At some point, you have certainly thought about the importance of trust in project management. Did you happen to think of a lot of ideas to build trust? Probably not. This is a difficult topic.
Lucky for you, researcher Paul Zach looked carefully at workplace trust for 8 years and has developed 8 building blocks you can use to develop your own tactics to improve trust in your project. Some of these tactics have been discussed before elsewhere especially in this blog, but there are a couple that have not been discussed often related to project management. These will be the topics of this and the next post.
Facilitate Team to Craft Their Own Jobs
The first of Zak's building blocks to consider is called "Transfer." The term "transfer" for our purposes represents job crafting, which includes allowing people to use their own techniques to complete their work. That is, they determine how they meet the quality expected of their work.
This tactic is typically presented in training for managers and will always be easier for managers to implement. But that should not let you as a project manager miss out on a tactic to build trust.
Here are specific examples of how you can use the transfer/job crafting technique in your projects.
- Help them reduce the scope of existing tasks (when you can't really reduce the number of tasks in your plan) by allowing them to start involvement later during the duration of the task. Using reporting as an example, a team does not really need to report weekly until they really start significant meaningful execution. Similarly, they can fill out templates with only basic, absolutely required information.
- Assist them with completing their plan for this by answering questions they have.
- Keep this "crafting" process alive during the project. Provide feedback on how their work in job crafting is functioning. Proactively ask if they need any assistance working it out. Provide positive reinforcement for successes.
- Consider also individual skill and career development. Ask if there is any special development experiences the team lead is looking for. Add that into work planning.
- To your own monitoring activities, note participation and successes of project team leads and workers. During closing phase, send out formal appreciations that can be used in performance reviews.
- Do the same with new team leads as they roll into the project in later stages.
Look for other barriers to flexible work that you can eliminate or reduce.
- Enable more job crafting by allowing remote work or alternate team work spaces.
- Reduce required attendance at periodic/routine meetings to individuals who are absolutely necessary at each event. Send good notes out to all others.
- Remove work rules that are really just part of organization culture and not otherwise justified, such as expectations that a multitude must approve certain documents.
- Allow use of agile techniques to allow teams to collaborate more even if those techniques are not yet accepted by the organization.
Once you have team leads crafting more of their own work to fit their circumstances, you will have built more of your foundation for a trusting work environment. Do even more by helping them provide the same flexibility to their own workers.
Giving control like this is a key part of maintaining trust. Wresting control away from workers, by forcing restrictions and requirements for whatever reason, serves to break down trust. Be aware of obstacles to flexibility as well.
Next month, my post will be about openness, another one of Zak's building blocks that can be applied to your projects.
In the meantime, have you had success with job crafting?