Project Management

Methods to Stop Meeting Madness (Part 3): Why You Need Process Agendas

PMI Charleston, SC Chapter

Dan leads the Project Management Office of The Medical University of South Carolina's Office of the CIO. He also owns PM One, LLC (, a leading project management training company serving the Southeast USA. Dan is a certified Project Management Professional (PMP), a Certified Professional in Healthcare Information and Management Systems (CPHIMS), and a HIMSS Fellow (FHIMSS).

Welcome to the third (and final) installment of this three-article series on the importance of appropriate meeting facilitation.

In our first article, we discussed the need for strong meeting facilitation and a set of tools that every PM should have in their tool belt. We then moved on in Part 2 to talk about the four major types of agendas required for the four major groupings of project meetings.

Meeting Type

Agenda Type

 Check-ins / Daily Stand-ups

 No agenda

 Recurring, tactical meetings

 Progressive agenda

 Outcomes based meetings

 Method agenda

 Strategic, problem solving, complex

 Adaptive agenda

Just like you have flexibility with when and why you use certain facilitation tools, you can also use an adaptive agenda in situations where you are creating a single outcome (remember, outcome meetings are those where you can follow a defined methodology/recipe to create a desired outcome, such as risk identification, risk prioritization, lessons learned, etc.). Normally, outcomes meetings do not require a great deal of adaptation as there are proven, step-by-…

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If a woman has to choose between catching a fly ball and saving an infant's life, she will choose to save the infant's life without even considering if there is a man on base.

- Dave Barry