Project Management is All Around Us!

From the Servant Leadership: Serve to Be Great Blog
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This blog is about leadership as it applies to projects and project management, but also as it applies to society in general. The bloggers here manage projects and lead teams in both business and volunteer environments, and are all graduates of PMI's Leadership Institute Master Class. We hope to bring insight into the challenges we all experience in our projects and in our day-to-day work, providing helpful tidbits to inspire you to take action to improve—whether in your personal life, your business/work life or on your projects. Read, comment and share your experiences as we share ours. Let’s make the pie bigger! Grab a slice!

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This past winter I helped coach a recreational league high school basketball team for my son. I am always up for the challenge of coaching a youth sport for our town.  Over the years, I have coached lacrosse, soccer, baseball, and most recently basketball. There are many challenges to a successful season, and at this level success isn’t always defined as how many wins a team can get.  It sure helps with morale, but the most important gauge of success is that a player has become a better player playing for the team I coached. That being said, I find myself pulling from my Project Management background in so many areas.  Utilizing the practice of initiating, planning, executing, controlling and closing the work has helped tremendously in making the whole experience for the other coaches, the players, and the parents a smooth and enjoyable one. I thought it would be fun to look at the areas that I have pulled from.

Initiating can be hectic.  Luckily, most of the parents and other coaches also realize that the number of wins isn’t the only way to have a successful season.  This all starts way before a team is actually put together. We need to meet with the full league, secure gym time, set up a way for players to sign up, and figuring out and coordinating the practice and game schedules.

Planning, for me, is the fun part.  We finally are ready with lists of players and it’s time for tryouts.  Similarly to hiring an employee that you are going to work with on projects, we always focus on how coachable the kids are.  This doesn’t mean that they are the best at the sport, but it means that they are ready and willing to learn. The same goes for business.  If everyone focused on all stars for projects, we may do well on that one project, but it is important to also train other players for other projects and for the future.  A good project team is a blend of experienced, motivated individuals with multiple skills. On a basketball team, we want everyone to come to practice with an open mind. Sure, it helps to have teammates who can shoot and score, but it sure helps having someone that may be good at defense, or great at bench morale.  These all make for a great team and a fun experience.

Executing comes in many forms, especially during a season.  Each game requires execution; from the players and the coaches.  On a project team, executing well allows the team to succeed at their ultimate goal of successfully finishing the project on time and on budget.  Executing plays is what is required of the players, while figuring out player matchups and what the other team may be throwing at us is what is required of the coaches.

Controlling in terms of a sports team can be broken down in a couple of different parts.  Off the field, there are a lot of moving parts, most of which are coordinating various schedules, vacations, carpooling, and the occasional sicknesses… making sure that we have enough players to play in each game.  On the field, or court in the case of basketball, we as coaches must look at the players as individual parts of the team. We need to ensure that they are not getting worn out, not getting into foul trouble, and, ideally, trying to control the other team enough to win the game.  I did mention that winning isn’t everything, but it sure is part of a competitive sport.

Closing the season out can be in the form of a playoff run.  But, more than that, it is important to make sure that the team’s goals have been satisfied and hopefully a handful of them are willing to come back for another season.  Having a team that has been together for one year can drastically help ease startup of the next season. On a project team, there will be turnover due to promotions, change of job, retirement, etc… but making sure that they are all motivated to be successful again on another new project is the ultimate goal.

In conclusion, project management practices help me make my personal and professional lives much easier to handle.  If anything, from coaching a sport or being part of a project management team, it has allowed me to break down a sometimes daunting task to one that is much more manageable and enjoyable. Applied in judicious amounts, I believe project management practices will also help you: at work, in the community and at home.

Posted by Graham Briggs on: April 06, 2018 09:00 AM | Permalink

Comments (10)

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The universality of project management is a great thing. I always love to see it outside the workplace however small or insignificant.

Good article, and thanks for sharing

Thanks for the great post, Graham. You are an expert at seeing the value of PM concepts outside of the business environment, and how to recognize where and when to apply them.

Wonderful analogy mapping sports game stages with Project management phases!

I love it when people tell me, "I've never managed a project before"....I always answer, 'Have you ever made dinner?"....

it does not have to have the project name, to have all the characteristics of a project.
Project management its on the air.

Good article...

Happy to know how project management practices helped you to make personal and professional lives much easier to handle. Thanks for sharing!

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