Project Management

Voices on Project Management

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Voices on Project Management offers insights, tips, advice and personal stories from project managers in different regions and industries. The goal is to get you thinking, and spark a discussion. So, if you read something that you agree with--or even disagree with--leave a comment.

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Cameron McGaughy
Lynda Bourne
Kevin Korterud
Conrado Morlan
Peter Tarhanidis
Mario Trentim
Jen Skrabak
David Wakeman
Wanda Curlee
Christian Bisson
Ramiro Rodrigues
Yasmina Khelifi
Sree Rao
Lenka Pincot
Soma Bhattacharya
Emily Luijbregts
cyndee miller
Jorge Martin Valdes Garciatorres
Marat Oyvetsky

Past Contributors:

Rex Holmlin
Vivek Prakash
Dan Goldfischer
Linda Agyapong
Jim De Piante
Siti Hajar Abdul Hamid
Bernadine Douglas
Michael Hatfield
Deanna Landers
Kelley Hunsberger
Taralyn Frasqueri-Molina
Alfonso Bucero Torres
Marian Haus
Shobhna Raghupathy
Peter Taylor
Joanna Newman
Saira Karim
Jess Tayel
Lung-Hung Chou
Rebecca Braglio
Roberto Toledo
Geoff Mattie

Recent Posts

The Planning Paradox

Project Management: Talent or Skill?

Project Management Is The Great Equalizer

3 PM Lessons I Needed to Relearn

4 Signs You’re a Micromanager in Your Projects

Project Management: Talent or Skill?

When my son was a little boy, he was a great enthusiast of world-class soccer players and enjoyed questioning me: "Is a great soccer player born with talent, or did they practice harder than the others?"

Being the native consultant that I am, I replied to him with another question: "What do you think?" From then on, I was amazed by his train of thought being developed through this old yet complex question.

Through my many years of experience in consulting (and my licentiate degree), I got close to many people who were interested in growing their careers as project management professionals. I acknowledge a sense of pride in having collaborated in different ways with many of these stories. But, as an outside observer, every now and then I find myself asking the same well-grounded question brought up during that talk with my son: "Can a project manager achieve excellence through training and experience, or are there innate characteristics to this professional?"

Perhaps I should begin this reflection by attempting to identify what makes a project manager a successful professional. As it has already been written about before by many others, and aware that the list takes many characteristics into account, I will stick to those traits that I most like to see in a professional:

  1. As I like to put it, "projectized thinking," which is basically a mental model where one considers the actual risks and ramifications of these paths. This is someone always seeking to look at what is expected to happen next—they envision a sequential view of activities that consider the troubles inherent to the path and serve as balance points.
  2. I also like to emphasize the mental organization capacity of the professional. This ability keeps topics from being forgotten, or having their importance miscalculated.
  3. Interpersonal skills are also vital—such as common sense, negotiation capacity and politeness—in addition to other techniques such as communication and technical expertise in project proposals.
  4. All of that—as if it were not enough—must be supported by a strong skill to "read" other human beings, which enables us to minimally understand what is going on with stakeholders and what their real interests are.

We probably think that we have some (or all) of these skills. By admitting shortages, it is also natural to imagine that these skills may be developed through some specific training. I agree with that. However, I believe that we may recognize how rare (and challenging) it is to identify all of these characteristics at a high-level within the same professional.

The truth is that there are no effective tools to identify how great we really are in these skills. That's probably why it’s so difficult picking the ideal professional for the job. This is neither good nor bad. Bottom line: We were not born with a binary code that always allows us to go beyond expectations and break the simplistic view that we were destined to become something that we will be until the end of time.

Posted by Ramiro Rodrigues on: August 24, 2021 05:01 PM | Permalink | Comments (8)

Project Management Is The Great Equalizer

In my project management career, I’ve been very fortunate to have worked on different projects all over the world. As with most things in life (like having a flat auto tire or forgetting to pay the electric bill), projects mirror the practical realities of life. One of the takeaways from those experiences has been the commonality of successful project management approaches no matter the geographical location of the projects.

