Voices on Project Management

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Voices on Project Management offers insights, tips, advice and personal stories from project managers in different regions and industries. The goal is to get you thinking, and spark a discussion. So, if you read something that you agree with--or even disagree with--leave a comment.

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View Posts By:

Cameron McGaughy
Marian Haus
Lynda Bourne
Lung-Hung Chou
Bernadine Douglas
Kevin Korterud
Conrado Morlan
Peter Tarhanidis
Mario Trentim
Jen Skrabak
David Wakeman
Roberto Toledo
Vivek Prakash
Cyndee Miller
Shobhna Raghupathy
Wanda Curlee
Rex Holmlin
Christian Bisson
Taralyn Frasqueri-Molina
Jess Tayel
Ramiro Rodrigues
Linda Agyapong
Joanna Newman

Past Contributers:

Jorge Valdés Garciatorres
Hajar Hamid
Dan Goldfischer
Saira Karim
Jim De Piante
sanjay saini
Judy Umlas
Abdiel Ledesma
Michael Hatfield
Deanna Landers
Alfonso Bucero
Kelley Hunsberger
William Krebs
Peter Taylor
Rebecca Braglio
Geoff Mattie
Dmitri Ivanenko PMP ITIL

Recent Posts

Free Your Team With Liberating Structures

3 Ways To Set Yourself Apart

Recognition That Goes Beyond International Women’s Day

How to Lean In—and Thrive—in Project Management

Don’t Fear Organizational Politics — Master Them

Viewing Posts by Cyndee Miller

Recognition That Goes Beyond International Women’s Day

 

by Cyndee Miller

There’s no denying the buzz around gender diversity and parity in the workplace over the last couple of years. Last May, when PM Network ran a cover story about the state of women in project management, we saw the issue taking on an “extraordinary and undeniable urgency, with demands for gender equality rising to a roar heard around the world.” From Washington, D.C., USA to Sydney, Australia, millions of people marched for the cause. In Spain alone, more than 5 million workers took part in a “feminist strike." And it looks this year will be the same.

So after all the protests, after all the articles about equal pay in the workplace, after all the calls for female representation in the C-suite, how is it that the world has made so little progress?

Indeed, by some measures, we’ve even slid back: Last year, proportionately fewer women participated in the labor force, according to the World Economic Forum’s (WEF) latest Global Gender Gap Report. And the situation may get even worse in a workplace increasingly driven by rapidly changing technology. Working with LinkedIn, WEF found women represent only 22 percent of the artificial intelligence (AI) workforce and that they’re less likely to be in senior roles or signal expertise in high-profile, emerging AI skills.

At the current rate of change, WEF predicts it will take 202 years to achieve economic parity. Two centuries? That’s spectacularly depressing.

In some ways, the project management profession may serve as a blueprint for achieving greater workforce inclusivity. Women are now a fixture in the profession, often leading prominent or priority projects. Check out that picture above. Those are just some of the powerful female project and program managers featured in PM Network in the past year alone. These women delivered results, from rebuilding a veterans’ healthcare facility decimated by Hurricane Katrina to testing a viticulture robot on an Italian winery. They got it done. They made strategy a reality.

The project management profession isn’t perfect, though. As in many other fields, wage disparities persist. There’s an approximately US$11,000 gap between average male and female project manager salaries in the United States, according to the latest edition of PMI’s Earning Power: Project Management Salary Survey. China follows a similar pattern: CNY220,036 for men versus CNY193,502 for women, on average.

So what needs to change? A big part of the problem comes down to actually recognizing there’s a problem. PMI 2019 Pulse of the Profession data show 65 percent of male respondents say women face “no major obstacles” in project management today. Only 39 percent of women agreed with that.

The blinders have to come off if organizations are going to attract the best project talent and capitalize on the full value women bring to the management ranks. And that’s going to take some real effort.

“Diversity, gender equality, it’s not something that changes overnight—because people’s opinions don’t change overnight, unfortunately,” says Kush Dhillon, engagement manager at Capgemini in London, England. “It’s a learning process.”

It’s also a process that must be fully supported by senior leaders committed to making it an ongoing conversation.

“And through that, I absolutely fundamentally believe—and it’s been proven—that the business will do better, the people in your business will be happier,” she says.

Ms. Dhillon is part of the upcoming episode, “Empowering Women and Girls” on Projectified™ With PMI. I got a sneak preview and strongly recommend you download it next Wednesday (13 March). After all, the discussion should go on long after we mark International Women’s Day today. (And while you’re at it, you should also check out “Women in Project Leadership — Gaining Ground” from last June.) You can also head over to fellow Voices blogger Jen Skrabak, PfMP, PMP, who recently took a look at three cognitive biases holding women back.

