| Posted by |
Subject: Re: Project Management:Advantages, Disadvantages and Limitation |
| pavan
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Posted Nov 14, 2006 03:30 AM |
| What is project management and what are the advantages & disadvantages of it? And what r the major limitations we have to consider in it?
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| Eurica Edem
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Posted Oct 30, 2006 05:37 AM |
| Ghana Review International
p.o.box 14307,Accra.Ghana
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| maryam
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Posted Oct 01, 2006 07:22 AM |
| What are the main advantage and disadvantage of using risk management software?
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| Anonymous post
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Posted Sep 27, 2006 12:39 AM |
| I am trying to find out why some project management software applications are limited by not providing information on project technical risk and how project managers overcome this lacking in the software. Can anyone assist me in my questions?
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| readysetpass
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Posted Sep 22, 2006 07:41 AM |
| What is Project Management?
Project management, is the application of knowledge, skills, tools, and techniques to describe, organize, oversee and control the various project processes.
But perhaps project management can best be described in terms of the things that you need to do to successfully manage a project:
Integration Management - Develop and manage a project plan
Scope Management - Plan, define and manage project scope
Time & Cost Management - Create a project schedule, plan resources and budget costs
Quality Management - Develop a quality plan and carry out quality assurance and quality control activities
Human Resource Management - Perform organizational planning, manage staff acquisitions and promote team development
Communications Management - Develop a communications plan
Risk Management - Identify risks, prepare risk mitigation plans and execute contingency actions
Procurement Management - Focus is soliciting, selecting, and managing vendors to complete project work or supply project materials
The degree to which a Project Manager can carry out each of these activities is based on the nature, size and complexity of the project and on the level of project management experience.
Brief History
Project management was first used to manage the US space program. It's practice has now been expanded rapidly through the government, the military and the corporate world. Here is the main definition of what project management is:
1. Project management is no small task.
2. Project management has a definite beginning and end. It is not a continuous process.
3. Project management uses various measurement tools to accomplish and track project tasks. These include Gantt and Pert charts.
4. Projects frequently need resources on an add-on basis as opposed to organizations that have full-time positions.
There are three main points that are most important to a successful project:
1. A Project must meet customer requirements.
2. A Project must be under budget.
3. A Project must be on time.
There are four phases a project goes through. The role of the project manager in project management is one of great responsibility. It's the project manager's job to direct and supervise the project from beginning to end. Here are some other roles:
1. The project manager must define the project, reduce the project to a set of manageable tasks, obtain appropriate and necessary resources, and build a team or teams to perform the project work
2. The project manager must set the final goal for the project and must motivate his workers to complete the project on time.
3. A project manager must have is technical skills. This relates to financial planning, contract management, and managing creative thinking and problem solving techniques are promoted.
4. No project ever goes 100% as planned, so project managers must learn to adapt to change.
There are many things that can go wrong with project management. These are commonly called barriers. Here are some possible barriers:
1. Poor Communication - Many times a project may fail because the project team does not know exactly what to get done or what's already been done.
2. Disagreement - Project must meet all elements in a contract. Customer and project manager must agree on numerous elements.
3. Failure to comply with standards and regulations.
4. Inclement weather.
5. Union strikes.
6. Personality conflicts.
7. Poor management
8. Poorly defined project goals
Project Management Processes
The following processes are derived from the Project Management Institute's - American National Standard, though they are modified for practicality and are highly simplified. Note that the standard includes many more management process activities. Each management process below is described primarily in terms of its overall objectives and core activities.
Integration Management
The objective of integration management is to coordinate the various interrelated processes of a project. To properly manage these activities a project manager needs to do the following:
Develop a project plan
Acquire approval of the plan
Manage the implementation of all the activities described in it
Update the plan as changes occur
Communicate the changes to key project stakeholders
The project plan:
Describes the objectives of the project and how those objectives will be reached
Describes the project deliverables
Contains all of the activities that will occur for the various project Management processes. The plan should have a section which deals with scope, a section that deals with the project schedule, with risks, etc.
The project plan acts as a guide for project team by describing what needs to happen, who needs to do it and when. The project plan also acts as a baseline for measuring project performance. The project manager compares actual work completed against work planned; actual costs against estimated costs, etc.
Scope Management
Scope Management ensures that the project includes all the work required, and only the work required, to complete the project successfully. To manage scope a project manager needs to:
Define scope in terms of the project deliverables
Respond appropriately to requests for changes by stakeholders (Be aware that changes to scope will almost always have an effect, usually negative, on project costs and/or timelines. This means you need to balance key stakeholder desires & demands against their needs and against their expectations regarding project costs and timelines.)
