Introducing and Setting Up a Project Management Office
In my last article we delved into organizational maturity for setting up a PMO; this article will deep dive into how to introduce a PMO without disrupting the established system. The first step is good communication--clear and complete information reduces confusion and eliminates resistance based on fear and conjecture.
Communicate the mission, objectives and purpose of the PMO. Be open and transparent regarding the decisions and activities of the PMO. Inform the enterprise of the reason(s) the PMO exists, what it will do and how it will bring value to the enterprise. Also, demonstrate how the PMO will be a partner and not a hindrance in working toward the success of everyone in the enterprise.
Once the need to set up a PMO has been identified and the communication campaign is actively underway, the PMO must be designed from the beginning to meet the specific needs and environment of the business it supports. Project Management Offices take on many roles depending on their mission and objective, hence setting up a PMO is not a short-term activity. It requires significant effort to complete analysis, design, planning, review and implementation. Cooperation and involvement from the business is essential to ensure the PMO meets their needs. Involving the business early and often by keeping open communication channels and soliciting feedback will allow you to manage
Please log in or sign up below to read the rest of the article.