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Situational Project Management

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Situational Project Management

https://goo.gl/yjMrMb

The one thing that we all really like about project management is how unpredictable days can sometimes be, right? I come to the office in the morning with a clear plan of what I’m going to do and then something happens. I love this challenge because as a project manager, I now have to re-evaluate the situation and change my plans accordingly.

But there is more to it than just responding with a knee-jerk reaction. These times demand situational awareness, and you need skill and finesse to handle changing demands effectively. Situational awareness is an important skill to build as a project manager and in this article we’ll look at what it is and how you can use it on your projects.

Contents

1. What is Situational Awareness?
2. What is Situational Leadership?
3. How To Apply Situational Awareness
4. How to Make A Situational Assessment
5. Situational Leadership: Team Development
6. Making An Ethical Situational Assessment
7. Developing Your Situational Awareness

https://goo.gl/yjMrMb

This article is based on an interview that was recorded with Oliver Lehmann, MSc., PMP. The interview was done because “Situational Project Management” was recently added to the Project Management Professional (PMP)® Exam Content Outline, and Oliver has published a book on the topic (see link below).

So if you are currently in the middle of your PMP exam prep, then you can expect to see questions about situational project management on your exam. Therefore the article is not intended as a book review but as an introduction to the topic.

For more information about the book go here:

https://goo.gl/UnZ00W

Posted on: January 27, 2017 08:59 AM | Permalink | Comments (2)

PMBOK® Guide 6th Edition will be released in Q3/2017 - what will change? - UPDATED!

This is an update to my previous postings regarding this topic.

First of all the most important information:

When will PMBOK® Guide Sixth Edition be released?

According to PMI, we can expect the following release dates:

  • Final Release is scheduled for the third quarter of 2017 (July-Sept 2017)

 

When will The PMP Exam change?

The PMP Exam is largely based on the content found in the PMBOK® Guide. The exam changeover from version 5 to 6 is scheduled as follows:

  • PMP Exam update to PMBOK 6 will happen in Q1 of 2018

 

What are the major changes that will happen?

 

Agile and other iterative practices

As some of us already heard there will be some new content to emphasize the importance and relevance of agile and other iterative practices.

Different from previous editions, the PMBOK®Guide –Sixth Edition will contain numerous references to adaptive and iterative practices, including agile. This decision was made in response to the requests of PMIs stakeholders. This content will include:

  • The practices often used in an adaptive environment in the front of each Knowledge Area section (Sections 4–13).
  • An appendix to The Standard for Project Management on agile and other iterative practices.

 

PMI Talent Triangle™

Will the new PMI Talent Triangle™ find its reflection in the upcoming PMBoK Guide Version? Of course!

The PMBOK®Guide –Sixth Edition will contain a new chapter on the role of the project manager which discusses the PMI Talent Triangle™ and the skill sets organizations demand that make project managers more competitive and relevant—technical project management, leadership, and strategic and business management.

 

Key Concepts

Many key concepts addressed in the first three chapters of the PMBOK® Guide are covered, in abbreviated form, in Section I of the Standard. Section II of the Standard contains a description of the project management processes, organized by Process Group, along with their key benefits, inputs and outputs.

 

Processes; Process Groups and Knowledge Areas

The Process Groups remain the same in the Sixth Edition, although two Knowledge Areas have new names:

Project Time Management is now Project Schedule Management, emphasizing the importance of scheduling in project management. This aligns with PMI’s Practice Standard for Scheduling.
And Project Human Resource Management is now Project Resource Management. We discuss both team resources and physical resources in the processes of this Knowledge Area.

There are three new processes in the Sixth Edition:


  • Manage Project Knowledge is part of the Executing Process Group and Project Integration Management knowledge area.
  • Implement Risk Responses is part of the Executing Process Group and Project Risk Management knowledge area.
  • Control Resources is part of the Monitoring and Controlling Process Group and Project Resource Management knowledge area.

Estimate Activity Resources is still part of the Planning Process Group, but it is associated with Project Resource Management processes instead of Project Schedule Management processes.

