Create Program Visibility

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Many organizations have a vision statement focused on long-term goals. In my experience, project professionals tend to dislike such vague objectives because they lack detail on how the goals should be achieved. This is program or project work: We want to turn a sponsor's idea or goal into actual plans.

But in reality, vision statements in a project or program can be very impactful, as they lend themselves to collaboration among stakeholders.

As an example, let's look at the Buddha Memorial Center in Kaohsiung, Taiwan.
At the heart of this religious center is a relic of the Buddha that avoided destruction when it was snuck out of the country during the 1960s Cultural Revolution. Three decades later, Buddhist monks in India felt the relic should return to Taiwan. For Taiwanese citizens and politicians, as well as Buddhists worldwide, there was a wish to do full justice to the relic and its religion.

Buddist.jpg
Planning for the Buddha Memorial Center began in 1998 when the relic arrived in Taiwan. Construction launched in 2003 and was completed in 2011. During that time, the design for the center changed more than 114 times, growing from 20 to more than 100 hectares (247 acres). Even when construction finished in 2011, the world's largest copper Buddha statue, at 108 meters (354 feet) high, was added to the center in the spring of 2012.

Buddhist2.jpg
Although it's in every project professional's nature to keep as close to plans as possible, and keep change to a minimum, change management was a key factor to success with the Buddhist Memorial Center project.

The project managers had to be flexible and communicate. Traditional tools and techniques such as 'rolling-wave' and 'fast-track' planning allowed constant change to be embraced.

Program visibility was also important. 'Program visibility' refers to making sure everyone involved is aware of objectives and strategy risks, and that everyone feels involved in the management and its outcome. (Program Management Standard, p14. Doman IV: Stakeholder Management.) In this case, regular meetings were held for all the major stakeholders. The meetings were often open to the public and media, which helped generate even more support.

Meetings are as much about reaching consensus as sharing information. Program visibility also ensures that all stakeholders, from sponsors to workers, share a sense of purpose and commitment.

The lesson learned from building the Buddhist Memorial Center shows how important it is to share your vision for a project or program. Doing so can allow you to create a lasting impact.

How have you made your project or program more visible?

Editor's Note: Photographs taken by Liang Ching Chih.
Posted by Lung-Hung Chou on: September 10, 2012 11:21 AM | Permalink

Comments

PM Hut
In other words, with increased visibility of your project/program you will lower the risk of project/program cancellation if you go over-budget and behind schedule because there will be just too many stakeholders (especially the public) supporting it.

Mounir Ajam
Nice program / project but the message is lost. Visibility is important - agree but it could hurt or help a project. In this article i do not see how visibility played a role in completing this program. Maybe i missed but could not see the relation here. From the way i understand this article - I see many issues; "design changed 114 times", site size grew more than 5 folds (from 20 to more than 100 hectares). Also you talk about change management being a success? How? It is also not clear if this project/program was a success or not. It is clear it is complete and it is beautiful - i am sure when i visit Taiwan i would want to visit it) but was it successful? How did you define success?

Tarek Mollah
Vision statement is like the light at the end of the tunnel. I relentlessly try involving my distributed work force in any project, upon justifying their skill set and while team building phase moving on, motivating them to realize we must work cohesively developing common frame of reference in reaching out to the light at the end of the tunnel. I tend to develop an in-house culture suiting team members across the globe where we communicate in our own language extending a sense of ownership and accountability. That way, a Vision Statement conceived is interpreted seamlessly across the team located around the world … creating synergy.

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