PMI Global Insights

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The Project Management Institute's annual events attract some of the most renowned and esteemed experts in the industry. In this blog, Global Conference, EMEA Congress and experienced event presenters past, present and future from the entire PMI event family share their knowledge on a wide range of issues important to project managers.

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Cameron McGaughy
Dan Furlong
Marjorie Anderson
David Maynard
Fabio Rigamonti
Emily Luijbregts
Priya Patra
Karthik Ramamurthy
Stephanie Jaeger
Moritz Sprenger
Kimberly Whitby
Laura Schofield

Past Contributers:

Deepa Bhide
Nic Jain
Karen Chovan
Jack Duggal
Catalin Dogaru
Kristy Tan Neckowicz
Sandra MacGillivray
Gina Abudi
Sarah Mersereau
Lawrence Cooper
Yves Cavarec
Nadia Vincent
Carlos Javier Pampliega García
Michelle Stronach
Laura Samsó
Marcos Arias
Cheryl Lee
Kristin Jones
David Davis

Recent Posts

How does your behaviour support you in achieving your goals? - PMIEMEA19 Recap

Networking, knowledge and insight: PMIEMEA19

Final Summary of PMI EMEA Congress 2019 – my 3 top Lesson’s Learned

Round up of Videos from PMIEMEA19

Agility, Generativity, Terrific TED, and a Sparkling Shiny Surprise! Terrific Third Day of #PMIEMEA19

Networking, knowledge and insight: PMIEMEA19

It's been a week since PMIEMEA19 and since I've been back at work, I've had the chance to really let the conference sink in. I think it's really important that after any conference or intense knowledge gathering, that you allow yourself time to process all of the knowledge that you've received and see what what you can learn from in your daily life.

I've been really fortunate to be part of a great group of correspondents who really have shown such different sides to the conference which I really hope the online audience has found useful.

Here are some of my key takeaways from the conference.

  1. Everyone is a potential ally. The first session with Pat Lucey and Norma Lynch gave me some of the biggest takeaways from the conference with regards to influencing potential stakeholders. Since the conference, I've been trying to see how I can really influence those around me and in what ways would be the most beneficial to my projects. The slight shift in mentality has really affected how I talk to people and look at them from a more positive mindset.
  2. Seize every opportunity when it happens: This was something that came up during both the TEDTalks but also the offsite experience at the Teeling Whiskey Distillery. During the TEDTalks we were inspired with tales of human perseverence and endurance, whereas The Teeling Distillery we learned about utilising the opportunities that appear in your industry. For me, this has really hit home about changing my outlook towards any opportunity that could appear (both positive and negative!).
  3. Understand the impact of your network: There are great things that can be achieved with utilising and understanding your network and it's capabilities. After listening to some of the talks and attending the different networking events that were available, it's really made me appreciate how valuable the contacts are in my network and who I could really call on for advice/support. During one of the lunches, we were having a discussion about issue resolution and it was a 'live' coaching session with some of the most experienced Project Managers I know. You couldn't buy this sort of knowledge! It also highlighted to me that there are networking opportunities available everywhere! During lunch, at the coffee machine, walking to the bus etc. You can really use this to your advantage in furthering my first point: Everyone is a potential ally.
  4. What can you do to simplify your life? On the last day, Dan Lefsky presented his topic on which technology we can use as Project Managers to reduce down the complexity of our communications and to make our lives easier.

Since the Conference, this has really been on my mind and I've been talking to my colleagues about how we can be more effective and efficient in our communications both externally and internally. This has started some really positive discussions and I'm really pleased that I'm working in a team where this behaviour is encouraged.

If you've not already had a look, I can recommend the videos that I have uploaded sharing my perspective of the conference. Please comment below if they are the sort of videos that you like to see or if you'd like to see anything else.

Perhaps the most important thing for me coming from this conference was just how inspiring a profession I am a member of! This was made very clear during the closing keynote when we were told that PMI has surpassed the initial plan of 50,000 hours of volunteering. If you want to read more about the Global Celebration of Service - please check out this website and see how you can contribute.

What's next?

This conference has given me a new appreciation to share ideas and experiences that we have in our projects and daily lives. Since the conference, I've already looked at the 1% of change that I can make to become a better Project Manager.

If you're looking for a similar development opportunity, then I can highly recommend the PMI Global Conference. This conference will not only build on the great networking opportunities but also fantastic knowledge sessions that you can participate in to develop your skills as a Project Management Professional. This year's conference is being held in the home of the Project Management Institute; Philadelphia. Make sure that you're there to take part in the networking, knowledge and support over the three days.