A key characteristic that I have observed over time is how projects and project management resemble a meritocracy independent of personal bias. Projects need to be complete with desired outcomes in a specific period of time. As one completes ever more large and complex projects, one grows in their career as a project manager. This career growth occurs regardless of the race, gender or other characteristics of the project manager.

As with many other merit-based professions such as healthcare, aviation, athletics and science, the introduction of personal bias with project management would be detrimental to the completion of any project. That’s why project management as a profession is a great equalizer given its heavy dependence on the skills and capabilities of a project manager.

In thinking about how project management is a great equalizer, I offer the following thoughts:                                                           

1. The project doesn’t know who is managing it. Projects are an interesting construct that is hard to categorize under the typical laws of physics; they don’t have weight, exhibit motion or temperature. Projects do have the characteristic of being a collection of activities and assets that need to be brought together to produce desired outcomes.

In this regard, a project by definition is immune from any personal bias; it’s a matter of solving a three-dimensional problem using people, process and technology. A project manager needs to be skilled at resource, schedule, dependency and stakeholder management in order to solve for desired outcomes. The project itself does not prefer the personal background of the project manager; it awaits the proper project management disciplines to be employed in order to complete its required objectives.

2. Successful project managers find the best people. People represent one of the key factors in any project. When compared against process and technology components, the acquisition of the best people plays a more significant factor in the success of any project. However, the acquisition of people for a project also poses the possibility for personal bias. As a project manager, you have to be able to find the best people for the project independent of subjective perceptions.

A CEO of a global company once said it took him 20 years to get a point where he could identify good people more than half the time. My observations of project managers early in their careers bear this out; they tend to be more subjective in selecting resources that they like and perceive would work well on their team; read this behavior as easier to manage. The more experienced project managers more discreetly evaluate competencies than subjective factors; this is key, as no matter the personal affinity or how easy (or difficult) the person is perceived to manage, the most critical dimension of people for a project is their competencies. 

3. Project management metrics show no bias. One of my favorite quips about project metrics, especially when they are not favorable, is “You can’t beat the laws of physics.” If metrics show a project to be over budget or with late milestones, those are intractable project “laws of physics” that need to be addressed by the responsible project manager.

To a great degree, project metrics are designed to not show any personal bias. They are a physical expression of project reality that can’t be influenced by personal factors of the project manager. Metrics are equal in every regard to serve as an unbiased foundation from which remedial project actions are taken.

In my early years as a project manager, I have to admit I made every possible project management judgement error on my projects. Over time and with some valuable guidance from experienced project managers, I grew into leading ever larger initiatives. As part of that growth path, I observed that the most experienced project managers had left any notion of personal bias behind in their project management execution. Their focus on the core dynamics of a project, finding the best people and anticipating conditions that would lead to unfavorable metrics were key factors in their success.

I welcome any commentary on the concept of project management being one of the purest forms of meritocracy that by design can’t rely on personal bias to achieve success.

Posted by Kevin Korterud on: August 19, 2021 05:51 AM | Permalink | Comments (6)

What’s In Your Return-To-Work Contract?

During the long duration of the pandemic, each of us had to shift our work/life balance. We had to curate a new workday schedule, perhaps adding more flexibility to support multiple needs between work and family. A changing focus with customer and colleague engagement, repurposing commuting time, tending to family needs, caring for those affected by COVID-19, and supporting relief efforts are just some of the changes we had to adapt to. The pandemic forced each of us to make personal and conscious ethical decisions on the tradeoffs, but most have of us have set into a new work/life balance.

After almost 20 months, the world is deploying COVID-19 vaccines under health authorities like the U.S. FDA and Europe’s EMA, who have expanded access protocol for emergency use. The world is hopefully on a trajectory toward a post-pandemic world. Many organizations have established their return-to-work policies, criteria, and expectations of colleagues. One may observe a continuum of return-to-work guidelines built by organizations as a highly collaborative model focused on high-touch customer experience, an innovation-driven design model, or task-based transactional work. Each organization is calling to us to spend some time back in the office or in front of our stakeholders.

