PMI Global Insights

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The Project Management Institute's annual events attract some of the most renowned and esteemed experts in the industry. In this blog, Global Conference, EMEA Congress and experienced event presenters past, present and future from the entire PMI event family share their knowledge on a wide range of issues important to project managers.

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Cameron McGaughy
Dan Furlong
Marjorie Anderson
David Maynard
Fabio Rigamonti
Emily Luijbregts
Priya Patra
Moritz Sprenger
Karthik Ramamurthy
Kimberly Whitby
Laura Schofield
Stephanie Jaeger

Past Contributers:

Deepa Bhide
Nic Jain
Karen Chovan
Jack Duggal
Catalin Dogaru
Kristy Tan Neckowicz
Sandra MacGillivray
Gina Abudi
Sarah Mersereau
Lawrence Cooper
Yves Cavarec
Nadia Vincent
Carlos Javier Pampliega García
Michelle Stronach
Laura Samsó
Marcos Arias
Cheryl Lee
Kristin Jones
David Davis

Recent Posts

How does your behaviour support you in achieving your goals? - PMIEMEA19 Recap

Networking, knowledge and insight: PMIEMEA19

Final Summary of PMI EMEA Congress 2019 – my 3 top Lesson’s Learned

Round up of Videos from PMIEMEA19

Agility, Generativity, Terrific TED, and a Sparkling Shiny Surprise! Terrific Third Day of #PMIEMEA19

Final Summary of PMI EMEA Congress 2019 – my 3 top Lesson’s Learned

Hi everyone, thanks for following me all through the Congress and reading my blogs and Tweets about the Congress. It really has been a privilege to be Community Correspondent for the #PMIEMEA19.

It is a lot of fun, but also hard work. During all sessions you attend, you listen, take notes, tweet and keep your Social Media Updates going. That takes a lot of concentration. Even during the Networking events, you take notes and keep track of who you meet and what you do. Then in the evening when everyone orders their second beer in the Pub of choice for the day, you go back to your hotel room to write a blog about your day.

What an experience! I thoroughly enjoyed it. Especially tweeting on Twitter was a new experience for me. I only opened an account successfully about 1 month ago.

What an eventful few days it has been!

I was privileged to listen to Jamil Qureshi twice, once during the PMI LIMC Alumni Workshop on Sunday and then on Monday again during the Keynote. So much information in such a short time! Then during the Opening Session to hear from Jim Snyder, that his best memories are all about the people. Not the Mega Milestones and achievements, no, the people! Yes his best memories are about you and me. I actually agree with him. Yes in PMI events I have always learned a lot, but the best has always been the people. And you keep meeting again at events. For me they are also the go to Network when I need advice or help.

Meeting Sunil Pashara and seeing him attending sessions, mingling with people and freely networking with delegates was special. Knowing that he is a true citizen of the world, born & raised in Kenya, worked in almost every continent, living in London, working in Philadelphia. When we talk to him, he can relate.

Every session I attended, even then one I felt lost in, since the discussions used a Scrum Vocabulary, that is Greek to me, I took important lessons from. They are all in my notebook, but if I share them all, this will be a book.

So what are my 3 biggest lessons:

  1. We need to identify and dismantle belief systems that hold us back. Jamil Qureshi talked about it, but it came up in several other sessions as well. What really hampers innovation and progress is belief systems. Things like “It can not be done”, “It has never been done”, “this is not how we do it here” and “It will never work” to name just a few, is often what holds us back. We need to figure out what our own belief systems are and those in our team. Then we need to identify the rogue monkey, whose urge to succeed is bigger than the belief system and is willing to try. If we work together with the rogue monkey and achieve even only this 1 degree change, we will succeed.

  1. The future in Project Management in my eyes lies in hybrid projects and virtual teams. We will all handle be involved in hybrid projects and projects with virtual teams at one point or another. When I reflected on it some time back, I realized a lot of my projects ended up using agile elements due to the unique project needs. Often we had at least one Technical Expert who was not in the country (see the virtual team right there). Volunteering with PMI you often end up in a virtual team.

    For both hybrid projects & virtual teams you need to scale your                        communication up a notch. Hence I will concentrate on improving my communication skills and my EQ skills, both will come in handy for both environments. I want to become a Project Motivator and of course I bought the book by Ruth Pearce during the Congress.

  1. There is evidence of successful project management everywhere, just look for it. The seeming side shows of the Congress, like Networking events, including the tours through the host city and off site learning sessions, as well as your own trips exploring the city and surroundings are full of successful projects, with lessons for us to learn.
    1. During Networking Sessions you get to know new people and make new friends. In your exchange with them you hear about their project successes, but also the failures. And you learn right there
    2. Think about the Host Chapter together with the Congress Organizing Team and the PMI Staff involved. Think about how much work they put into the Congress Project. Finding and recruiting the right entertainers, finding and recruiting the right caterers etc, all that are major deliverables in this project. Recruiting and organizing all the volunteers who worked so hard in making us feel welcome, takes a lot of PM skills.

