The project manager needs to make sure that integration management is not skipped while all of the other project work is going on. When thinking about how you are going to integrate everything together, the following themes are important to keep in mind.
The Project Charter formally authorizes a project or phase. It defines the reason for the project and assigns a project manager--and the PM's authority level. The content of the Charter should describe the project in high-level terms.
In this world of constant communication, being able to focus on one thing is sometimes a luxury--but a luxury that is sorely needed. Whether you are a detail-orientated expert or someone who is easily distracted, it is important to keep the following points in mind while managing projects.
Bottom-up estimates are detailed estimates done at the work package level. Detailed information on the work package and other direct/indirect costs are used to determine the most accurate estimate possible. Use this worksheet to help you keep track.
A cost-estimating worksheet can help you develop cost estimates when quantitative methods or bottom-up estimates are developed. Quantitative methods include parametric estimates, analogous estimates and three-point estimates.
Question: I’m so confused. I was a Quality Tester at my last job, but here the employees seem to use the titles Quality Assurance, Quality Control and Testing interchangeably. I started out in a more traditional organization, but now I’m a tried and true agile believer. Since I have no job description, what are my responsibilities?
The three concepts are often used interchangeably. Ask what it means in your new organization and accept that as your role in your workplace reality despite the real definition.
Find the specific meanings for each term from a university professor in the town where you work. Use that information to correct the organization so that they use proper terminology.
Once you learn your job description from Human Resources, create a new title for yourself so that others can understand what you do. Perhaps Defect Engineer would be apt.
Since agile teams work without formal processes or documentation, there is no need to answer to a particular title. Everyone on the team is merely a team member.
If an organization is engaged in project work on a continual basis, a project management office may be the best investment in securing successful projects. What are the benefits of having a PMO versus just having project managers?
The communications management plan is a component of the project management plan. It describes the communication needs of the project including audiences, messages and methods and is a vital component of stakeholder management.
Many hiring managers have practice in assessing broad technical skills. But strong, creative and capable teams result only when those T-shaped people can work interdependently, self-manage, solve group problems and learn together. That implies another set of skills to look for when hiring for a cross-functional team--interpersonal and collaboration skills.
It's vital to never forget the significance of stakeholder management. This chapter from Project Management: Influence and Leadership Building Rapport in Teams presents a discussion about stakeholder management and the notion that stakeholders differ in their perceptions, and also offers strategies for influence.
For experienced PMs, sometimes the hardest job is to go right back to the very basic stuff. So how can you maximize your chances of success? And how do we manage team members who have absolutely no experience or understanding of project work?
When a schedule starts to slip, the project manager should be ready to jump in and get things back on track. Here are some strategies the PM can use that do not involve forcing everyone to work 80-hour work weeks.
Question: Since our agile team is self-managed, we have recently received notice that we can also oversee procurement on items that would not be commonly used by the rest of the organization. None of us has a background in this area. How do we make good buying decisions?
People who are agile should not be buying things. That slows down software development. Tell management you will need a Procurement Department to make purchases so you are not involved in this low-level process in any way.
Agile projects do not need anything except enthusiastic and inventive people to create success. Leave any procurement issues to those who follow traditional project management processes.
If your team is often short of money to add all the extra bells and whistles to the project, being in charge of procurement gives you the opportunity to ask prospective vendors for free merchandise to use for the project or for team incentives.
There are some common questions you can ask to help the team make better procurement decisions. It is a positive move to gain procurement responsibility since you are in the best position to evaluate buying options and get the features you really need to optimize your project success.
The Project Procurement Management knowledge area often causes stress to potential PMP exam takers, but it doesn't have to be that way. There are, however, a few important elements within the process that will need to be studied in further detail.
Virtual teams have special communication obstacles that are not necessarily solved elegantly by the communication tools available in your project. You must combine multiple applications to create an infrastructure to meet the needs of virtual teams to interact and to complete project deliverables.
Four proven tactics can help you engage stakeholders better--and obtain their essential contributions to make the changes required by your project. With these new ways to manage stakeholder relationships and to drive your project, you can propel your career to new heights.