Personal Kanban - What Makes You Happy?
|
IMHO think the true goal is to find a way to uncover the aspect of whatever you are doing that can make you happy. It sounds simple, but it requires effort and discipline... it is far easier to just give in and wallow. Personal Kanban is supposed to help you understand your work better, and it has, but my increased awareness of how I perceive the work I have to do may be the most valuable thing I've picked up doing this. An even though using TrackYourHappiness.org was interesting, it never felt (to me) like it was measuring the right stuff. Happiness seemed close, but not quite close enough. After some discussion with Boz, I began rating everything I do at 3 different points:
A) How I felt doing it (-3 to +3)
It is probably also important to note that how progress is tracked has a toll as well. Capturing a 3 point ranking as I complete each task was okay on a post it - until I needed to extract the data electronically so I could analyze it. I was still struggling with letting go of Things and since I knew there was a way to extract the data I used that as my excuse to formally legitimize my inability to give up my favorite app. Unfortunately, my Coach asked me to try and see if I could work out how to use it to do Personal Kanban in a manner that was somewhat similar to what I had on my physical board. It took a few tries, but I did manage to do get set up to do Personal Kanban in Things by grouping items into categories named after backlog columns. As I completed each task, before I checked the box, I would assign it a 3-digit number based on the rating listed above. But, I don't think I ever moved anything into Doing... they just went from not done, to done.
Using Things as a way to track all this also made me keenly aware of two additional points: 1. Trying to use Things to do Personal Kanban is kinda dumb 2. It was time to climb out of the value rabbit hole My quest to understand the "value" of what I was doing had no clear answer save for the understanding that value can be a very subjective thing. I also had begun to feel like maybe the question was not, am I doing things that are not valuable, or how do I reduce the waste created by non-value adding activities, but how do I balance all the valuable things I want to work on. So, in many ways I was back to where I started.
One key difference though is that as I continue to work through this, I am becoming more aware of how I am working and why. There are things in the system which are (technically) waste. Maybe those things needs to be there to keep the rest of the system in balance. {Insert Climactic Ending Here} If we were machines, perhaps all waste would be bad. Waste dampens productivity. But, we are not machines and maybe those dampeners are part of how we maintain our own productive flow. In examining the waste in my Personal Kanban practice, I have observed that it exists and that the effort required to eliminate that waste may not be worth the squeeze. |
One of the things I realized in tracking the work I was doing was that for some items, the simple act of finishing it off can be as valuable as getting some newer items done. This is especially true for the ones that have been sitting on the Kanban board smirking at you and taunting you in all their undone glory. The longer they sit the more mental and emotional weight they take on. 
After a few weeks Boz and I reviewed the results and for the most part, the information they offered were things that were already been apparent. Going through this process did have one very significant result though. It caused me to pay more attention to how I felt about each thing I was doing while I was doing it and when I was finished doing it. I became more present with what I was doing and more aware of the impact it was having - which may be a significant contributor to the perception of value.
I have lots to do.
Personal Kanban : The Heart of Darkness
Categories:
kanban,
kanbanfor1,
LeanKit,
personal kanban,
personal productivity,
productivity,
Things,
Trello
Categories: kanban, kanbanfor1, LeanKit, personal kanban, personal productivity, productivity, Things, Trello
 Personal Kanban Experiment... Weeks 10-12 Kanban. (expletive) Towards the end of my experiment with Kanban-for-1 I was feeling like I had lost my way. I was still carrying too much work to be able to make use of Kanban-for-1, but my attempts at using it had taught me a number of useful things.
I toyed with the idea of trying to get a piece of plastic that I could use for a physical board and that I could roll up and carry with me. But I’m guessing that the person in seat 21A (who is probably still a bit irked about losing the battle for the armrest) is not going to take kindly to me unrolling my big Kanban board to work on it mid flight.  The Horror, The HorrorI did attempt to use my Kanban journal. This is the book I make notes in each week on how things are going. I carry it with me each time I go on the road, so it seems like a great fit. Exiting Kanban-for -1, I re-created all my post its and created a PK Board in my notebook that was just like the one on my wall. It worked great until I actually placed the post-its in the book. I was right back to the Kanban-for-1 issue.  Drowning in a bunch of stuff I could not really see clearly. Just like with Kanban-for-1, if I had to move a task, first I had to dig through the piles of tasks to figure out where it was.
Disclaimer: I should point out that if you are reading this hoping to get to a point where I realize I’m just carrying way too many tasks… you might want to get a sandwich… it’s gonna be a while.
