The Four Keys to Task Organization
Beyond managing risks and people, a great deal of time of the project manager’s work is taken up with managing the tasks that need to get done for the project. Sometimes these tasks are simply “to do” tasks that exist in the project manager’s planner notebook; sometimes these tasks take up hundreds and hundreds of rows in a project schedule. The tasks might belong to one person or to a team of resources across multiple companies. Whatever the tasks are, the project manager should be ready with a good way to organize and distribute the tasks that make up the execution of the project.
One of the first things to do when organizing tasks (the top priority, if you will) is to make sure you understand the priorities of the tasks that need to be done. After all, if everything that gets worked on is not essential to finishing the project, then the project will never be considered finished no matter how much work is logged in the project schedule. Of course the lower-priority tasks still need to be done, but they should be scheduled according to their priority and not just scheduled because they need to be done.
Establishing which tasks have a higher priority and why they have a higher priority will lead the project manager to an understanding of how the tasks should be organized in the project schedule. For example, tasks related to
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