Building a PMO with an Agile Approach

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The Project Management Institute's annual events attract some of the most renowned and esteemed experts in the industry. In this blog, Global Conference, EMEA Congress and experienced event presenters past, present and future from the entire PMI event family share their knowledge on a wide range of issues important to project managers.

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Categories: , Agile, EMEA, PMO, PMOs

Presenters: M. Khalifa and M. Ilyas

When I saw in the agenda that these two presenters were delivering two sessions at PMI EMEA, I was very excited as they are usually very informative and knowledgeable, but also entertaining and enjoyable.


PMI EMEA has 7 concurrent tracks, therefore I could attend only this session.

One of the most important pillars that must be added to the other three traditional pillars of PMO Implementation is Change Management.

Without it, the entire PMI falls down.

Then, among all the agile's enablers, they explained the importance of simplicity with the following example:

This is a bull portrayed by Picasso after several (many) steps of simplification.

In their case study, their challenge was how to move from complexity to simplicity without compromising governance and best practices. They reached that success by implementing the Picasso's approach:

  • from 30 processes to 20
  • from 30 steps in requirement gathering to 12

The feedback they had were supporting their approach:

And you, what experiences to you have to share in similar cases?

Posted by Fabio Rigamonti on: May 06, 2017 03:46 AM | Permalink

Comments (9)

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Implementing guidelines, or best practices, should be done so not just for the sake of process, but simplification. Through use, these guidelines should be refined as things are learned and change. This refinement process ideally would be to whittle the process down to a simpler form while still accomplishing its original intent. These guidelines act as guardrails, allowing movement within, providing the flexibility to adapt as needed.

Thanks Fabio. Sounds like a great session.

I like it, thanks for sharing

Andrew, this is exactly what they did and what they shared; they compared it to Picasso's way to never be satisfied with the result, and each time trying to subtract something.

Simplification is one of my prefer action, ex:take a 20 pages process move it to 3 pages, keeping what is required!

Still hope those session will make it to here!

Hi Vincent, that is exactly what they were inspiring all the PMOs to do.

Thanks Fabio, very interesting topic! hope.this session will be available here in

Hi Fabio, I was just reading a motivational article this morning, something like "do not think too big, start with simplicity and early wins", somehow what in the past people say "Rome wasn't built in a day". Anyway, don't you have the details of the "30 to 20 processes", just for curiosity?

Dear Pier Luigi, thanks for your comment, I agree with simplicity and early/quick wins.
I do not have further details about what processes were simplified; I'll try to find it out

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