If appropriate, make changes to project scope based on project performance (reduce the number and/or complexity of deliverables if performance is inadequate)
Document changes to scope in the project plan
Communicate scope changes to key stakeholders via the modified project plan and if necessary secure approval to proceed
Controlling project scope is often one of the most difficult tasks for a project manager. A moving target is difficult to hit and improper management of scope will more then likely cause the project to fail (either it will be cancelled, run over budget, be completed late or fail to meet the needs of the stakeholders).
Time & Cost Management
The objective of time & cost management is to ensure that the project is completed on time and within budget.
To do this a project manager needs to:
Develop a project schedule
Plan resources
Estimate costs
Monitor performance
A project schedule lays out the various activities (or tasks) for the project in an activity list. An estimate of how long the activity is expected to take is included for each. The schedule is then used to estimate the resources necessary (i.e., people, materials, etc.) to complete each activity. From there, the cost of each activity is calculated.
The resulting documentation is used to monitor project performance by comparing actual performance against the estimates.
Quality Management
The objective of Quality Management is to ensure that the project will satisfy the needs for which it was undertaken.
To do this a project manager needs to:
Develop a quality plan
Carry out quality control activities
A quality plan describes what activities will be performed during the course of a project to ensure that the project will be successful (i.e., meet the needs of the stakeholders).
A quality plan may be formal or informal, highly detailed or a simple checklist depending on the nature and complexity of the project.
Human Resource Management
The objective of the Human Resource Management process is to ensure the most effective use of the people involved with the project.
In order to do this a project manager needs to:
Perform organizational planning
Plan staff
Promote team development
Good organizational planning is a key component of successful projects. A project manager needs to precisely define roles and responsibilities so that there is no confusion over who does what and who decides what.
Staff planning involves planning when and how people will brought onto the project team and when they will be taken off. This is especially important when your team consists of members who do not report directly to the project manager but to some other organizational member.
Communications Management
The objective of Communications Management is to promote effective communications between the project team members and key stakeholders.
To do this a project manager needs to:
Develop a communications plan
A communication plan describes who needs what information, when they need it and how it will be given to them.
Risk Management
The objective of the Risk Management process is to ensure that project risks are identified, analyzed and responded to.
In order to do this a project manager needs to:
Identify risks
Prepare risk mitigation plans
Take action as necessary
More to come... visit www.readysetpass.com for your PMP Certification needs.
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| Tracie
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Posted Sep 04, 2006 11:49 PM |
| What are the disadvatages of project management?
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| ou pheanith
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Posted Aug 14, 2006 04:30 AM |
| I am a commercial and study general management, right now. and I would like to know about project management and management.
Thank you so much and I am happy to read your web.
Best regards,
Pheanith
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| Anonymous post
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Posted Aug 02, 2006 07:58 AM |
| Project Management:Advantages, Disadvantages and Limitation
|
| Anonymous post
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Posted Jul 28, 2006 05:51 AM |
| limitations and disadvantages of project management.
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| rhoda
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Posted Jul 26, 2006 02:37 PM |
| hi i would like to be enlightened on the importance of a project management
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| M. ROELOFSE
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Posted Jul 25, 2006 07:27 AM |
| WHAT IS THE PURPOSE OF A STEERING COMMITTE WITHIN A PROJECT.
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| CK
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Posted Jul 10, 2006 02:21 PM |
| Project managers are trained to have excellent
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| Anonymous post
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Posted Jul 09, 2006 10:50 PM |
| Hi, i would really like to know the advantages and disadvantages of project management and the limitations of project management
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| Anonymous post
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Posted Feb 23, 2006 11:30 AM |
| MS project::Advantages, Disadvantages and future aspect
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| karen williams
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Posted Feb 20, 2006 01:20 PM |
| Could you tell me reasons why pm is not a discipline for a debate.
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| Anonymous post
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Posted Feb 09, 2006 09:39 AM |
| i would really like to know what are the advantages and disadvantages of project management?
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| Anonymous post
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Posted Sep 29, 2005 08:25 AM |
| please advise about advantages of project management. Thank you!
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| Anonymous post
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Posted Sep 08, 2005 08:56 PM |
| what are the disadvantages of using MS project? woudl anyone know?
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| Martin Kapami
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Posted Sep 02, 2005 08:50 AM |
| For a new project how would you monitor and manage risk?
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| Martin Kapami
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Posted Sep 02, 2005 08:45 AM |
| For a new project how would you monitor and manage risk?
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