Signing off from an amazing 3 days and a wonderful experience!

 

Posted by Emily Luijbregts on: May 22, 2019 09:57 AM | Permalink | Comments (5)

Final Summary of PMI EMEA Congress 2019 – my 3 top Lesson’s Learned

Hi everyone, thanks for following me all through the Congress and reading my blogs and Tweets about the Congress. It really has been a privilege to be Community Correspondent for the #PMIEMEA19.

It is a lot of fun, but also hard work. During all sessions you attend, you listen, take notes, tweet and keep your Social Media Updates going. That takes a lot of concentration. Even during the Networking events, you take notes and keep track of who you meet and what you do. Then in the evening when everyone orders their second beer in the Pub of choice for the day, you go back to your hotel room to write a blog about your day.

What an experience! I thoroughly enjoyed it. Especially tweeting on Twitter was a new experience for me. I only opened an account successfully about 1 month ago.

What an eventful few days it has been!

I was privileged to listen to Jamil Qureshi twice, once during the PMI LIMC Alumni Workshop on Sunday and then on Monday again during the Keynote. So much information in such a short time! Then during the Opening Session to hear from Jim Snyder, that his best memories are all about the people. Not the Mega Milestones and achievements, no, the people! Yes his best memories are about you and me. I actually agree with him. Yes in PMI events I have always learned a lot, but the best has always been the people. And you keep meeting again at events. For me they are also the go to Network when I need advice or help.

Meeting Sunil Pashara and seeing him attending sessions, mingling with people and freely networking with delegates was special. Knowing that he is a true citizen of the world, born & raised in Kenya, worked in almost every continent, living in London, working in Philadelphia. When we talk to him, he can relate.

Every session I attended, even then one I felt lost in, since the discussions used a Scrum Vocabulary, that is Greek to me, I took important lessons from. They are all in my notebook, but if I share them all, this will be a book.

So what are my 3 biggest lessons:

  1. We need to identify and dismantle belief systems that hold us back. Jamil Qureshi talked about it, but it came up in several other sessions as well. What really hampers innovation and progress is belief systems. Things like “It can not be done”, “It has never been done”, “this is not how we do it here” and “It will never work” to name just a few, is often what holds us back. We need to figure out what our own belief systems are and those in our team. Then we need to identify the rogue monkey, whose urge to succeed is bigger than the belief system and is willing to try. If we work together with the rogue monkey and achieve even only this 1 degree change, we will succeed.

  1. The future in Project Management in my eyes lies in hybrid projects and virtual teams. We will all handle be involved in hybrid projects and projects with virtual teams at one point or another. When I reflected on it some time back, I realized a lot of my projects ended up using agile elements due to the unique project needs. Often we had at least one Technical Expert who was not in the country (see the virtual team right there). Volunteering with PMI you often end up in a virtual team.

    For both hybrid projects & virtual teams you need to scale your                        communication up a notch. Hence I will concentrate on improving my communication skills and my EQ skills, both will come in handy for both environments. I want to become a Project Motivator and of course I bought the book by Ruth Pearce during the Congress.

  1. There is evidence of successful project management everywhere, just look for it. The seeming side shows of the Congress, like Networking events, including the tours through the host city and off site learning sessions, as well as your own trips exploring the city and surroundings are full of successful projects, with lessons for us to learn.
    1. During Networking Sessions you get to know new people and make new friends. In your exchange with them you hear about their project successes, but also the failures. And you learn right there
    2. Think about the Host Chapter together with the Congress Organizing Team and the PMI Staff involved. Think about how much work they put into the Congress Project. Finding and recruiting the right entertainers, finding and recruiting the right caterers etc, all that are major deliverables in this project. Recruiting and organizing all the volunteers who worked so hard in making us feel welcome, takes a lot of PM skills.

Hat’s off to the Host Chapter, the PMI Ireland Chapter for a job well done.

  1. When we were taking the Teeling Distillery Tour and heard how the Teeling Family, after selling off their old distillery, that had moved out of town, worked on building a new – but old style – distillery in Dublin, I was thinking about the enormity of the project they were undertaking. While the guide was telling us about the history, he did touch on a lot of points from their project planning and some of the risks they encountered. What a project!  
  2. Dublin is full of successful projects. Look at Christ Church Cathedral, which dates back to the time of the Vikings. Look at Guiness Brewery, but also look at the City’s history, where the different centuries can be seen in the different parts of town. Look at the history of the Irish people – in Epic Center you could find more of it, see where Irish Emigrants settled, what they achieved and you could also trace your family if you have Irish roots. Look at the successful city expansion in Dublin into the docklands & quays – recovering land, that was previously thought of as not inhabitable. Look at the Famine Boats – that helped evacuate thousands of starving Irish people into other countries for a better future. There are museums and statues that remind of it everywhere. Imagine the logistical nightmare. And did you know that Landlords paid for their starving squatters to emigrate? Next time you go through your city look for the historical epic projects and think about the risks and unknown unknowns they faced. That puts your own projects in perspective.