Basically I’m looking for Things, but Kanban style (cough cough Cultured Code cough cough). Since I’ve started writing this blog people have been kind enough to send in a number of recommendations. Trello seems to be very popular. I’ve also received suggestions that I use Evernote for Kanban. I’d love to be able to do that, but I’ve not yet found a tool that would allow me to do so in as effortless a manner as I am looking for. Basically, if using the tool is more work than pulling an index card or a post it out of my pocket and capturing the item/updating the item while I am in an elevator, walking down the street, or sitting on a plane, it’s too much work. Unfortunately, none of the tools I was able to find met all my requirements. However, after looking over the options, I decided o give Leankit a try. My reasons for choosing it were not entirely scientific, but I’m human… Leankit allowed me to do the following:
The last point may seem trivial, but to me, it is very significant and one of the primary reasons that I have so much trouble with personal Kanban applications. The value of my physical board is that I can put everything I had to do up there at once. I can look at it all at once. It is a really big information radiator. For me, it’s a billboard telling me what is going on with the things I feel I need to do. No matter how awesome the software is, or how big my monitor is, there doesn’t seem to be a way to replicate the big thing on the wall + tactile interaction thing.
"Never get out of the boat... Unless you were goin all the way."
|
 |
| You can't go out into space with fractions. |
Personal Kanban Week 6
What if you mix the mayonnaise in the can, WITH the tunafish?
The questions I initially had about this were:
There were a number of concerns I had about each of these questions.
Maintaining Working HabitsWhen I am teaching Scrum classes or coaching I always advocate starting out with a physical practice of working with a board on the wall whenever possible. There are two primary reasons for this. The first is that when people are adopting an Agile practice, doing the work with physical tools allows the practitioners to develop their own working version of Scrum. Once they have established their practice, they gain clarity on what they need a tool to do for them. If they begin with an electronic tool, they learn to work the way the tool works. Each of the tools offers it’s own take on Agile and this may, or may not work to the benefit of the practitioner, but more often than not I’ve seen people rely on the tool to drive their habits (or provide them with an excuse for not applying some aspect of a practice.) The second reason is that while it may not seem like a big deal, there is a psychological boost that comes from walking up to a board and moving a card into the Done column. It’s not a huge boost, but it is a good feeling to physically do that. If you can do it multiple times a day, there is an increased sense of accomplishment and this helps drive the practice. While I do think there is also a boost from doing the same in electronic form, I have not personally found that to be as positive an experience. Ease of UseSince I was still in the beginning stages of training myself to work this way, I wanted to make sure I would be able to find a tool that would allow me to maintain the good habits I was developing, while allowing me to continue to experiment. I also wanted to make sure that the process of creating a task, or moving a task would be as simple/easy as writing something down on a post it and moving it across a physical board. My assumption was that if the tool proved to be more complicated to use than a physical board, I would be less likely to maintain or improve on the habits I was developing. Anytime using software becomes more difficult to use than paper it makes work harder. That would obviously work against my goal for this entire project. Fitting it All InWhen I made the decision to try to include everything I do on the board my board became pretty crowded. I even had to switch to smaller post its in order to be able to fit everything. My goal was to find a tool that would allow me to keep all the work in one place, but it also had to be stored in a way that was big and visible enough for me to be able to see everything all at once. Off the Grid
Evernote is like the junk drawer for my brain. It allows me the freedom to fully engage my inner Bill Blazejowski. All the ideas, notes, pictures of weird things that are momentarily important to me for some unknown reason, the books I want to read, and voice notes from “Chuck to remind Bill to SHUT UP!” go in there. There’s a good chance many of those things will get no further than being stuck in Evernote and left to electronically wither… but I do feel more at ease knowing that I have them... just in case.
So one of my goals for Sprint 6 was to select a tool and start testing. The first tool I decided to try was Kanban For 1. I’ll be posting about that beginning next week. |
By week 6 I felt like I had begun to get the hang of a basic working practice of doing Personal Kanban using a physical board. I definitely still had room for improvement, but I felt ready to start on the next phase of this experiment - tracking the work using an electronic board. Another reason I wanted to begin this phase was that I was about to begin traveling and teaching again.
.jpg)
This was the biggest challenge for me. I have spent the last two + years teaching myself how to stop letting things slip through the cracks by relying on 
The problem is, that Personal Kanban seems to be largely focused on reducing the amount of cultter (stuff I’m trying to work on) and moving to an electronic version may make it tough to continue embracing my inner digital hoarder. Six weeks in, I’ve still not been able to break from using Things every day just to capture stuff that may need to be added to the backlog. It may be dysfunctional, but my addiction to storing everything in a place more reliable than my own head is something I’ve been working on develpoing for a long time. It is definitely more appealing to me than going back to forgetting things I need to do. I was not sure how much of that I’d be able to let go of, or if doing so was even necessary.