Since there will be one process be deleted - "Close Procurements" process has been removed. Its functionality has been consolidated into the "Close Project or Phase” Process - the total number of processes will count up from actually 47 to 49!

In addition, some processes have different names. For example, to align with research showing that project management is more about facilitating and managing than controlling, several processes are shifted from a Control function to a Monitor function. In other cases, the process name was aligned with the intent of the process. The chart below identifies the overall name changes.

 

PMBOK 5th Edition

PMBOK 6th Edition

Perform Quality Assurance

Manage Quality

Plan Human Resource Management

Plan Resource Management

Acquire Project Team Acquire Resources

Control Communications

Monitor Communications

Control Risks

Monitor Risks

Plan Stakeholder Management

Plan Stakeholder Engagement

Control Stakeholder Engagement

Monitor Stakeholder Engagement

 

The function of the Close Procurement process has now been captured within Control Procurements and Close Project or Phase. Research shows that few project managers have the authority to formally and legally close a contract. Project managers are responsible to determine that work is complete, records indexed and archived, and responsibilities transferred appropriately. Thus, they have now included work associated with Close Procurements within the aforementioned processes.

 

Project Management Plan Components and Project Documents

Please note the following changes to the project management plan components and project documents:

  • The components of the project management plan that are inputs to a process, or that are updated as outputs from a process, are not listed individually in the inputs or outputs. Rather, the project management plan is the input and project management plan updates is the output.
  • Beneath the input/output table, a list of potential project management plan components is identified. However, the components of the project management plan that will be inputs or updated depends on the needs of the project.
  • Project documents are listed as an input and project documents updates is listed as an output, as appropriate. Beneath the input/output table there is a list of potential project  documents that may be inputs, or may be updated as an output. The needs of the project will determine the actual project documents that should be inputs or updated as an output.

 

additional Changes (as known yet):

Chapters Re-alignment:

There will be chapters re-alignment in Chapters 1 to 3. The information in Chapter 1 to 3 will be combined into 2 chapters and a new Chapter 3 will be devoted to “The Role of the Project Manager” where many aspects of the Project Manager’s role will be mapped to the PMI Talent Triangle.

 

Process Tailoring:
Which means analyzing the project to determine how much emphasis to put on each process (based on the scope & size of the project).

 

“Ongoing” (continuously executing) vs. "Non-ongoing processes”:

There will be various notations throughout the new PMBOK differentiating between processes which are “Ongoing” (continuously executing) vs. "Non-ongoing processes.” This concept will be emphasized for the first time in PMBOK Guide Sixth Edition.

 

"Project Scope vs Product Scope":
concept will also be emphasized for the first time in PMBOK Guide Sixth Edition.

 

"Earned Value tool kit":
supported by the PMBOK will now include “Earned Schedule Management".

 

Communication:
There will be distinction between "Communication" (as in communicating between two people) and "Communications" (artifacts, such as published emails).

 

"Escalate Responses":
The new strategy, “Escalate Responses” provides for a PM escalating a risk to the appropriate party so that the risk is no longer his/her responsibility. Once escalated, the PM will now have the option of either:

a) Removing the risk from the project’s risk register if desired, or

b) Keeping it in the risk register, but classifying it as “Escalated/Assigned To.”

 

"Lessons Learned Register as new ITTO:
The new Lessons Learned Register is now part of the set of ITTOs. Project Managers will now be encouraged to update on a frequent basis (not just at the end of the project). Updates can be done at any time throughout the project, especially at the end of project phases.

 

New Appendix Information:

  • Summary of Key Concepts
  • Summary of Tailoring Considerations
  • Summary of Tools & Techniques
  • Adaptive & Iterative Approaches

 

This is what we know about the upcoming changes yet. There may be additional changes until the final version will be released.

We will inform you accordingly.

 


first published @ projectmanagement.plus

Posted on: October 26, 2016 09:19 AM | Permalink | Comments (11)

PMBOK® Guide 6th Edition will be released towards the end of 2017 - what will change?

Like i wrote in my previous article "What is the current edition of the PMBoK Guide and when will the new edition be released?" the public review of the exposure draft has just begun and it is still a long road until the final version will be released towards the end of 2017 respective the beginning of 2018 when the printed version  will become available.

