Categories: Benefits Realization, Communication, Human Aspects of PM, Leadership, Lessons Learned, Project Planning, Stakeholder, Strategy, Tools
Hello, project manager? You are needed in the meeting room; you are needed for an online chat; you are needed on the phone.
Typical, right? You may feel overwhelmed if you’re expected to be in all places at once. It can help to realize there are only three realms in which you’re truly needed: physical, mental and electronic. Here’s how to address each.
Physical: If possible, try to be physically present for your team. Walk around and talk to stakeholders, team members and others to gather details about your projects.
This provides you with the current status and tidbits that will allow you to be proactive on your projects. It also lets you build rapport with team members.
Mental: You don’t have to be an expert in a programming language or even in the company’s industry. It bodes well, though, when you have some idea of the jargon for conversations with your stakeholders. You’ll want to be aware of the environment—all the external and internal factors and their impact on your projects.
You’ll also need to stay abreast of the benefits your projects bring to the organization. Project managers have to stay mentally focused on their project’s objectives and bottom line.
Try thinking about lessons learned from previous projects to help you gain understanding of how to address potential problems. Investigate tools that allow you to present project results to all levels of management and team members, too.
A detailed report on planned versus actual data is a source that can be shared in various audience-specific formats. You may be called on at any moment for project results and can rely on these tools to support your efforts to be mentally there.
Electronic: Social media and mobile technology allow people to be reached easily. Apps let you track and stay in touch with others. You will want to take advantage of these programs to gain information and respond to concerns about your projects. In many cases, they allow us to address and resolve concerns more quickly.
No matter how you do it, being a project manager means you have to be accessible. We have to manage our projects, not let them manage us.