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Green Projects Procurement System

PREMIUM deliverable
by Stefano Pittaluga

This template and its instruction sheet is aimed at project managers of solar projects for managing the procurement system process. It allows you to create and manage different procurement process data (item types, supplier list, contacts by suppliers); to create an RFP, linking it to a restricted list of preferred suppliers; to send automatic email to selected suppliers belonging to a certain RFP; to create a standard form email; to calculate forecasted date of answer from supplier; and report overdue dates.

RFP Evaluation Worksheet

PREMIUM deliverable
by Andy Jordan

Could you use a little help during your procurement process? This template is intended to provide a framework for evaluating responses to an RFP (Request for Proposal) from different vendors.

Procurement and Shipping Tracking Log

PREMIUM deliverable
by Yasir Masood

The Procurement and Shipping Tracking Log helps to plan, manage and track the various stages of the procurement process during the project life cycle. It helps to reconcile the shipment dates with the project master schedule. It also provides a basis to mitigate any cost overrun and schedule delay that arises because of procurement processes.

Learn From Others

Common Pitfalls to Avoid During the Contracting Process

by Vivek Gondi

The success of a project depends on the processes that are followed, the people who execute them and the contractual terms and conditions. This subject is all the more relevant to companies who take up work with little background and experience. Understanding some of the common pitfalls that should be avoided by sellers is essential.

Infrastructure Improvements: Guidance on How to Be Successful

by Ronald Smith

Software infrastructure such as databases and core applications must be available 24/7 to support the business. As these infrastructure elements age, you should start planning when they will be updated or replaced. Take a look into three main areas of achieving this—making decisions, design success and selecting vendors.

Dealing with Claims in Construction

by Manavasi Ramesh

Claims arise in a project mainly due to lack of clarity in scope and specifications, ambiguities in contract clauses, interface scope with other projects, site conditions and time constraints. Here we discuss various scenarios and issues that can arise during project execution—along with possible solutions to address the issue of claims management in construction projects.

Topic Teasers Vol. 85: Figuring COST, Not Cost

by Barbee Davis, MA, PHR, PMP, PMI-ACP, PMI-PBA

Question: We are in financial trouble. Even though my team carefully researches costs for new hardware and software with multiple vendors, somehow as time goes on the expenditures on each implementation always costs up to three or four times what we budgeted. Is it us?
A. You are being “taken” by sales people from your hardware vendors who are behaving like used car salesmen. They quote you a low price to get your management’s approval, but when it comes time to actually install you have to add on many necessary extras you really need that they never revealed.
B. It is probably you and your team if you are only figuring initial hardware costs in your project budget. The total cost of any new installation should be calculated both in immediate costs and in long-term costs over the life of the equipment, including non-tangible expenses. Only then can vendor offerings be fairly compared and evaluated.
C. Management should not expect project teams to be pricing hardware. This should be done exclusively by someone from the purchasing department. Your only role is to install whatever arrives on the dock. In this way, if the costs go up you and your team escape the blame.
D. Since recent costs for information technology (IT) items have quadrupled over the life of the equipment, you should multiply any future vendor contract pricing by four and alert accounting how much cash to have on hand in the immediate future. Always pick the lowest bid, as in today’s market all hardware is basically the same.
Pick your answer then Test Your Knowledge!

Outsourcing: Too Good to Be True?

by Andy Jordan

Outsourcing vendors make lots of promises around the cost savings and productivity improvements they can deliver. Are the benefits really that good?

Top Reasons to Outsource

by Kenneth Darter, PMP

There are many reasons and benefits from outsourcing work. Here are some of the top reasons for looking outside of your organization for expertise and assistance in executing projects.

Outsourcing PM: You Get What You Pay For, so Only Pay for What You Get

by Mark Mullaly, Ph.D., PMP

Project management becomes so much more complicated when contracts get involved. If nothing else, it seems to cause so many more project managers (or people who call themselves project managers) to pop out of the woodwork. This should be a good thing, but it can also be an unhelpful complication.

Lessons from a Successful Nuclear Project

by Bruce Harpham

Nuclear technology and project management have a long standing relationship. The River Corridor Closure Project was a finalist for the PMI Project of the Year award in 2015. As a large-scale project that dealt with significant hazards and large budgets successfully, there is much to learn from this project.

Valentine’s Eve Negotiations: A Story of Ethical Procurement

by Debasis Chakrabarti

Negotiators in this story followed the rules and ethics of the game. The goal was to maximize the gain of their respective organizations. There was no compromise on integrity. At the same time, the instinct of a youngster and the wisdom of a veteran collaborated to take the game beyond zero-sum and made it win-win…

How to Buy Well: A Short Guide to Ethical Procurement

by Bruce Harpham

Once project planning begins, procurement quickly becomes a vital activity. Whether you are building a bridge, installing a software upgrade or launching a new product, procurement matters to project success. Procurement poses both ethical and practical challenges.


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Recent Questions

Topic Originator Last Post Votes Replies
Vendor quality issues  Anish Abraham  Dec 11, 2017 6:30 PM  29 
Challenges in project procurement  Anish Abraham  Dec 7, 2017 6:30 PM  22 
Are You Ready for Design Build Project Delivery Method on Rail Transit Projects?  Henry Hattenrath  Nov 29, 2017 10:40 AM 
Fear of losing skills  Mirza Mohibulla Baig  Nov 27, 2017 3:53 AM  26 
Part 1 - Why do Government Capital Projects Take So Long?  Henry Hattenrath  Nov 15, 2017 7:14 PM 
Regarding Employee Classification as per USA Dept Of Labor - Sr Technical PM?  Uday Gosain  Nov 6, 2017 9:31 AM 
PM Training Video for SAP ERP   Urban Werner  Nov 1, 2017 10:01 AM 
Part 2 - Why do Government Capital Projects Take So Long?  Henry Hattenrath  Oct 31, 2017 9:51 PM 
MAPPING ALL NEGOTIATION STRATEGIES  MICHAIL KOSTOUROS  Oct 13, 2017 10:25 AM 
What is the impact of technology on project delivery?  Naqibullah Hotak  Aug 31, 2017 12:01 PM 
What is the impact of leadership on project delivery?  Naqibullah Hotak  Aug 31, 2017 12:00 PM 
Commercial arrangement with vendor to deliver in Agile project  Mei Lee Tan  Aug 26, 2017 9:09 PM 
 
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