The previous article on effective project portfolio management (PPM) tips provided tactical tips 1 through 5. The following five tactical tips provide additional recommendations to make your PPM implementation a more effective one.
Tactical Tip #6: Establish an organizational change management plan and involve the project managers in user acceptance testing.
As PMs, we are familiar with change management plans; however, when IT projects are implemented on behalf of IT, organizations sometimes risk circumventing their own processes. After all, the project is just for IT and not an internal business customer. This dangerous line of reasoning can cause havoc in your PPM system implementation.
PPM implementations need an effective change management and communication plan to be successful. Implementing these solutions has a direct impact on the project managers and other project team members executing projects in the portfolio. Project managers need to buy into using the solution and the PPM implementation manager needs to listen to the feedback from the PPM community.
PPM implementations risk being viewed as unnecessary administrative overhead if the solution is implemented without significant PM involvements. If PMs are included in the change management plan, user acceptance testing and receive frequent communications on how the PPM solution can help