August & thank you for being Members of the ProjectManagement.com community!

This month, we are including 2 NEW TEMPLATES and six from our vast collection!

Don't forget you also have access to everything in the entire PREMIUM TEMPLATE library! We hope these make your life a bit easier – helping us fulfill our mission of making YOU more successful.

The following premium templates, two newly available as of this month, are available to all premium members and to ALL members through Wednesday, August 27th. 

Contingency Plan Template (NEW THIS MONTH!)
PREMIUM DELIVERABLE
This document summarizes the contingency plan for a risk. This level of formality will not be appropriate for all risks on all projects, but is a useful tool for potentially big impact risks. Every actively managed risk requires a contingency plan even if it is not this formal. When and if the risk triggers, there will be a need for decisive action. This document needs to be clear and complete enough to allow for those steps to be taken without a requirement for further analysis. 

Project Management Evaluation Review Report and Worksheet Templates (NEW THIS MONTH!)
PREMIUM DELIVERABLE
Project Management Evaluation Reviews are formal reviews intended to uncover issues, concerns or challenges that may impact the quality or value results if changes are not made and facilitates resolution for what needs to be improved for successful completion. 

Failure Analysis: What Went Wrong, and Why? 
PREMIUM DELIVERABLE
Sometimes things go horribly wrong once. Other times, they go horribly wrong on a routine basis. Ever wonder why that is? If failure is a recurring theme in your projects, you'd be wise to download this deliverable. 

Enterprise-wide Analysis 
PREMIUM DELIVERABLE
This document outlines the Enterprise-wide Analysis, which describes the enterprise application package’s features and functions, analyses on its cost-benefit and risks, and the technical requirements to be supported. 

Risk Review Process and Checklist 
PREMIUM CHECKLIST
Need to perform a risk audit on a project? This Risk Review Process and Checklist guides you through an exhaustive review of the effort, including documentation, resourcing, delivery performance to date, financial performance to date, and much more. It's not just a checklist of simple measures, but asks a number of questions that truly speak to the potential for the project to achieve the results that were intended. 

Requirements Completeness Evaluation Checklist 
PREMIUM CHECKLIST
This checklist will assist you in minimizing scope creep, schedule extensions and project failure by evaluating whether the initial requirements are complete. This series of requirements attributes, quality checks, and examples provide a thorough review of what you plan to do. 

Presenting Your Business Case to Management 
PREMIUM PRESENTATION
Presenting a winning business case with the right amount of the right information for the right audience is the key to getting approval and funding for your project! Here is a presentation that will give you the fine points on how to do just that. 

Common Component Change Request 
PREMIUM DELIVERABLE
Use this Common Component Change Request Form to track all component change requests. 

Just get out of a tough meeting? Share the pain with those who were in the meeting with you - http://www.projectmanagement.com/bettermeetings/ 

We hope you are having an amazing year so far and thank you again for being a ProjectManagement.com member! We sincerely appreciate your support and are completely committed to your success. If we can help with anything project related, please let us know atcontactus@projectmanagement.com.

Best,
Dave
Dave Garrett
President & CEO, ProjectManagement.com

Posted on: August 18, 2014 02:03 PM | Permalink | Comments (0)

What's The WORST Thing a PM Can Do?
Categories: Advice

I recently posed this question on Quora, knowing that there are a thousand potential answers - all of them probably valid when you spin them the right way. However everyone has a favorite which is born out of their own personal experience, probably some tragic PM circumstance that produced a "worst case" result. 

So why bother with trying to identify each individual's "PM pet peeve"? Assuming each strong opinion is the result of some tragedy - this gives you a list of really important pitfalls to avoid - each of them THE most important in someone's eyes.

Here are a few responses from others. If you have a moment, please add your experience to the comment string...

 

LETTING PROBLEMS FESTER

 

COMMUNICATION AND RECORD-KEEPING

 

BEING INDECISIVE

 

FAILING TO PLAN

 

LACK OF FORESIGHT

 

NOT MANAGING

 

FAILING TO LEAD

Posted on: July 27, 2014 12:34 PM | Permalink | Comments (6)

9 Amazing PM Templates
Categories: New Templates

Happy June & thank you again for being Premium Members of the ProjectManagement.com community!

This month we bring you 2 NEW templates as well as 7 of our existing classic templates!