 

 

It was also very exciting to see and be inspired by live TED Talks. I am looking forward to seeing more of the new engagement between PMI & TED. Karthik had shared the links to all the original TED Talks, so you can watch them yourself.

This was for me the first time attending the PMI EMEA Congress. I had previously only attended PMI Africa Conferences, the first day of 2 PMI Global Conferences and a host of Leadership Institute Meetings (LIM, RLIM). What they said is true. Each Conference / Congress has its own character. In Africa it is all about Networking and the social events are attended by all, it is like a big carnival with learning sessions. In the US it is more about Business, and the Conference is so big (up to 5000 people), that you are happy to see your Network Friends. However it is fun, and somehow you do meet your friends. The EMEA Congress I had been told is all about the Learning and the PDUs. But in Dublin I saw that the fun counts as well in Europe and the parties were great. I think each has its big positive sites and I will definitely attend any of them again.

See you at the next Congress:

Posted by Stephanie Jaeger on: May 18, 2019 01:54 PM | Permalink | Comments (10)

Round up of Videos from PMIEMEA19

One thing that I asked the community before the conference was what would like they to see during the conference? What was the best way to share the conference with you all? The feedback and answer that came from several of you was that you wanted to see various points of the conference via video. To be able to have this in a format that could be watched by everyone, I have uploaded to Youtube all of the videos and would really appreciate your feedback.

Are these the videos that you wanted to see? Would you want to see any others/different ones?

- Emily.

Posted by Emily Luijbregts on: May 17, 2019 02:16 PM | Permalink | Comments (10)

The grand Finale - Day 3 of PMIEMEA19

Today was another packed day and you could see that everyone was getting tired but was still energised to take part in the sessions and contribute.

Session 1: Cutting Edge Project Management: the future of Technology in Project Management - Dan Lefsky

My first session was with Dan Lefsky. I have a great admiration and respect for Dan as not only does he provide a lot of practical advice but he really goes all-out in a session including some wonderful live demos to see how things could be done in reality. During his session on: Cutting Edge Project Management: the future of Technology in Project Management, he showed possible technical solution to build out your solutions within your company. He really challenged us with how we work today and what the limitations could be in the future with regards to the reliability of data/ questioning the data that we have. This really resonated with me during the TedTalks Closing keynote as one of the presenters was talking about how we can critically look at the data and studies that we see in every day life.

Dan gave me a few minutes of his time to record a short video about his session. You can find it here.

Networking lunch:

During today's lunch session, I sat with some of my peers and discussed 'conflict resolution'. This came about as one of the table was working during lunch on an escalation and asked the table: How would you handle this sort of situation? Where a vendor is more focused on the contract than delivering the project? It really gave a lot of valuable insight into how other Project Managers would handle the situation and we had quite a lively debate!

I also managed to catch up with Laurel and got her insight into the conference, you can view the video here

Ted Talks - Closing Keynote:

I will first admit that I am a massive fan of TED Talks and regularly use them to learn about new topics/interesting topics. During this closing keynote, PMI and TED partnered together to cover a series of talks that covered every aspect of Life, Career and the possibilities of the future.

This end to the PMIEMEA Conference was not just an inspiring end to a fantastic conference but also an amazing opportunity to be inspired to what is really possible.

In the final closing, we found out that the goal that PMI had set itself at the start of the year to record 50,000 hours of volunteering had been met ALREADY! So they announced that it was going to be increased to 100,000 hours. I really hope that you'll get involved in the Year of the Volunteer to be able to contribute to the UN Goals. This is my video of volunteering for PMI when I was in Philadelphia earlier this year.

Over the next few days, I'll be writing a summary post of my time at PMIEMEA19, so if you have any questions, please feel free to write them below and I'll answer them in the summary post.

Do you want to know what the food was like? What was it like to network with so many people? How were the breaks? There's nothing off limits! 

Posted by Emily Luijbregts on: May 16, 2019 03:45 AM | Permalink | Comments (9)

The Third Day with a Grand Finale

I can't believe the congress is over already. However there is so much we have learned, so much we need to digest.