Get this right and the effects would be massive. According to the Women in Work Index 2019 from PwC, if Organization for Economic Co-operation and Development countries matched their female workforces to that of Sweden—which has a 69 percent female employment rate—the total GDP boost could be as much as US$6 trillion.

In the meantime, the reporter in me wants to hear about your experiences. Do women in project management still face significant obstacles? Are you seeing improvement?

Posted by Cyndee Miller on: March 08, 2019 02:20 PM | Permalink | Comments (3)

Get Out of the Way

by Cyndee Miller

Project leaders aren’t exactly known as rebels.

And Luke Williams pulled no punches on why that needs to change, calling out project and program managers as frequent barriers to anything beyond incremental change. Too often, he said, they stick to established systems.

“Project management can exacerbate this path dependence,” the New York University professor said in his closing keynote at PMO Symposium. “You’re the ones enforcing this path.”

There’s far too little emphasis on delivering discontinuity, he said, which puts most organizations in a bad spot: Complacency is literally the most dangerous attitude in business.

So go ahead, chuck the best practices and traditional success measures and embrace your inner rebel. Forget reasonable predictions. Go for unreasonable provocations‪, Mr. Williams told attendees.

In his eyes, that’s the biggie: The most important thing a project leader does is manage the organization’s ideas. 

Not every idea is going to work—there are bound to be some spectacular flameouts. So he encouraged project leaders to give themselves and their teams permission to be wrong.

That mindset can admittedly be a wee bit unsettling. But if you're going to commit to disruptive change, he said, your job is not to make everyone happy—it’s to make everyone uncomfortable.

The upside, according to Mr. Williams: Truly unexpected ideas have less competition—which means a longer lead time for execution and a stronger chance of success.

Who’s ready to embrace their inner rebel?

Posted by Cyndee Miller on: November 16, 2018 03:46 PM | Permalink | Comments (12)

Evolve, Rinse, Repeat: Next-Gen PMOs In Action

by Cyndee Miller

Disruption isn’t just change on steroids. It signals a fundamental shift in an organization’s DNA and how it sees itself—like say, when Australia’s largest telecom Telstra set out to become a world-class tech company.

It was a bold move—that was fizzling. So after an external assessment revealed 30 percent of Telstra’s capital investment projects were missing the mark, the company created a central PMO. Fast-forward about five years: 100 percent of its benefit KPIs are on track—and Telstra is named the 2018 PMO of the Year.

It certainly didn’t happen overnight, said Rob Loader, PMP, as he accepted the award at PMO Symposium with Peter Moutsatsos, PMP, the company’s chief project officer. The PMO had to transform the entire company culture, introducing a enterprise-wide gating model and creating a team of engaged sponsors.

“It’s been five years of blood, sweat and toil but also tears of joy and satisfaction as well,” said Mr. Loader.

But he also acknowledged that the PMO will need to “continue to evolve in a very different world both for telecoms and for project management.”

Kudos to Telstra and other two finalists that deftly navigated disruption in their own right:

Financial services companies, cutting-edge innovation—now there are two phrases that rarely go together. But Sloenvian insurance company Triglav Group knew a tech transformation was the only way to address changing consumer habits. To avoid the failures it had seen with past large-scale digitization projects, Triglav elevated its PMO giving it a direct link to the C-suite and the board of directors. Already one of southeastern Europe’s largest financial institutions, Triglav is now in a prime position for future growth, with the PMO’s digitization efforts helping the company post a 160 percent jump in online sales—and a 15 percent drop in operating costs.

PMOs are fairly de rigeur in just about every sector at this point, but a PMO in a school district definitely got my attention—especially when I saw the results. Tacoma Public School District serves more than 30,000 students in the U.S. state of Washington, but educators were struggling to keep kids engaged. With the PMO’s help in running innovation projects, though, the district saw graduation rates jump from 55 percent in 2010 to 86 percent in 2016. And they did it with hyper efficiency, raising the project completion rate from 10 percent to 90 percent over four years. With those kinds of numbers, the PMO is turning into a model for other school districts—and has spurred an interest in project management among administrators, teachers and even students

Look for in-depth features of the three PMOs in upcoming issues of PM Network and check out video case studies on PMI’s YouTube channel.

Or perhaps your PMO is ready for the spotlight? Check out how to apply for the PMO of the Year Award here.

Posted by Cyndee Miller on: November 16, 2018 01:53 AM | Permalink | Comments (10)

Are We Done Disrupting Yet?

 

by Cyndee Miller

That digital disruption all the experts and thought leaders have been hyping for what seems like decades? It’s here.

For real.

I know, I know, dear readers. You’ve heard it before. From me. And I’m sure many of you would be content to never hear the D word again.

And yet…

There’s simply no disputing that disruptive technologies—the internet of things, 3D printing, robotics, artificial intelligence—are infiltrating our lives. And that means every project leader at every organization in every sector better brace themselves for some serious change. Attendees at PMO symposium seem quite aware of the situation.