Don't forget you also have access to everything in the entire PREMIUM TEMPLATE library! We hope these make your life a bit easier – helping us fulfill our mission of making YOU more successful.

The following premium templates, newly available as of today, are available to all premium members. 

Project Constraints Hierarchy Template (NEW THIS MONTH!)
PREMIUM DELIVERABLE
The project constraints hierarchy is intended to identify the order in which constraints will be compromised in order to protect/preserve more important constraints. The constraints hierarchy should be determined in conjunction with the major stakeholders who also need to understand the implications of their decisions. 

Earned Value Management (EVM) Calculator (NEW THIS MONTH!)
PREMIUM DELIVERABLE
The basic premise of EVM is that we can assign a value to each task. We can then determine the progress that we have made on our project relative to schedule by comparing the amount of work completed with the amount of work planned to have been completed at the reporting date, and the progress relative to budget by comparing the amount of money that we have actually spent with the amount of money that we planned to spend. 

Project Team Retrospective Survey 
PREMIUM DELIVERABLE
The project is over. How did it go from the perspective of those who really did the work, i.e., those on the project team? Though you could use this survey for an active project, it's really applicable to a project that has just finished. Use it as part of the project post-mortem. 

System Requirements Specification
PREMIUM DELIVERABLE
The System Requirements Specification (SRS) document describes all data, functional and behavioral requirements of the software under production or development. 

Risk Management Grid
PREMIUM DELIVERABLE
The Risk Management Grid is a technique to identify potential risk events that could impact one of more of the project’s Seven Win Conditions. Importantly, it also serves to decide how those events will be prevented or mitigated. 

Project HEADWAY Communications Plan
PREMIUM DELIVERABLE
This template allows the project manager to fully understand the communication needs of stakeholders on the project. Stakeholders expectations and requirements can be documented ensuring there is a clear understanding of the why, when, how and what of the project’s communications. 

Change Management Policy and Process
PREMIUM DELIVERABLE
The Change Management process is fundamental to the successful delivery of the project. The Change Management process ensures that each change introduced to the project environment is appropriately defined, evaluated and approved prior to implementation. 

Risk Identification and Assessment Form
PREMIUM DELIVERABLE
Use the risk identification and assessment form to assess risks to (and their impact on) a project. Types of risks to be identified using this form include scope, timescales, deliverables, resources, milestones and expenditures. 

Portfolio HEADWAY Project Plan
PREMIUM DELIVERABLE
Organizations often undertake the wrong projects and fail to understand if the projects they choose actually provide the expected outcomes. The Portfolio HEADWAY process is a project-focused, step-by-step process that will help your organization to select the right projects, manage those projects well and, realize the expected benefits. Put Portfolio HEADWAY to work for your organization. 

Just get out of a tough meeting? Share the pain with those who were in the meeting with you - http://www.projectmanagement.com/bettermeetings/ 

We hope you are having an amazing year so far and thank you again for being a ProjectManagement.com member! We sincerely appreciate your support and are completely committed to your success. If we can help with anything project related, please let us know atcontactus@projectmanagement.com.

Best,
Dave
Dave Garrett
President & CEO, ProjectManagement.com

Posted on: June 26, 2014 06:44 AM | Permalink | Comments (0)

Coded Messages > What Are "Project People" Really Saying?
Categories: Advice

Being open and honest is always the best way to go with project-related transaction. However there are many many times when you, your team, or stakeholders might be speaking in code rather than just saying what they mean.

I've listed a few of those coded messages below.  

 

Code: "We don't have the budget for that."

Reality: "I don't think that's worth exploring."

 

Code: "We tried that already."  (maybe 5, 10, 20 years ago)

Reality: "I don't think that will work."

 

Code: "[Our Competitor] already does that well."

Reality: "We can't ever match or beat [our competitor's offering]."

 

Code: "This is going to cannabilize [our existing product]."

Reality: "My job or my friend's job might change or go away."

 

Code: "Sometimes no just means NO."

Reality: "You are not worth explaining this to."

 

Are there others that you know of?

 

Posted on: June 26, 2014 06:36 AM | Permalink | Comments (2)

11 BRAND NEW Templates to Save You Time and Improve Your Performance
Categories: New Templates

Happy May & thank you again for being Members of the ProjectManagement.com community!