Nevertheless it is interesting yet having a look on the upcoming changes the new version will bring us.

Of course this is high level and feels like a BETA version, but the major changes should be finalized already since public review has started, right?

Well, here we go:

Agile and other iterative practices

As some of us already heard there will be some new content to emphasisze the importance and relevance of agile and other iterative practices.

Different from previous editions, the PMBOK®Guide –Sixth Edition will contain numerous references to adaptive and iterative practices, including agile. This decision was made in response to the requests of PMIs stakeholders. This content will include:

  • The practices often used in an adaptive environment in the front of each Knowledge Area section (Sections 4–13).
  • An appendix toThe Standard for Project Management on agile and other iterative practices.

PMI Talent Triangle™

Will the new PMI Talent Triangle™ find its refelction in the upcoming PMBoK Guide Version? Of course!

The PMBOK®Guide –Sixth Edition will contain a new chapter on the role of the project manager which discusses the PMI Talent Triangle™ and the skill sets organizations demand that make project managers more competitive and relevant—technical project management, leadership, and strategic and business management.

Key Concepts

Many key concepts addressed in the first three chapters of the PMBOK® Guide are covered, in abbreviated form, in Section I of the Standard. Section II of the Standard contains a description of the project management processes, organized by Process Group, along with their key benefits, inputs and outputs.

Processes; Process Groups and Knowledge Areas

The Process Groups remain the same in the Sixth Edition, although two Knowledge Areas have new names:

Project Time Management is now Project Schedule Management, emphasizing the importance of scheduling in project management. This aligns with PMI’s Practice Standard for Scheduling.
And Project Human Resource Management is now Project Resource Management. We discuss both team resources and physical resources in the processes of this Knowledge Area.

There are three new processes in the Sixth Edition:


  • Manage Project Knowledge is part of the Executing Process Group and Project Integration Management knowledge area.
  • Implement Risk Responses is part of the Executing Process Group and Project Risk Management knowledge area.
  • Control Resources is part of the Monitoring and Controlling Process Group and Project Resource Management knowledge area.

Estimate Activity Resources is still part of the Planning Process Group, but it is associated with Project Resource Management processes instead of Project Schedule Management processes.

Since we do not know about deleting processes now, the overall number of processes seems to increase to 50!

In addition, some processes have different names. For example, to align with research showing that project management is more about facilitating and managing than controlling, we have shifted several processes from a Control function to a Monitor function. In other cases, we have aligned the process name with the intent of the process. The chart below identifies the overall name changes.

 

PMBOK 5th Edition

PMBOK 6th Edition

Perform Quality Assurance

Manage Quality

Plan Human Resource Management

Plan Resource Management

Control Communications

Monitor Communications

Control Risks

Monitor Risks

Plan Stakeholder Management

Plan Stakeholder Engagement

Control Stakeholder Engagement

Monitor Stakeholder Engagement

 

The function of the Close Procurement process has now been captured within Control Procurements and Close Project or Phase. Research shows that few project managers have the authority to formally and legally close a contract. Project managers are responsible to determine that work is complete, records indexed and archived, and responsibilities transferred appropriately. Thus, they have now included work associated with Close Procurements within the aforementioned processes.

Project Management Plan Components and Project Documents

Please note the following changes to the project management plan components and project documents:

  • The components of the project management plan that are inputs to a process, or that are updated as outputs from a process, are not listed individually in the inputs or outputs. Rather, the project management plan is the input and project management plan updates is the output.
  • Beneath the input/output table, a list of potential project management plan components is identified. However, the components of the project management plan that will be inputs or updated depends on the needs of the project.
  • Project documents are listed as an input and project documents updates is listed as an output, as appropriate. Beneath the input/output table there is a list of potential project  documents that may be inputs, or may be updated as an output. The needs of the project will determine the actual project documents that should be inputs or updated as an output.

 

This is what we know about the upcoming changes yet. There may be additional changes; as a result from the actual exposure draft review for instance.

