By Christian Bisson, PMP
Standardizing project management across an organization is often met with resistance, as teams are typically eager to customize their efforts based on how they feel is the best way of working. But while there are often adjustments that must be made on a client-by-client basis, there are many benefits to creating a consistent project management experience no matter the endeavour.
A project manager’s life can go from slow and steady to chaotic in a matter of minutes. If you have a common way of working it is easier for colleagues to grab your project for a day and coordinate while you focus on other—often more urgent—concerns.
For example, if your schedule is built using the same tool or template as your coworkers’ projects, opening it up to figure out what’s next is easy. It also keeps your colleague from messing up your well-organized plan, thus making it harder for you to jump back into the project when you’re able.
Shorter Learning Curves
When you hire a new project manager, he or she must learn how the company works—from clients and colleagues to tools and processes—before they can be efficient or add value.
If project management is standardized, it drastically reduces the learning curve for the new hire.
Cooperative Continuous Improvement
For anyone that reads my blogs, it’s quite obvious I’m an advocate of continuous improvement. The best way to do this is by working with other project managers, sharing ideas on how to improve our way of working, our tools, our templates, etc. Having multiple sources of feedback allows for better ideas to emerge and faster fine-tuning.
This is generally overlooked, however, if everyone works in a silo, doing his or her own thing.
Better Client Experience
If a client works with more than one project manager at the same agency, it creates a better experience when documents look the same across projects or communications are handled the same way by different project managers.
What do you think are the key benefits of standardizing project management across organizations? What have your challenges been? I look forward to discussing.