This month we bring you something special - NEW templates from our friends at PMI as well as 2 of our own new templates!

Download these quick before they're back in the PREMIUM library! These are all examples of premium content available 24/7 to our Premium Members. However, they are free to every registered member through Friday, May 23rd. We hope these make your life a bit easier – helping us fulfill our mission of making YOU more successful. If you are not already a Premium Plus member but would like to be, Premium Plus membership is available at a $50 discount using the code "KEEP50".

The following premium templates are available to all ProjectManagement.com members until 5/23. We hope you find them useful.


Current State Organizational Assessment (NEW THIS MONTH FROM PMI!)
PREMIUM DELIVERABLE
How is your organization currently positioned for Organizational Project Management? This template--used in conjunction with Implementing Organizational Change Management, A Practice Guide--will help you perform a quick assessment of OPM attributes. 

Critical Success Factors Commitment Assessment (NEW THIS MONTH FROM PMI!)
PREMIUM DELIVERABLE
How committed is your organization to making Organizational Project Management a success? Will you have the sustained leadership, organizational change management, and commitment to continuous improvement necessary to succeed? Use this questionnaire in conjunction with Implementing Organizational Change Management, A Practice Guide to help find the answers. 

Organizational Project Management Feasibility Assessment (NEW THIS MONTH FROM PMI!)
PREMIUM DELIVERABLE
How feasible is Organizational Project Management at your organization? What does success mean? What are the impacts? Use this nine-question assessment in conjunction with Implementing Organizational Change Management, A Practice Guide to help find the answers. 

Implementation of Core Enabling Processes Assessment (NEW THIS MONTH FROM PMI!)
PREMIUM DELIVERABLE
Which processes do you need to have in place to ensure Organizational Project Management success? This template looks at competency management, governance, organizational project management methodology and strategic alignment. Use this questionnaire in conjunction with Implementing Organizational Change Management, A Practice Guide

Process Improvement Plan (NEW THIS MONTH FROM PMI!)
PREMIUM DELIVERABLE
The Process Improvement Plan is a component of the project management plan. It details the steps for analyzing project management, product development or organizational processes to identify activities that enhance their value. 

Procurement Management Plan (NEW THIS MONTH FROM PMI!)
PREMIUM DELIVERABLE
The Procurement Management Plan is a component of the project management plan that describes how a project team will acquire goods and services from outside the performing organization. Keep track of all the essential information using this form. 

Project Management Plan (NEW THIS MONTH FROM PMI!)
PREMIUM DELIVERABLE
The Project Management Plan is the defining document for how the project will be managed. It's the documentation of your project management methodology. You can hand it to a stakeholder or customer, and they will be able to understand how the project is run. When processes need to change, they should be updated in the plan. Use this form to get started. 

Quality Management Plan (NEW THIS MONTH FROM PMI!)
PREMIUM DELIVERABLE
The Quality Management Plan is a component of the project management plan. It describes how quality requirements for the project will be met. 

Quality Metrics (NEW THIS MONTH FROM PMI!)
PREMIUM DELIVERABLE
This Quality Metrics log should be used with the Quality Management Plan, a component of the project management plan that describes how quality requirements for the project will be met. 

Project Team Commitment Declaration (NEW THIS MONTH!)
PREMIUM DELIVERABLE
By having everyone commit to a common set of values, a strong foundation is created that can help to bind the team together and allows team members to call out their colleagues for any misstep without any perceived personal slight. Use this declaration to get everyone on the same page. 

PERT Analysis Worksheet (NEW THIS MONTH!)
PREMIUM DELIVERABLE
PERT analysis requires the identification of three types of estimates, usually generated in conjunction with experts. Those are: best case (the least amount of time that a task might take), worst case (the most time that a task might take) and most likely (the exepcted time). This can be used to calculate effort or duration. 

Have you seen our new Requirements Management Practice Area? It's full of tips and templates to help you define the work that you are engaged in now. Take a look around and let us know what you think. 

We hope you are having an amazing year so far and thank you again for being a ProjectManagement.com member! We sincerely appreciate your support and are completely committed to your success. If we can help with anything project related, please let us know at contactus@projectmanagement.com.

Best,
Dave
Dave Garrett
President & CEO, ProjectManagement.com
 
 

Posted on: May 18, 2014 01:37 PM | Permalink | Comments (3)
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