Project Management

15 Tips for Productive Meetings

Benetta is a Manager, Program Delivery in Ontario.

As we continue to work remotely and with virtual teams, the number of meetings has increased tremendously. As a result, employees feel the time crunch in accomplishing their priorities and day-to-day responsibilities in between attending meetings.

How can we have meetings that are not only productive, but also an efficient use of time? Here are 15 tips that can help you plan and conduct meetings:

1. Assess if a meeting is required. Before you even proceed with scheduling a meeting, you should assess if a meeting is required. We often have walked into meetings where we thought these discussions could’ve been addressed via e-mail or in an offline discussion between two stakeholders. If you require input from multiple stakeholders—input that cannot be resolved through one-on-one conversations with stakeholders or be addressed via other communication channels—then you should proceed with scheduling a meeting.

2. Define the objective for the meeting. Without an objective, the remainder of the work involved with planning and conducting a meeting is meaningless. People should know why their attendance and participation is expected before a meeting invite can be circulated and accepted. You should define the reason for the meeting so you can continue to ensure that it accomplishes an outcome that is aligned with the objective.

Here are some questions to …

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