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PMO Setup T3 - Tips, Tools, and Techniques

Bringing you PMO Setup Tips, Tools, and Techniques for PMOs of all shapes and sizes.

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PowerPoint Presentation Tips

Planning tips from a mouse..!

Fool me once shame on you, fool me twice shame on me..!

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PowerPoint Presentation Tips

Categories: PMO Tips

Presentation (noun) / the manner or style in which something is given.
Top 10 PowerPoint Presentation Tips
Over the years I have attended more than my fair share of presentations and I have certainly given more than my fair share. Always, in addition to hearing from speakers and learning from what they have to say, I am always on the lookout for presentation tips and techniques. Many people may think that good presenters were just born that way or are naturals, but I have found that not to be the case. Like with any craft, being good takes planning and practice. And in the case of giving a good presentation, it can also take having a good command and repertoire of some of the common and effective tips and techniques. So today, we have amassed a list of tips, ten altogether, for giving PowerPoint presentations.
  1. Simple Design: Keep the design of your PowerPoint presentation very basic and simple. Decorate sparingly, but beautifully. You want the information to jump off the page, not the design.
  2. Consistent Appearance: Have a consistent appearance throughout your presentation. Use the same font style and sizes throughout your presentation. Use color in a consistent way that adds meaning and fosters organization to your content. A poor choice of font styles, sizes, and colors can ruin an otherwise good presentation.
  3. Use of Contrast: Use contrast to help your audience easily view your presentation. Black text on a white background is great contrast and prints well, but also a boring choice. Experiment with colors to find the contrast of background and text that you like remember first and foremost that you don't want your audience to have to strain to guess what is on your slide.
  4. Apply Brilliance: Carefully select your colors to bring out your message. Using too many colors will weaken the color effect. Seek to match a few colors for design and then use good contrast to highlight your message. The combination of a few colors and contrast will produce brilliance and will be very pleasing on the eyes of your audience.
  5. KISS: We all are familiar with the term Keep It Simple, Stupid. A good rule to remember is that your slides are only there to support your talk, not to replace it. Be sure to tell your story and in your own words. Use slides to emphasize key points. If you read your slides, you may run the risk of putting your audience to sleep.
  6. Aha Message: In your presentation, make your message an aha message. This is not just a summary of your data or summary of your story, but an epiphany for your audience that is memorable.\
  7. Use Images: Use more images than text, but don't over decorate. A great image will convey not just words, but thoughts and emotions. Use images to visualize and explain your point.
  8. Don’t Be Foolish: Be mindful that your audience defines the content and context of your presentation. Use humor to complement your message as appropriate, but don't go overboard with it. The last thing you want is for your audience to remember your humor but not your message.
  9. Remember Your Audience: Always keep your audience in mind. Seek to understand what they know, what they need you to tell them, what they expect from you, what will help keep them focused on your presentation and message. If you lose sight of your audience, no amount of creative design, animation, and colors will bring them back.
  10. Practice: Years back, my high school golf coach would plead with me to practice like I play and play like I practice. This would be sage advice for giving presentations, especially to the executive team. Know you material inside and out. Practice giving your presentation and then give it with the same confidence, comfort, and control of your practice. Don't allow yourself to be unprepared to give your pitch.

Good luck...!

Posted on: November 02, 2012 03:19 PM | Permalink | Comments (14)

Planning tips from a mouse..!

Categories: PMO Tips

Rush (verb) / to move with urgent haste.
Planning tips from a mouse..!

Before your business customers and project sponsoring executives insist that your project managers jump right in and execute, ensure that sufficient time and ample thought is given to planning.

Planning takes time. Planning should take time. Ensure your project managers approach planning in a methodical and deliberate manner. The more complex the project, the more planning is required.

Generally speaking, unless there is a very good reason to do otherwise, don't let your project managers rush through planning or be rushed into and through it. A good project plan will enable your project managers to execute with speed, deliver the project and the product of the project, and avoid all of those “mouse traps” along the way.

Planning tips from a mouse. The early bird gets the worm, but it’s the second mouse, that gets the cheese.

Posted on: September 04, 2012 11:41 AM | Permalink | Comments (4)

Fool me once shame on you, fool me twice shame on me..!

Categories: PMO Tips

Fool (verb) / to trick or deceive some.
Fool me once shame on you, fool my twice shame on me..!

How many of you have heard the saying, “Fool me once shame on you, fool me twice shame on me.”..?

Usually, this saying is offered up to remind us not to be fooled by tricksters, those folks that offering you something that sounds too good to be true, and that almost always is. So, try to avoid being taken for a ride, and for heaven’s sakes, don’t be taken for a ride a second time.

So what does this have to do with the PMO? Well, I will get there, but I need you to stay with me on this for just a bit.

You see, the first I ever heard, or remember hearing, the expression, “Fool me once shame on you, fool me twice shame on me” was at a process improvement class and it stayed with me ever since. The instructor, a process improvement expert, was making the point that often times in an organization when we experience a process defect, the first thing that we do is bitch about it in the break room, and to whoever will listen. And often, we find out that someone else experienced that same difficulty or process defect earlier and was similarly frustrated at the time. But no one did anything about it. No..!

So, time after time, one after another would experience the same, repeat, process defect. Whether that is a workflow defect, a tooling defect, a communication defect, or an input, output, or process defect.

Now, think about all of the various problems, issues, observations and/or lessons learned feedback we get to see everyday in the PMO. How many of these do we just allow to reoccur and how many do we take note of and fix? And why is it that for so many of us, and organizationally, our natural tendency is to just grin and bear it? INMJ - it's not my job.

It would like to suggest a new mantra for the PMO regarding these little defects, and that is, “Have a PMO process defect once, shame on our process; have the same defect again and again and again, shame on us..!"

Posted on: September 04, 2012 11:27 AM | Permalink | Comments (4)

PMO Crossword Puzzle - How PMOs help the business

Categories: PMO Tips

PMO Crossword Puzzle - How PMOs help the business
Just for fun, today's blog post is a PMO Crossword Puzzle. The theme is "How PMOs help the business". To view answers to the PMO Crossword Puzzle, click here. Printer friendly versions: PMO Crossword Puzzle, Answers.


Posted on: July 19, 2012 03:50 PM | Permalink | Comments (0)

PMO Crossword Puzzle - PMO Time Passer

Categories: PMO Tips

PMO Crossword Puzzle - PMO Time Passer
Just for fun, today's blog post is a PMO Crossword Puzzle. The theme is "PMO Time Passer". To view answers to the PMO Crossword Puzzle, click here. Printer friendly versions: PMO Crossword Puzzle, Answers.


Posted on: July 09, 2012 11:36 AM | Permalink | Comments (0)

"The good die young, because they see it's no use living if you have got to be good."

- John Barrymore