By Ramiro Rodrigues
I have heard arguments both for and against the effectiveness of corporations using standardized project management methodologies.
In general, a project management methodology should clarify which methods — steps, activities, gadgets and tools — can be used to reach a goal. And since a project is made up of a set of processes, each with their suggested methods or best practices, they are usually given the name of methodology.
The Arguments For
The fervent proponents of project management methodologies contend that there is a need for the implementing organization to establish an identity, which its clients will see. They believe that the methodology enhances the standardization of the particular strengths of the services offered.
According to them, a project originating from a corporation with a specific work methodology tends to have more predictable services and products, which decreases the interference of human factors associated with the individuals who lead the project. It also allows for greater clarity and understanding for the stakeholders with regard to what is to be expected at each moment.
Finally, they maintain, that a methodology enables a virtuous cycle of continuous improvement and development with regard to project management in an organization.
The Arguments Against
Opponents assert that methodologies often require disproportionate documentation efforts that do not add value. For them, methodologies are bureaucratic "machines" that increase their costs and stress levels, thus taking the focus away from the expected results.
There is no single solution to this issue. It is common knowledge that each organization must develop its own project management methodology in order to find the best set of methods.
Therefore, it is suggested that organizations wishing to improve should always consider whether the proposed methodology:
- Makes the project management processes more effective
- Brings clarity and transparency to the various phases of the enterprise
- Minimizes rework and helps reduce the stress levels of those involved
- Benefits the stakeholders
- Helps speed up project deliveries without compromising quality
This latter issue, together with the need for resource optimization and a drop in the learning curve, has led corporations to search for alternatives — such as agile methods and using Canvas in project management.
However, this objectivity "line" should not be stretched too far. There’s a risk that while searching for leaner processes some aspects related to the optimal handling of a project may become too superficial. That could ultimately compromise the quality of project deliveries and the image of the implementing organization.
Therefore, there is no one perfect solution. Each market segment, project size and organizational culture should be carefully considered in order to find the best way to implement a project management methodology.