JPMorgan Chase’s Noel Smyth said big data, cloud, blockchain and mobile technology are all changing project management at the financial services giant—all while it’s contending with a slew of fintech upstarts.

Even government agencies (not exactly known for their bleeding-edge habits) are no longer watching from the sidelines.

People demand the corporate crowd keep up with the latest social media platforms or cashless payment options—and expect the same from the public sector, said Joanie Newhart of the U.S. Office of Management and Budget. And all too often, they’re disappointed.

One prime indicator project leaders are out to change their modus operandi comes from the U.S. Census Bureau. For the first time ever, the 2020 count will be conducted over the internet. Now that’s saying something, given the inaugural census was taken in 1790.

But the agency isn’t just tapping into digital delivery.

It’s digging deep into the data it collects about the country’s 300-million-plus residents. With that analysis, the Census Bureau can learn more about the people it serves, from their commuting patterns to the best ways to evacuate during an emergency, said the bureau’s Laura Furgione, PMP, during the PMO Symposium executive fireside chat.

To not just survive, but thrive, project leaders must have a curious mind—and be willing to think across projects and programs, said Linda Ott, PMP, of the U.S. Department of Energy. The public-sector project leaders of tomorrow need to stay wide open to what’s happening, even as they focus in on their particular mission.

Even with the best of efforts, though, some organizations are falling behind. And across various sessions, a consensus was building that PMO leaders should be the ones helping their organizations embrace the changes brought on by disruptive technology.

“[Organizations] are really not adapting and changing fast enough,” Melissa Eckers of Accenture Technology said in a panel discussion of the PMI 2018 Thought Leadership Series released at symposium. “There’s an issue with how effective we’re being with managing change.”

What’s the problem? Attiya Salik of Capgemini Government Solutions sees a trust gap between stakeholders and PMOs when it comes to change management. “Stakeholders see it as waste of time,” she said. “[We] have to educate stakeholders on what change management really is, what its impact is going to be and how it will facilitate the implementation process.”

PMOs themselves must also contend with their own change patterns: Sixty-six percent of the 529 PMO directors surveyed say disruptive technologies are affecting their PMO, according to Capgemini’s The Next Generation PMO, one of three reports in the series.

“The PMO of yesterday isn’t the PMO of today,” said Rebecca Sanchez of Accenture Technology during a panel dicsussion.

Has the disruptive revolution really begun? And how is all this cutting-edge technology changing how you manage your projects or your PMO?

Posted by Cyndee Miller on: November 14, 2018 11:39 AM | Permalink | Comments (13)

Go Ahead and Fail—It Could Be the Way to Succeed

by Cyndee Miller

Talk all you want about the “critical elements to business success.” What people—including me—really want to hear about is failure. We want the spectacular flameout. And we want all the gory details. Some of this is just human nature. But it’s more than that. Tales of failure are also wildly educational. Would the story of Steve Jobs be nearly as compelling—or informative—if he wasn’t fired from his own company? I think not.

Yet as a reporter, I know most people don’t like to discuss their mistakes. So imagine my delight when former Twitter CEO Dick Costolo told attendees at PMO Symposium® that failure isn’t just an option—it’s an option that should be exercised frequently.

As one must suspect, that shift has to start at the top. “By getting in front of your team and pointing out when you make a mistake, they start to get it and will start taking more courageous risks,” he said.

That will most likely lead to some dissent, which Mr. Costolo also said it’s perfectly acceptable.

“The goal isn’t social cohesion, it’s to get to the right answer,” he said. “Open debate toward the right answer is a good thing.”

But once a decision is made, Mr. Costolo expects the full team to fall in line.

The contrarian in me loves to see common business wisdom upended. But his advice also just seems inevitable in today’s fast-paced, disruption-happy environment.

Slow and steady doesn’t win the race. There’s a fresh urgency to execution and that means leaders need to be willing to try new things.

“In any organization as it grows, the default answer to any question increasingly becomes no,” he says. “What we developed inside Twitter was a common saying: bias to yes. There have to be many paths to yes inside the company for any idea. Any function is not allowed to tell a different function, ‘You’re not allowed to do that.’”

Taking Mr. Costolo’s lead, Twitter slashed the time it took to get new ideas in front of users from months to days.

At that pace, mistakes happen. But what we’re hearing over and over again at symposium is that that’s okay. In the very first session, self-proclaimed project management nerd Jonathan Gilbert, PMP, challenged project leaders to think fast, learn fast, fail fast.

Jan Musil, chief product owner at SAP America, took it one step further, saying project leaders shouldn’t even think of a project misstep as a failure. It’s continuous improvement.

How are you helping your teams fail, er, I mean, “continually improve”?

Posted by Cyndee Miller on: November 13, 2018 09:11 AM | Permalink | Comments (18)
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