We will update this article accordingly.


first published @ projectmanagement.plus

Posted on: March 15, 2016 06:35 AM | Permalink | Comments (57)

Jetzt PMP werden mit "PMP myWay" - flexibel und kostengünstig - jetzt anmelden!

Actually this offer is unfortenatly only availble in german language, therefore this posting is also in german and target all german speaking professionals here on pm.com.

An english speaking version may be availbel autumn this year; if so i will let you know:

"PMP myWay" ist eine Kombination unterschiedlichster Lernelemente, mit dem Ziel, die Vorbereitung zum PMP-Examen stressfrei und alltagsbegleitend durchzuführen.
Für Ihren PMP-Erfolg haben wir verschiedene Lernelemente zu einem harmonischen Gesamtkonzert der PMP-Prüfungsvorbereitung arrangiert.
Sie werden betreut durch Ihren Lernprozess geführt und können sich mit vertretbarem Aufwand - auch während ihres Vollzeit-Jobs - auf die PMP-Prüfung vorbereiten!


Hier eine Überischt zu den Highlights/Komponenten (auch einzeln bzw. individull kombiniert buchbar!)

  • - Zwölf Lerneinheiten
  • - Zwei Präsenztage
  • - Elf Webinare
  • - ca. 90 Videos
  • - Lernplattform mit Quizzes, Übungen und Lese-Empfehlungen
  • - mehrere Hundert PMP-Übungsfragen
  • - Zwei Bücher
  • - ein (geschlossenes)Lernforum
  • - PMP- und PMI-Betreuung (wenn gewünscht!)


Unter folgendem Link finden Sie eine ausführliche Beschreibung der einzelnen Komponenten, ein Einführungsvideo, FAQs sowie eine Übersicht zu den buchbaren Paketen:
http://www.das-wuttke-team.com/pmp-myway-MK

Im Silbertarif können Sie einzelne Module flexibel gem. Ihren individuellen Bedürnissen zusammenstellen.

Bitte zögern Sie nicht etwaige Fragen auch gerne direkt hier im Forum zu stellen. Oder schreiben Sie mir gerne eine Nachricht.

Ergreifen Sie jetzt die Gelegenheit, Ihrer Projektmanagement-Karriere einen entscheidenden Schub zu geben; bsuchen Sie uns unter:
http://www.das-wuttke-team.com/pmp-myway-MK

Wir freuen uns auf Sie!

Markus Klein

Posted on: March 02, 2016 09:39 AM | Permalink | Comments (3)

What is the current edition of the PMBoK Guide and when will the new edition be released? - Updated!

http://www.pmchampion.com/blog/wp-content/uploads/2012/10/PMBOK-Combo-Small1-300x207.pngEvery five to seven years, the Project Management Institute (PMI)® performs a “Role Delineation Study (RDS)”. This is basically a big survey among project managers like you and me from around the world with the goal to identify what it is that we do on our projects. As a result of the most recent RDS, PMI now has a pretty accurate picture of the tasks that we project managers perform, as well as the knowledge and skills required for our job.

PMI has used this information to update the PMP Examination Content Outline. This document is the basis for the PMP Exam. And because this document changed, the PMP exam also had to be updated.

The update to the PMP exam was scheduled for 11 January 2016. For information about these changes and what the mean to you in detail, please refer to this article: "The PMP Exam Changes After 11 January 2016. Here’s What This Means For You." 

In the run-up to this date and also after the changes took place a lot of people are asking me: "Is there also a new version of the PMBoK Guide released?" or "When will the new PMBoK Guide reflecting these changes coming?".

Well, short answer is: No! There is no new PMBoK Guide version coming along with those changes! The PMBoK Guide 5th Edition is and will still be valid. So, next question would be: "And when is the next Version of the PMBoK Guide being released?"

Well, according to the history of PMOBK Guide, PMI® would release an updated version of the PMBOK® Guide every 4 to 5 years.

Since the most current PMBOK Guide update was on December 2012, it could have been guessed that PMBOK Guide 6th Edition will be released at around end of 2016 or early 2017.
Meanwhile PMI has published the information that the new PMBoK Guide 6th Edition will be released in the end of 2017 as an online version, while the printed version will be available in the beginning of 2018.