Hat’s off to the Host Chapter, the PMI Ireland Chapter for a job well done.

  1. When we were taking the Teeling Distillery Tour and heard how the Teeling Family, after selling off their old distillery, that had moved out of town, worked on building a new – but old style – distillery in Dublin, I was thinking about the enormity of the project they were undertaking. While the guide was telling us about the history, he did touch on a lot of points from their project planning and some of the risks they encountered. What a project!  
  2. Dublin is full of successful projects. Look at Christ Church Cathedral, which dates back to the time of the Vikings. Look at Guiness Brewery, but also look at the City’s history, where the different centuries can be seen in the different parts of town. Look at the history of the Irish people – in Epic Center you could find more of it, see where Irish Emigrants settled, what they achieved and you could also trace your family if you have Irish roots. Look at the successful city expansion in Dublin into the docklands & quays – recovering land, that was previously thought of as not inhabitable. Look at the Famine Boats – that helped evacuate thousands of starving Irish people into other countries for a better future. There are museums and statues that remind of it everywhere. Imagine the logistical nightmare. And did you know that Landlords paid for their starving squatters to emigrate? Next time you go through your city look for the historical epic projects and think about the risks and unknown unknowns they faced. That puts your own projects in perspective.

 

 

It was also very exciting to see and be inspired by live TED Talks. I am looking forward to seeing more of the new engagement between PMI & TED. Karthik had shared the links to all the original TED Talks, so you can watch them yourself.

This was for me the first time attending the PMI EMEA Congress. I had previously only attended PMI Africa Conferences, the first day of 2 PMI Global Conferences and a host of Leadership Institute Meetings (LIM, RLIM). What they said is true. Each Conference / Congress has its own character. In Africa it is all about Networking and the social events are attended by all, it is like a big carnival with learning sessions. In the US it is more about Business, and the Conference is so big (up to 5000 people), that you are happy to see your Network Friends. However it is fun, and somehow you do meet your friends. The EMEA Congress I had been told is all about the Learning and the PDUs. But in Dublin I saw that the fun counts as well in Europe and the parties were great. I think each has its big positive sites and I will definitely attend any of them again.

See you at the next Congress:

Posted by Stephanie Jaeger on: May 18, 2019 01:54 PM | Permalink | Comments (14)

Serious Gamification, the power of 3Ps in an Agile world, RPA, and TED Talks at #PMIEMEA19 Day 3

What a last day at the PMI EMEA Congress 2019. The last two days have been packed and I am somewhat exhausted due to information overload. But there is still room for another full day of promising sessions and hopefully inspiring TED Talks.


After a very large and strong coffee I was energized for the morning session with Erik Agudelo. Erik provided some insights on his research on transformation projects: “50% of large organisational transformation projects fail. One reason is poor collaboration between small and medium sized projects in a company that are not visible to large and well-structured projects. The smaller unstructured and invisible projects can undermine, diminish, and oppose large-scale change initiatives”. These results led him to develop serious training and coaching games to better simulate the challenges of project collaboration.

 Thank you Erik for all the practical examples and the fun and interactive session. You transfer passion for what you do, and this really engaged the audience.


I will remember the second session for a very long time and will certainly address the key take-aways in my own organisation. Nicholas Clemens is training governmental officials to be able to manage multi-billion dollar projects.

 

“PMI can take credit for one of the most important element in supporting the profession: developing a worldwide acknowledged standardised vocabulary for project, programme, and portfolio management.” Nicholas now urges PMI to standardise terminology for agile practices beyond the small task group level. Agile will and does transform the way organisations manage the 3Ps. During his session he checked how the four prominent agile methodologies cover the 4 levels of organisational governance (Scrum@Scale ®; Large-Scaled Scrum (LeSS®); Scaled Agile Framework (SAFe®); Disciplined Agile (DA)).

A top take-away of that very interesting session: Check on what level you operate and tailor your approach within the 3Ps, apply focused agile processes where best suited, and avoid the baggage (overhead).

 

At lunch I met Miranda, a project manager from the states with a very difficult but rewarding challenge: To develop a PMO for a university online library. Great to hear that she will visit my home town Hamburg for a conference next month.


The third session raised the highest amount of questions from the audience, as it is something that affects all project managers: Robotic Automation of Project Processes and its effect on the PMO. Robert Allen and Rhys Lancaster provided a good testimony on how they have transformed their customer facing PMO. “We have made the decision to invest in a really flexible platform, on which we are able to quickly and without much coding effort automate processes through effective machine learning.” However, they pointed out three very important pre-requisites: You need to have structured and quality data, you need to have very mature processes, and the more repetitive they are, the more value you can create by automating them.


