Project Management

Sharing knowledge is key to success in projects

From the Effective management Blog
This blog will be used to discuss general topics related with project management and the importance of soft skills development in order to have an effective management.

About this Blog


Recent Posts

Somatic Balance vs stress

Somatic Balance for Project Managers - Change Leaders

Aligning Objectives

Sharing knowledge is key to success in projects

Change Management in Digital Transformation Processes

Categories: knowledge management

We know that a team is a group of people who are directed towards the same objective and who should establish internal rules to increase their effectiveness and efficiency. Under this definition it is logical to think that team members must collaborate with each other to achieve the goal.

Is this situation occurring in all teams? Are all team members willing to share their knowledge and experiences for the benefit of the project? Can a team be successful without this collaboration among the members? What would be the minimum level of cooperation required to achieve the objective? Is collaboration necessary between teams to achieve a competitive advantage?

I thought about the answer to all those questions and I asked myself an additional question. When we find a problem whose solution we do not know, what is our first reaction?


  • Ask a teammate?
  • Ask a co-worker, assigned to another project?
  • Look for information on previous projects that may have had a similar problem in the same organization?
  • Ask a colleague or friend who works in another company?
  • Ask "Google"

You probably have to use  more than one of the options above to find the solution and do some preliminary tests. This involves time and therefore usually costs. However, after we solve the problem, the dilemma arises. What happens if one of our partners has the same problem? If he is lucky, he could somehow find us and we could help him solve his  problem quickly, otherwise he will repeat the whole process that we had to do to find the solution again, meaning time, cost and in some cases unnecessary stress.

Here is one of the reasons why documenting solutions to problems and lessons learned has a critical role. However, under the idea that knowledge is what differentiates us from others. It may be the case to think that if we share our knowledge we are losing a status situation.

I have seen this in both academic and professional projects, but if handled properly, it generates a "WIN-WIN" relationship in which all parties benefit (the one who shares, the one who receives and the organization). A key point here is that those who receive knowledge, in addition to solving their specific problem, should generate FEEDBACK and share their own knowledge and skills for the benefit of the organization. The other point with respect to this topic is "RECOGNITION". Who shares knowledge for the benefit of the organization should be recognized for it. It certainly does not sound good that we do a job and another takes the credit, so the organization should seek to generate a culture in which knowledge sharing is rewarded and those rewards are received by the right people.


Posted on: March 29, 2019 03:41 PM | Permalink

Comments (10)

Please login or join to subscribe to this item
If project is based on ethical principles, the appropriate attribution of knowledge should be a part of the project processes. A good topic.

Good points. Thanks, Luis.

Can't agree more. Sharing not only helps new project team, but also significantly helps oneself to improve their know knowledge. The new team can also avoid reinventing the wheel, reduce some cycle time & most important avoid some serious mistakes on the way.

Interesting Post. Yes. Sharing is also one of the key factor to complete project successfully.

Very interesting . Thank you very much for your efforts .

Ask "Google" is main thing, even if we ask colleague or teammate, Google may help clarifying it further.

Thanks for your comments

Dear Luis
Interesting perspective on the theme: "Sharing knowledge is key to success in projects"
Thanks for sharing

It is important that we all have a Growth Mindset so that finding solutions is a constant

We agree with:
- Consulting various means to find the "best" solution
- Sharing information and knowledge with the team and the company

Please Login/Register to leave a comment.


Whenever you are asked if you can do a job, tell 'em, "Certainly, I can!" Then get busy and find out how to do it.

- Theodore Roosevelt