Based on the history PMI will allow current PMP® Certification aspirants to continue taking the PMP Exam based on the current version of the PMBOK Guide for up to half a year. Therefore it is safe to begin your PMP Exam preparation based on PMBOK Guide 5th Edition as of now.

PMI has already started the review of the PMBOK 6th edition draft with volunteers and industry experts and since Monday, 07 March 2016, the PMBoK® Guide—Sixth Edition is open to the public for review and comment.

For further information or if you want to participate in this exposure draft review process (PMI login will be needed) please refer to this page:

http://www.pmi.org/PMBOK-Guide-and-Standards/foundational-standards-exposure-draft-process.aspx


The PMBOK Guide

PMBOK is an acronym for “A Guide to the Project Management Body of Knowledge”. It is the single most important publication by the PMI for PMP Certification aspirants to study and prepare for the PMP Exam.

Most PMP Certification aspirants have the misconception that the PMBOK Guide is the syllabus for the PMP Exam. In fact, the exam syllabus for the PMP Certification is outlined in the PMP Exam Content Outline. While there are many exam topics in the PMP Exam Content Outline covered by the PMBOK Guide, PMI has made it clear that the exam syllabus is “not bound by the PMBOK Guide”.

PMBOK has been considered as a primary source of preparation for all the PMP exam takers and industry veterans to acquire Project Management related knowledge and wisdom. PMBOK also has been a primary source to bring common understanding on the Project Management Lexicon being used by project management professionals across the globe.

PMBOK Guide 1st Edition [1996]

The first ever edition of the PMBOK Guide was first published in 1996 by PMI. PMI saw a need to put together an official document and guide to advance the development of the project management profession. It initiated a project in 1981 to develop the procedures and concepts necessary to support the development of the project management as a profession. In 1983, a special report titled the “Ethics, Standards, and Accreditation Committee Final Report” was published and the guideline for the Project Management Professional Certification was also created (the first ever PMP certification was awarded in 1984). The special report underwent further development and expansion during the subsequent years and in 1987, “The Project Management Body of Knowledge” was published as a standalone document. It was an attempt to document and standardize accepted project management information and practices. Finally after extensive consultation and revision, the PMBOK Guide (A Guide to the Project Management Body of Knowledge) was published  in 1996 to supersede the previous documents. This was known as the PMBOK Guide 1st Edition.

PMBOK Guide 2nd Edition [2000]

It was based on the work in the PMBOK Guide 1st Edition. New materials reflecting the growth of the project management profession were included in the new edition. It aimed to include knowledge and practices that were generally accepted in the field of project management that were useful and valuable to most projects. Errors in the previous edition were corrected.

PMBOK Guide 3rd Edition [2004]

After the publication of the PMBOK Guide 2nd Edition, thousands of recommendations for improvements of the PMBOK Guide were received by the PMI. The PMI formed an editorial committee to review each recommendation and tried to incorporate the suggestions into the new PMBOK Guide as appropriate. One major change to the PMBOK Guide in this edition is to evaluate project management practices based on “generally recognized as good practice on most projects most of the time”. This essentially means that the project management practices included in the PMBOK Guide would be useful to most projects.

PMBOK Guide 4th Edition [2009]

This edition aimed to make contents the PMBOK Guide more consistent and accessible. Clear distinction between the project management plan and project documents was made. The widely recognized “triple constraints” for project management were expanded to six, namely, scope, quality, schedule, budget, resources and risk. New processes were added while obsolete processes were deleted.

PMBOK Guide 5th Edition [2013]

As usual, PMI received quite a lot of comments and recommendations to the PMBOK Guide 4th Edition and the 5th edition represents PMI’s continual efforts to update and upgrade the body of knowledge for the project management profession. The update team of PMI tried very hard to achieve consistency and clarity of the PMBOK Guide by standardizing the terms, processes, inputs and outputs. This edition also attempts to include advancements in the field of project management, in particular, rolling wave planning and adaptive lifecycle, in its contents. 

Posted on: February 11, 2016 10:32 AM | Permalink | Comments (41)
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