And finally: TED Talks!

The three talks I were able to attend were astonishing. They inspired me to change the perspective, become realistic about the world we live and work in, accept this world, and from this new stance: Make the world better for me and everyone around me one step at a time. Nothing is impossible: Mark Pollock’s story is incredible - he became paralysed and now is fighting together with his wife to cure paralysation within his lifetime. Accepting the circumstances and being realistic about the probability of success he fights a new fight everyday – and is again enjoying life.


All in all, it was a great experience. I have a learned so much from fellow project managers and speakers. I will go back to work with a long bucket list of things I need to address.

Thanks to Kristin, Emily, Stephanie, and Karthik for their correspondence and support during the three days.

I will hopefully see you all soon.

Posted by Moritz Sprenger on: May 16, 2019 07:30 AM | Permalink | Comments (7)

The Third Day with a Grand Finale

I can't believe the congress is over already. However there is so much we have learned, so much we need to digest.

Today I started my day by attending another session on Virtual Teams. Dr. Mike Oliver brought us the session #603 "Enhancing Virtual Project Leadership Effectiveness". He has worked many years from home and virtual teams have become second nature to him. However globally more and more PMs realize they can work anywhere, anytime. After laying out for us why we are having more and more virtual teams and what the characteristics are of virtual teams are, he helped us think through the challenges of virtual teams. The 3 interactive functions of the Complexity Leadership Theory 

- administrative Leadership

- adaptive Leadership 

- enabling Leadership

need to be balanced and the PM needs to know when to use which and how. 

His practical tips:

1. Communication needs to be much more detailed, to ensure everyone gets the same message. Situations like the one in this video need to be avoided:

https://www.youtube.com/watch?v=kNz82r5nyUw&t=11s

2. If budget allows, it is best to meet at least once physically with the whole team as early as possible during the project.

3. Set very clear rules that touch on meeting etiquette, use of social media etc

4. Build trust and keep affirming it. 

In Session #609 "Governance: A framework for applying Agile Practices within Projects, Programs & Portfolios" Nicholas Clemens showed us that progressive elaboration has been part and parcel of the PMI Standards since the first PMBOK Guide. The use of Planning Packages helps tackle the unknowns. "Change is your job security", hence we best embrace it. Nicholas reminded us of the Movie "Dead Poet Society" and the central message that changing once standpoint can give us a totally new perspective.

In Session #614: "Collaborating with the Sales Team to delight your Customers" Neil Shorney gave us a refreshing insight into what Sales Teams and PMs think of each other, how they can complement each other and how they should work together. Sales People are not the ogres but the biggest source of information. Their job is:

1. Understand

2. Propose

3. Gain Commitment

They should provide all relevant project information through SPACE CHAMPS. If you ask the right questions following this acronym you get all the information you need. If you contact Neil through LinkedIn he will share the question list with you.

The Closing Session of the Conference was a series of TEDTalks, which were meant to build us up and help us focus on the possibilities not the problems. Often this is shackled by our belief systems and we need to overcome these. 

Mona Chalabi showed us how with 3 simple questions you can check if statistics are trustworthy or not.

1. Can you see uncertainty?

2. Can I see myself in the data?

3/ How was the data collected? - was the sample size representative? For example a sample of 600 might not be big enough if you try to assess the entire population of a country like America. Where key words defined and do all understand it the same way?

Anab Jain  visits the future for a living. No she does not have a time machine. However she and her husband are hired to imagine possible outcomes in the future. They then simulate these in extensive laboratory set-ups and simulations. With that they help clients to find ways of preventing the negative outcomes.

Mark Pollock & Simone George: Mark lost his sight with 22, when he met Simone he was "only" blind. Later he broke his back through a fall from a window. His biggest message is If you can't change the circumstances, you have to change yourselve". He is involved in amazing research and development of robotic walking aides and new approaches. He has seen the possibilities on his own body, including when well aimed electrical shocks made him be able to move his limbs again without the robotic exoskeleton. Now when he walks it is becoming less of the robot walking him and more of Mark walking. 

He stressed that the Optimist often get frustrated along the way. A Realist however accepts the brutal facts and moves on. Be a realist when the going gets tough!

Julia Dhar showed us how debate is healthy if done right. Engage yourself respectfully, separate the ideas from the person and accept that you may be wrong. If there is conflict about an idea / a situation / an issue, have a face-to-face meeting and discuss in the prescribed manner. Practice intellectual humility.

To practice this in your team you can start by devoting 10min in every meeting to debating and idea or issue.

