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Integration

Scope

Preparing for the Exam with PMBOK Guide—Fifth Edition (Part 4): Scope Management

by Bruce Garrod

It’s time to continue working on self-improvement. This fourth article in a series exploring A Guide to the Project Management Body of Knowledge (PMBOK Guide)—Fifth Edition through a lighthearted comparison to personal fitness improvement explores the Project Scope Management knowledge area.

All About Project Scope

PREMIUM presentation

Simply put, scope is the size of the project. But there’s more to it than that!

Time

Earned Value Management (EVM) Calculator

PREMIUM deliverable

The basic premise of EVM is that we can assign a value to each task. We can then determine the progress that we have made on our project relative to schedule by comparing the amount of work completed with the amount of work planned to have been completed at the reporting date, and the progress relative to budget by comparing the amount of money that we have actually spent with the amount of money that we planned to spend.

Project Plan Reality Check

PREMIUM presentation

Before you submit your project plan for final approval, you'd better check it over. Learn the steps for cross-checking a project plan.

Cost

Cost Estimating Worksheet

PREMIUM deliverable

A cost-estimating worksheet can help you develop cost estimates when quantitative methods or bottom-up estimates are developed. Quantitative methods include parametric estimates, analogous estimates and three-point estimates.

Bottom-Up Cost Estimating Worksheet

PREMIUM deliverable

Bottom-up estimates are detailed estimates done at the work package level. Detailed information on the work package and other direct/indirect costs are used to determine the most accurate estimate possible. Use this worksheet to help you keep track.

Quality

Quality Control Plan and Tracking Template

PREMIUM deliverable

This detailed quality control plan template provides a greater level of detail and is also used to track results of the tests that are performed. This template is completed by the testing team or similar function that is responsible for quality control, and once completed forms an important record of the tests carried out to validate the project outputs.

Quality Management Plan Template

PREMIUM deliverable

Quality management consists of a number of different elements, and this template is intended to provide a framework for identifying and managing each of those elements.

People

Being a Good Sponsor

by Kenneth Darter, PMP

Whether you are a sponsor or a project manager looking for a sponsor, you need to know what makes a sponsor good for a project. Look for and exhibit these traits to give you (and others) peace of mind…

When My Team Members Speak, Do I Listen?

by Roger Kent, PMP, PMI-ACP

Of course I listen. Well, okay…maybe not all the time. This is a confessional. Here’s how I’m trying to listen better--at least when people are directly in front of me or in a face-to-face meeting…

Communications

The Art of Presentations

by Patti Gilchrist, PMP

The most critical skill set for a PM to possess is the ability to communicate creatively. So perhaps the art community can offer some tips to improve our ability to communicate creatively and visually. Take it away, Pablo Picasso!

Less Words, More Pictures

by Michelle Stronach

In a world where key messages are lost in a sea of words, incorporating visual content into project communications can be like sending out a distress flare. This article talks about four ways of using visual content that will grab attention, connect with stakeholders, optimize team creativity and increase corporate awareness of your project.

Risk

The Back-up Plan

by Kenneth Darter, PMP

Backing up can mean many different things, especially in project management. None of them are easy, however. Here are three different kinds of “backups” that you need to keep in mind during a project...make sure that you know the best practices and the best processes to ensure success.

Freaky Project Management (Part 2)

by Ian Whittingham, PMP

What do the Titanic and Van Halen have in common? They're going to help illustrate how being freaky can make you a better project manager. In the concluding installment of this series, our expert looks at four more problem-solving principles from a popular book.

Procurement

An Insider's Guide to Shopping for Consultants

by Mark Mullaly, PMP

How you go about shopping for a consultant is critical. Most companies do it poorly rather than doing it well. This makes the entire process more frustrating, time consuming and expensive for all parties, consultants and customers alike. In the hope that some of this frustration can be minimized, we present an insider's guide to shopping for a consultant.

Topic Teasers Vol. 22: Agile Procurement

by Barbee Davis, MA, PHR, PMP, PMI-ACP

Question: Since our agile team is self-managed, we have recently received notice that we can also oversee procurement on items that would not be commonly used by the rest of the organization. None of us has a background in this area. How do we make good buying decisions?

A. People who are agile should not be buying things. That slows down software development. Tell management you will need a Procurement Department to make purchases so you are not involved in this low-level process in any way.
B. Agile projects do not need anything except enthusiastic and inventive people to create success. Leave any procurement issues to those who follow traditional project management processes.
C. If your team is often short of money to add all the extra bells and whistles to the project, being in charge of procurement gives you the opportunity to ask prospective vendors for free merchandise to use for the project or for team incentives.
D. There are some common questions you can ask to help the team make better procurement decisions. It is a positive move to gain procurement responsibility since you are in the best position to evaluate buying options and get the features you really need to optimize your project success.
Pick your answer then Test Your Knowledge!

Stakeholder

The ‘Perfect’ Professional Services PM

by Andy Jordan

Does a project manager responsible for client-facing initiatives need a different set of skills from other PMs? And if so, what are those differences? What makes a good professional services project manager?

Presenting Portfolio Status

by Kenneth Darter, PMP

Presenting the status on an entire portfolio can be very different than the status on one project or program. The portfolio manager must learn to condense and tailor the message for the audience.

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