Project Management in Real Life

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Sharing my Project Management adventures and some tips. I try to keep my articles brief and to the point. Project Management is an Art, Science, and Discipline.

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The Problem Solver

My Project Management Zen Moment

The Project Manager with dirty hands

I need to make this Meeting happen

Bring in the Business Analyst

The Problem Solver

A good Project Manger is the problem solver that needs to know how to respond fast to get a resolution with acceptable outcomes to keep a project moving. Don't just be a delegator. Jump in and work with the team to a find solution. 

Having the ability to sense trouble is an asset for a Project Manager. Staying cool and taking ownership of the issue avoids any confusion on who is the point person to get a resolution delivered. You will work with subject matter experts or become one on your quest for a resolution. 

 

(Note - this article was originally written by Drake Settsu and published on DrakeSettsu.BlogSpot.com in March 2016)

Posted on: September 08, 2018 07:35 AM | Permalink | Comments (8)

My Project Management Zen Moment

The view from Magic Island on the island of Oahu.The view from Magic Island on the island of Oahu.

 

Project Managers need to get out of the office and find a place to refresh and have there zen moment to find the elusive pieces of the puzzle that their project is missing. The Pacific Ocean is my favorite place to have my zen moments when I need to find a solution for a project. 

Find your favorite zen moment place where you live. Just clear your mind and relax.

 

(Note - this article was originally written by Drake Settsu and published on DrakeSettsu.BlogSpot.com in August 2018)

Posted on: August 03, 2018 08:35 AM | Permalink | Comments (13)

The Project Manager with dirty hands

We need Project Managers that leads by example and jumps in to help any project team member when they are in need of help. I do not like the term "Servant Leader", it sounds like it came out of the 1700's.

Project Managers need to get their hands dirty too. Don't just direct and watch the action sipping your cup of coffee. Involvement with your team to make adjustments to keep the project moving is important. Be there for your team. If there is a task you can do, then do it.

A good example of a Project Manager getting their hands dirty was a Data Center inventory project that I was involved in. I was the Systems Administrator assigned to inventory every piece of hardware / software in the Data Center. The Project Manager got on his hands and knees in the Data Center to help me take inventory and create the Data Center floor plan.

I have gotten my hands thirty on many of my own projects looking underneath the Data Center tile floor to plan hardware projects. 

Just get your hands dirty. It's a rewarding experience when you can help out. There is soap and water to clean your dirty hands when you are done.

Leadership with no borders sounds better than Servant Leadership.

Posted on: June 25, 2018 07:53 AM | Permalink | Comments (16)

I need to make this Meeting happen

 

You need a meeting scheduled with a short notice. You are dealing with project team members on campus, different locations, and remote team members in different time zones. Sounds like fun.

Make a checklist of who needs to attend this meeting and who is an optional nice to have if they can attended.

Start selecting all the players for the meeting on the calendaring software that your company uses so you can see the date / times that they are available. Indicate required attendee or optional attendee. You will see a lot of meeting conflict dates and times because this is a short notice meeting. Just press on with the best date / time to schedule your meeting.

Select an appropriate meeting subject name to express the urgency of the short notice meeting. Give a brief summary of the reason for the meeting. Create an agenda and attach it to the meeting invite. Provide the conference call number for team members that will not be able to attend the meeting in person.

I call this the take no prisoners approach to scheduling a short notice meeting. If you try to accommodate everyone, it will not happen. The clock is ticking and you need answers and resolutions to issues. Explain to your Sponsors and Stakeholders that you are dead in the water because you can't schedule a meeting. People will juggle their schedules when you make an urgent compelling reason for the meeting.

That's why you are the Project Manager. Your job is to make things happen.

Posted on: June 15, 2018 08:30 AM | Permalink | Comments (13)

Bring in the Business Analyst

We live in a world with technology to give businesses the ability to run an efficient operation. Well that's not going to happen if the wrong components and processes are in place or it's time for a technology refresh.  

The Business Analyst is the person that needs to understand how the business operates to meet their objectives now and into the future. A good Business Analyst needs to roll up their sleeves and get dirty digging for information. A Business Analyst needs to work with the business units by documenting the process flow by observation and asking a lot of questions. Spend a week with the business unit that is targeted for improvement to get a good feel on how they operate.

Something to remember when you work on improving a process. I was told by an instructor in a class I attended on process improvement, "If you can measure it, you can manage it."

(Note - this article was originally written by Drake Settsu and published on DrakeSettsu.BlogSpot.com in January 2016)

Posted on: June 12, 2018 09:13 AM | Permalink | Comments (13)
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