Ingrid Fentell Lee showed us easy ways to find joy. Joy is a little short blimp of "feel good right now" as apposed to happiness which is "feel good over longer time". Joy begins with the senses. Pops of color, rounded shapes, patterns, symmetry, abundance will put joy back into your life. This will then lead to your team being more alert, more productive and happier. Each moment of joy is small, but these joyful dots add up and have many positive long term effects. Look for joy in your life, don;t chase the elusive happiness. It will come by itself.

Roberto Toledo, of the PMI Board of Directors brought us the great news that the pledged 50,000 hours of community service for the UN global sustainability programs has already been reached! The Goal has now been doubled. Lets all work together to reach 100,000 hrs - check on PMI.org for details, or ask your chapter!

Posted by Stephanie Jaeger on: May 15, 2019 06:29 PM | Permalink | Comments (9)

How do you choose the sessions you will attend #PMIEMEA19 ?

When attending a major conference or congress like the PMI EMEA Congress 2019 in Dublin is can be confusing which sessions one should attend. I have asked a few of my friends before how they chose which sessions they attend. Here are some of the answers I got:

1. Chose the ones being held by friends, or people I know first, then chose others by the topic I like.

2. Go through all the topics and choose the ones that interest me

3. Use the conference app and put in keywords.

4. It is so confusing and there are so many people I tend to attend those friends of mine attend. Go with the flow

5. Plan in detail, align with goals of what I want to read up on and then choose deliberately.

What method do you use to determine which sessions to attend?

I have used elements of all of the above before. All have their pros and cons. This time I am going as one of the Community Correspondents and am excited to be sharing my experience and my lessons learned with you. I am also looking forward to be working with Emily and the rest of the team to share the action at the congress with you

Please don't forget to follow me and my fellow representatives from the online Community for updates during the conference itself. They'll be announcing themselves during the next few days.

Posted by Stephanie Jaeger on: May 05, 2019 09:11 AM | Permalink | Comments (9)

What are you doing to invest in yourself?

For the past year, PMI has been going undergoing a strategic transformation to be able to support Project Managers in every aspect of their career journey.

This has really made me think about myself and my own career journey and I've asked myself: What am I doing to invest in myself? What am I doing to become a stronger, better Project Manager? Here are a few suggestions that I'd recommend

1. Develop your career strategy

One thing that I'd recommend you start with is looking at where you want your career to go. If you can see where you want to be in 3,5,10 years then it'll help you analyse how you can get there. Do you want to move towards Program Management? Diversify your skills as a Project Manager and become an expert in a specific area (agile/ transformation etc)? 

2. Know your resources!

Your PMI membership can be a great way for you to know and utilise resources at your fingertips. Free On-Demand Webinars, Virtual conferences, in person conferences and great Career Development blogs are all available for you to be able to support and help you along the way. Don't forget that there are many Vendor offers available for you that might be useful to find available resources.

3. Plan!

When it comes to the renewal cycle for PDUs, I try to plan to achieve a minimum of 20 PDUs every year. Within that, I break it down into topic areas where I want to personally improve and then I look for resources that can support me in this area.  So it could look like this:

Topic Year 1 Year 2 Year 3
Agile

Attend PMIEMEA Conference

Look at relevant webinars

Read blogs

Attend Agile conference

Develop Webinar content on Agile Development

Attend Agile conference

Change Management

Attend specific training course on Change Management

Read Change Management books

Read books on subject and implement in projects.

Present webinar on Change Management.

 

View specific webinars on Change Management

Read and create knowledge on Change Management

Watch webinars on Change Management

4. Ask the right questions:

Here's a few questions that might help you understand / learn where you want to develop/progress to:

  • What is important for you in your daily job?
  • What do you enjoy doing?
  • How are you a champion of change?
  • How are you making the Project Management world a better place?
  • Where do you see yourself in 3/5/10 years?
  • What do you need to achieve your career goals? (e.g. additional qualifications? more experience?)

Why is this important?

I completely agree with the PMI strategy of focusing on the individual Project Manager and their career path. It's important to remember and really look long term about our career path and how we can get there. I also think that it's important to have this discussion with your company/ manager about where you want to go and how you want to develop.

During my recent yearly discussions with my boss I discussed that my interests over this year have developed and change and this is where i'd like to move/develop towards. My company appreciates that I take control of my career path and let them know how this will link with their wider strategy/organisational goals.

Conclusion

When it comes to career planning, I think that it's important that you take the time out of your daily work to think really hard and honestly about the answers and work out what's best for you in your long term career. What does your career plan look like? How do you plan your career development? One great thing is that the PMI will be there to support you on your journey and keep providing you great opportunities to help you be the Best Project Manager that you can be!

Posted by Emily Luijbregts on: November 26, 2018 03:45 PM | Permalink | Comments (37)
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