How does this affect us, and what do we do to prepare? Our choices can be to simply go back to a pre-pandemic “normal”; stay in the work-from-home pandemic style; or re-engage in a post-pandemic style. Regarding this last choice, we should consider how to maneuver ourselves into a post-pandemic style while still maintaining the agility of working from home. This disruption to our current way of working creates a sense of stress and anxiety as it asks us to re-engage. One must re-learn and adapt to new behaviors and approaches.

One opportunity to be better prepared may be to create a personal contract for the post-pandemic work world. The contract can be a statement or a list of priorities. Here are some tips that I will use to help make the transition better and reset myself:

  1. Revisit what you and your colleagues are professionally devoted toward, and why.
  2. Curate the difference of a workday at home versus in the office (or traveling).
  3. Coordinate specific dates and times for in-person versus virtual meetings.
  4. Make lunch plans with newly hired colleagues.
  5. Start a back-to-work focus group to help facilitate colleagues’ transition back.
  6. Be clear about your constraints on social distancing, work hours, and time off.
  7. Schedule healthy eating times, sleeping and exercise habits, family needs, etc.
  8. Identify your new peeves and triggers; be mindful of behavioral changes (from both you and your colleagues).
  9. Start a journal and chronicle your path and learnings.
  10. Remember: Everyone has a different path—but together we will get through it!

What would your list include to enable a post-pandemic transition back to work?

Posted by Peter Tarhanidis on: July 20, 2021 12:09 PM | Permalink | Comments (6)

What’s Holding Women Back in Project Management?

By Jen Skrabak, PfMP, PMP

As a woman who’s worked for the past 18-plus years in project, program and portfolio management, as well as building and leading enterprise project management offices for Fortune 500 companies, I wanted to address the topic of women in project management.

In the United States, women hold 38 percent of manager roles, according to a study conducted by McKinsey in partnership with LeanIn.Org. And while women have made gains in some STEM fields, particularly healthcare and life sciences, they are underrepresented in many others. U.S. women hold 25 percent of computer jobs, and just 14 percent of those in engineering, according to the Pew Research Center.

In project management, as in other professions, women earn less than men. For project managers in the United States, men earn an average US$11,000 more annually than women, according to PMI’s Earning Power: Project Management Salary Survey.

Historically, women have been pigeonholed in project administrative or project coordination roles instead of project management roles, and the key question is “Why?”

We’ve all heard that we need to “think differently,” and as Sheryl Sandberg advocated in her book, Lean In: Women, Work, and the Will to Lead, women need to raise their hands, project confidence, be at the table and physically lean in to make themselves heard. The dictionary definition of “lean in” means to press into something. So when faced with an overwhelming force such as wind, you need to lean toward the force rather than away in order to not be blown away. 

“Lean in” can be a metaphor for asserting yourself as a leader in project management. As women, we may be held back by self-doubt, our speaking voice or body language that conveys a lack of self-confidence. The advice here is not limited to women; people of color can “lean in,” too.

There are three key cognitive biases that may hold women back in project management. The key is to recognize that these exist, and work to build awareness while overcoming them:

  1. Affinity Bias: We naturally like people who are like us, including those who are the same gender or ethnicity. Men tend to be over-represented in leadership positions and in industries where project management predominates, such as IT, engineering, manufacturing and construction. It is natural that men would prefer to work with and report to people like themselves.  
  2. Inter-Group Bias: This can occur with many groups, such as people from a certain geography (cities or regions), university, culture or other characteristics such as an interest in sports. We naturally feel an instant connection to people with whom we share the same background or a common characteristic, versus those with whom we don’t have anything in common.
  3. Confirmation Bias: A widely held belief is that women appear to not be as confident as men. And when people believe this, they embrace information or experiences that confirm that belief. Research has shown that women are usually expected to be nice and warm, instead of assertive, direct and confident.

