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Procurement Management Register

PREMIUM deliverable
by Stefan de Vries

This document can be used to manage procurements in your project. A procurement is the process of acquiring products or services from third parties. This process includes any preparations, the actual purchase and controlling the compliance with a contract or agreement.

Green Projects Procurement System

PREMIUM deliverable
by Stefano Pittaluga

This template and its instruction sheet is aimed at project managers of solar projects for managing the procurement system process. It allows you to create and manage different procurement process data (item types, supplier list, contacts by suppliers); to create an RFP, linking it to a restricted list of preferred suppliers; to send automatic email to selected suppliers belonging to a certain RFP; to create a standard form email; to calculate forecasted date of answer from supplier; and report overdue dates.

RFP Evaluation Worksheet

PREMIUM deliverable
by Andy Jordan

Could you use a little help during your procurement process? This template is intended to provide a framework for evaluating responses to an RFP (Request for Proposal) from different vendors.

Learn From Others

Winning the Deal

by Soumya Maitra

Vendor management is a key activity in any project but literature often overlooks the vendor’s point of view. While there can’t be a “one-solution-fits-all” strategy to the challenging activities involved in making your pitch, the author, working with an IT service provider, shares his recipe for winning the client.

Outsourcing Contracts in Agile: Challenges and Solutions

by Anabik Datta

Long-term, fixed-bid contracting is a challenge in the agile world. The objective of this article is to review these challenges and derive a possible solution for contracting between outsourcing companies and client companies for agile projects.

Why Government IT Procurement is Broken

by Andy Jordan

Government procurement for major technology projects often goes wrong—and it’s really not surprising because the entire process is broken. What is it about these initiatives that causes more difficulties than other types of projects?

Common Pitfalls to Avoid During the Contracting Process

by Vivek Gondi

The success of a project depends on the processes that are followed, the people who execute them and the contractual terms and conditions. This subject is all the more relevant to companies who take up work with little background and experience. Understanding some of the common pitfalls that should be avoided by sellers is essential.

Infrastructure Improvements: Guidance on How to Be Successful

by Ronald Smith

Software infrastructure such as databases and core applications must be available 24/7 to support the business. As these infrastructure elements age, you should start planning when they will be updated or replaced. Take a look into three main areas of achieving this—making decisions, design success and selecting vendors.

Dealing with Claims in Construction

by Manavasi Ramesh

Claims arise in a project mainly due to lack of clarity in scope and specifications, ambiguities in contract clauses, interface scope with other projects, site conditions and time constraints. Here we discuss various scenarios and issues that can arise during project execution—along with possible solutions to address the issue of claims management in construction projects.

Topic Teasers Vol. 85: Figuring COST, Not Cost

by Barbee Davis, MA, PHR, PMP, PMI-ACP, PMI-PBA

Question: We are in financial trouble. Even though my team carefully researches costs for new hardware and software with multiple vendors, somehow as time goes on the expenditures on each implementation always costs up to three or four times what we budgeted. Is it us?
A. You are being “taken” by sales people from your hardware vendors who are behaving like used car salesmen. They quote you a low price to get your management’s approval, but when it comes time to actually install you have to add on many necessary extras you really need that they never revealed.
B. It is probably you and your team if you are only figuring initial hardware costs in your project budget. The total cost of any new installation should be calculated both in immediate costs and in long-term costs over the life of the equipment, including non-tangible expenses. Only then can vendor offerings be fairly compared and evaluated.
C. Management should not expect project teams to be pricing hardware. This should be done exclusively by someone from the purchasing department. Your only role is to install whatever arrives on the dock. In this way, if the costs go up you and your team escape the blame.
D. Since recent costs for information technology (IT) items have quadrupled over the life of the equipment, you should multiply any future vendor contract pricing by four and alert accounting how much cash to have on hand in the immediate future. Always pick the lowest bid, as in today’s market all hardware is basically the same.
Pick your answer then Test Your Knowledge!

Outsourcing: Too Good to Be True?

by Andy Jordan

Outsourcing vendors make lots of promises around the cost savings and productivity improvements they can deliver. Are the benefits really that good?

Top Reasons to Outsource

by Kenneth Darter, PMP

There are many reasons and benefits from outsourcing work. Here are some of the top reasons for looking outside of your organization for expertise and assistance in executing projects.


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Discussion Rules

Recent Questions

Topic Originator Last Post Votes Replies
PMP certification pass what next  suresha hp  Jul 21, 2018 8:42 PM  16 
Please provide your opinion regarding a vendor situation  Destiny Olivas  May 2, 2018 7:28 PM  10 
How can I control my sub-contractor for substantial schedule deviation?  Omar Haddad  Apr 23, 2018 10:54 AM  21 
Does Resource and Procurement Management Knowledge areas overlap!?   Muneer Ahmed Soomro  Apr 15, 2018 10:43 AM 
how do you handle claims that after closing is still open?   Arash Bayazian Sarkandi  Apr 11, 2018 12:55 PM 
Any software/templates suggested for managing construction projects from estimating/procurement through execution?  Susan Eberly  Mar 26, 2018 11:37 AM 
Estimation in construction  Vincent Guerard  Mar 22, 2018 5:02 PM  15 
Contacting strategy quilt   Liudmila Prozorova  Mar 20, 2018 10:13 AM 
Project Management Wages/ Remuneration  Stanley Oranika  Mar 19, 2018 7:30 AM 
Tips on how to start an integration project  lakshmi nair  Mar 6, 2018 10:07 AM  11 
Hello everyone, I am a Certified Trainer.. I am conducting a Advance Procurement Management Training .. Can i give PDU's to my students?  Muhammad Enam Ur Rehman Siddiqui  Feb 15, 2018 6:36 AM  11 
Procurement Management  Tatiana Patton  Jan 24, 2018 12:33 AM 
Have you ever chosen a wrong procurement strategy? Please share your story  Samer Alhmdan  Jan 18, 2018 8:06 AM 
What is the best way to manage wastes on projects?  Samer Alhmdan  Jan 17, 2018 11:08 PM 
Knowledge Transfer Best Practices? -- Templates/Process/Naming Conventions  Nathan Schandl  Jan 11, 2018 12:00 PM 
Pains for industrial machinery procurement?   Daniel Jaramillo H  Dec 31, 2017 8:31 AM 
Vendor quality issues  Anish Abraham  Dec 11, 2017 6:30 PM  29 
Challenges in project procurement  Anish Abraham  Dec 7, 2017 6:30 PM  22 
Are You Ready for Design Build Project Delivery Method on Rail Transit Projects?  Henry Hattenrath  Nov 29, 2017 10:40 AM 
Fear of losing skills  Mirza Mohibulla Baig  Nov 27, 2017 3:53 AM  26 
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