Today I started my day by attending another session on Virtual Teams. Dr. Mike Oliver brought us the session #603 "Enhancing Virtual Project Leadership Effectiveness". He has worked many years from home and virtual teams have become second nature to him. However globally more and more PMs realize they can work anywhere, anytime. After laying out for us why we are having more and more virtual teams and what the characteristics are of virtual teams are, he helped us think through the challenges of virtual teams. The 3 interactive functions of the Complexity Leadership Theory 

- administrative Leadership

- adaptive Leadership 

- enabling Leadership

need to be balanced and the PM needs to know when to use which and how. 

His practical tips:

1. Communication needs to be much more detailed, to ensure everyone gets the same message. Situations like the one in this video need to be avoided:

https://www.youtube.com/watch?v=kNz82r5nyUw&t=11s

2. If budget allows, it is best to meet at least once physically with the whole team as early as possible during the project.

3. Set very clear rules that touch on meeting etiquette, use of social media etc

4. Build trust and keep affirming it. 

In Session #609 "Governance: A framework for applying Agile Practices within Projects, Programs & Portfolios" Nicholas Clemens showed us that progressive elaboration has been part and parcel of the PMI Standards since the first PMBOK Guide. The use of Planning Packages helps tackle the unknowns. "Change is your job security", hence we best embrace it. Nicholas reminded us of the Movie "Dead Poet Society" and the central message that changing once standpoint can give us a totally new perspective.

In Session #614: "Collaborating with the Sales Team to delight your Customers" Neil Shorney gave us a refreshing insight into what Sales Teams and PMs think of each other, how they can complement each other and how they should work together. Sales People are not the ogres but the biggest source of information. Their job is:

1. Understand

2. Propose

3. Gain Commitment

They should provide all relevant project information through SPACE CHAMPS. If you ask the right questions following this acronym you get all the information you need. If you contact Neil through LinkedIn he will share the question list with you.

The Closing Session of the Conference was a series of TEDTalks, which were meant to build us up and help us focus on the possibilities not the problems. Often this is shackled by our belief systems and we need to overcome these. 

Mona Chalabi showed us how with 3 simple questions you can check if statistics are trustworthy or not.

1. Can you see uncertainty?

2. Can I see myself in the data?

3/ How was the data collected? - was the sample size representative? For example a sample of 600 might not be big enough if you try to assess the entire population of a country like America. Where key words defined and do all understand it the same way?

Anab Jain  visits the future for a living. No she does not have a time machine. However she and her husband are hired to imagine possible outcomes in the future. They then simulate these in extensive laboratory set-ups and simulations. With that they help clients to find ways of preventing the negative outcomes.

Mark Pollock & Simone George: Mark lost his sight with 22, when he met Simone he was "only" blind. Later he broke his back through a fall from a window. His biggest message is If you can't change the circumstances, you have to change yourselve". He is involved in amazing research and development of robotic walking aides and new approaches. He has seen the possibilities on his own body, including when well aimed electrical shocks made him be able to move his limbs again without the robotic exoskeleton. Now when he walks it is becoming less of the robot walking him and more of Mark walking. 

He stressed that the Optimist often get frustrated along the way. A Realist however accepts the brutal facts and moves on. Be a realist when the going gets tough!

Julia Dhar showed us how debate is healthy if done right. Engage yourself respectfully, separate the ideas from the person and accept that you may be wrong. If there is conflict about an idea / a situation / an issue, have a face-to-face meeting and discuss in the prescribed manner. Practice intellectual humility.

To practice this in your team you can start by devoting 10min in every meeting to debating and idea or issue.

Ingrid Fentell Lee showed us easy ways to find joy. Joy is a little short blimp of "feel good right now" as apposed to happiness which is "feel good over longer time". Joy begins with the senses. Pops of color, rounded shapes, patterns, symmetry, abundance will put joy back into your life. This will then lead to your team being more alert, more productive and happier. Each moment of joy is small, but these joyful dots add up and have many positive long term effects. Look for joy in your life, don;t chase the elusive happiness. It will come by itself.

Roberto Toledo, of the PMI Board of Directors brought us the great news that the pledged 50,000 hours of community service for the UN global sustainability programs has already been reached! The Goal has now been doubled. Lets all work together to reach 100,000 hrs - check on PMI.org for details, or ask your chapter!

Posted by Stephanie Jaeger on: May 15, 2019 06:29 PM | Permalink | Comments (9)
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