By understanding and recognizing these biases, we can work to defeat them. I’ll explore these topics more in my next post, which will coincide with International Women’s Day on March 8. How do you combat biases in the workplace?

Posted by Jen Skrabak on: February 25, 2019 11:17 PM | Permalink | Comments (11)

The Worst Project Manager I Ever Worked For Was Me

 

by Kevin Korterud

 

I always enjoy hearing about the early careers of the project managers I meet. In almost every conversation, the subject turns to when they were team members being led by a highly capable senior project manager who provided guidance in starting up, executing and sometimes turning around projects.

 

It’s also not uncommon to hear stories of the worst project manager they ever worked for. These stories, while not as glowing, also influenced their careers around what not to do. By probing a bit deeper, they offered up observations of certain behaviors that created havoc, dissatisfaction and quite often failed projects.

 

From these observations of the worst-ever project manager, I started to put together my own thoughts on who I would select for this inglorious label. After careful consideration, I arrived at the only logical choice: me. In my early years as a project manager I managed to consistently demonstrate all of the behaviors of poor project managers.   

 

Here are my votes for the most significant behaviors that led to consistently poor performance as a project manager early in my career:

 

 

  1. I Wanted the Title of “Project Manager”

 

When I was a project team member I relished the thought of one day having a business card with an impressive title of project manager. My thought being once I received that lofty title, it would allow me to be successful at whatever project I was assigned to lead. In addition, the acquisition of that title would instantly garner respect from other project managers.

 

I failed to realize that most project managers are already quite proficient at leading teams and producing results. The title comes with a heavy burden of responsibility that was exponentially greater than what I had as a project team member. As a team member, I didn’t realize how much my project manager shielded me from the sometimes unpleasant realities of projects.

 

The satisfaction of acquiring the title of project manager can be very short-lived if you’re not adequately prepared. My goal became to perform at the level at or above what the title that project manager reflected.

 

 

2. I Talked Too Much

 

Perhaps I was wrongly influenced by theater or movies where great leaders are often portrayed in time of need as delivering impressive speeches that motivate people to outstanding results. I remember quite clearly some of the meetings I led as a new project manager that quite honestly should have won me an award for impersonating a project manager.

 

Meetings were dominated by my overconfident and ill-formed views on what was going right and wrong. In addition, I also had the false notion that I had the best approach to all of the risks and issues on the project. No surprise that this mode of interaction greatly limited the size of projects I could effectively lead. Essentially, it was a project team of one.

 

After a while, I started to observe that senior project managers spent a fair portion of the time in their meetings practicing active listening. In addition, they would pause, ponder the dialogue and pose simple but effective probing questions. When I started to emulate some of these practices, it resulted in better performance that created opportunities to lead larger projects. “Less is more” became a theme that allowed me to understand the true problems and work with the team to arrive at effective mitigations.

 

  1. I Tried to Make Everyone Happy  

One of the most critical components of any project is the people that comprise the team members and stakeholders. As a new project manager, I tended to over-engage with stakeholders and team members by attempting to instantly resolve every issue, whether real or perceived. My logic was that if I removed any opportunity for dissatisfaction then project success would be assured.

I failed to realize this desire to completely please everyone quite often resulted in pleasing nobody. In addition, I also managed to pay insufficient attention to the key operational facets of a project: estimates, forecasts, metrics and other essentials needed to keep a project on track. Furthermore, the business case for the project gathered almost no consideration as I was busy trying to make everyone happy as a path to results.

Over time I began to adopt a more balanced approach that allowed me to spend the proper level of engagement with people, processes and the project business case. This balanced approach allowed me to have a broader span of control for factors that could adversely affect a project.

For all the things we have learned over the years as project managers, it sometimes causes me to wish for a time machine to go back and avoid all of the mistakes we made. But then, we would not have had the benefit of the sometimes-traumatic learning experiences that have made us the project managers that we are today.  

Did you ever consider yourself to be the worst project manager you ever worked for? I think we all were at one point in our careers.

Posted by Kevin Korterud on: August 10, 2018 06:43 PM | Permalink | Comments (33)
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