Project Management

To hit pay dirt

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Hi to all of you, and welcome to this blog about management, projects, IT, etc. and about life among all of that. I'd like to share my thoughts, knowledges, experiences and to propose them for discussions.

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New Year...new digital workplace trends...AI and robots

New Year...new digital workplace trends...AI and robots

New Year is coming very soon. So…it’s time for taking stocks and for new trends. I think the most important things which has been affected of all people in outgoing year were the artificial intelligence and using robots. A lot of people worry when they see how quickly these things are developing, growing up and see how they could be dangerous for people. 

But for my opinion we have to remember that these thing are only our technologies. Only people can decide how they will use. 

At this point I’d like to mention Antonio Guterres, Secretary General, United Nations, who said, that the main rules in the IT, in the using new technologies are that IT and new technologies must be safety and ethical. He said this in his speech on the Web Summit in Lisbon, November 2018, which called “Nurturing a digital future that is safe and beneficial for all”. I was there, I had listen him and it was really inspiring.

And I completely agree with him. Only if people will use new technologies, including AI and robots, in this way humans will go to next level their development. 

A lot of people feel fear that robots could change the people, but for the now it's not possible. Just look at the example from  China Xinhua News. Their experiment with the robot as a news ancor was fail, because it was not interesting to see the robot, the robot had had a voice and appearance modelled on Zhang Zhao, a real ancor with Xinhua. But a lot of people didn’t like it because there is no emotions, it was some monotonously.  And yesterday I had got the “2019 PMO Predictions: 4 trends for the digital workplace” by changpoint.com.  I see an interesting thing in these trends because they all concern the above problem.

The first trend is “Digital disruption requires new skill set from your people…but remember, they’re only human”. It means higher demand of the soft skills. We can see it now too when people must have not only technical skills, but it’s very important to have the empathy, flexibility, communication skills, emotional intelligence, creativity, the ability to teach other people, etc.   

The second trend is “Digitalization requires an adaptive mindset…and a panoramic view of the landscape”. It means that to have the ability to look at the problem from above, to understand the world processes, to know new technologies, to be flexible for changing the working methods and tools, to think strategically.

The third trend is “Adaptive technology is your friend…and your transformativeally”. It means that we have to enjoy these technologies and find the best using of them in our activities and agile technologies.

The forth trend is “Collaboration…the blending of people skills and digital delivery”. Digital delivery will continue growing up, and it could be very useful in any businesses. 

We can't also deny robot and AI father development and, for my opinion we could find the ways of effectivness collaboration, it will give us a lot of benefits. 

I'd like to propose to listen a talk between Rao Dalio and Garry Kasparov on the Web Summit 2018 “Artificial intelligence is making more and more of our decisions for us. If this capacity limitless or are there some things only human intuition can determine?”

https://youtu.be/KvLsMQPo-Hc

It would be interesting to know your view point. Don't hesitate, leave your comment. Have a nice day and successful stories!

 

Posted on: December 16, 2018 05:38 AM | Permalink | Comments (13)

How to quickly and efficiently align documents

Some of you know how hard could be to fix up with customer (especially in a large company) a lot of documents when they are part of your procurement. 

You have to correct them again and again...to have discuss them with a lot of people, which can have some different opinions about the same things, which can have some different interests. 

But how could you make this process working quickly?

I have developed a habit over the years of working in consulting to do the following things:

  1. To form a working group of experts, decision-makers in the case of a large project we need to establish several working groups.
  2. For each direction must be the person responsible for the direction and possessing powers of decision-making in contentious situations.
  3. Prepare the first edition of documents, and send them to the customer for given feedback.
  4. Give feedback from all of people which take part in the fix up.
  5. Write records of all observations in the table, record the answers to all remarks and add comments, especially if you don't agree with observation.
  6. Change documents and send them again to the customer.
  7. Organize meeting and discuss the documents, try to make the positive decision. 
  8. If the positive decision didn't find on meeting, you have to distinguish controversial aspects with description their solution ways.
  9. All final decisions must be agreed by the management Committee of this project and approved by the responsible for the project from the customer.

This is easily done when you have professionals in the field of project management, project office, and very difficult when they are not.

But some organizations don't follow project management processes, and they don't have project management professionals, techniques. And what can we see?

I was convinced on own experience, doing projects for two different large organizations. In one of them the specialists have been trained in project management according to PMBOK, the other heard nothing about it. In the first case, it was not difficult to organize the work properly and perform it easily. In the second case, it took some time on the organization of work on the project from the customer, as it was necessary to actually teach the ideology of project management and operation, as well as to overcome resistance and reluctance to change work style. But and one, and in another case, in the end, the process of working on documents was reduced to the mentioned steps.

I'll be glad to get your feedback.

Thank you for reading this.

Success to all of you. 

Posted on: November 23, 2017 11:55 PM | Permalink | Comments (13)

Some words on memory about Russian writer

Yesterday, passed away the Russian writer, Daniil Granin (1919-2017), who had written, for my oppinion, the fundamental book in the Russian time management "This strange life".

This book tells us about the Alexander Lubishchev, Soviet scientist. Alexander Lubishchev devoted his life to science, including the study of using time. Alexander Lyubischev had made a monitoring and accounting time during of all his life. It had allowed him to achieve greater productivity of his activities in various fields of philosophy, biology, and entomology.

Thanks to the book of Daniil Granin method of using time-keeping has been widespread, and nowadays many of the developing and implementing time management systems use it as their basis.

My personal experience of how to improve the own efficiency with timing, I had described in my blog (https://www.projectmanagement.com/blog-post/24731/-Its-a-magic-time---).

The rules of timekeeping in the company will help you to evaluate the work activities. It will also increase productivity, as well as the possibility of introducing an incentives and rewards system.

However, you should be careful with using these tools because people usually do not like when they don’t feel free.  That is why the most effective will be the introduction of timing as a work culture, and as a means for all employees to benefit from it.

If anyone had not read this book, I highly recommend to read.

https://www.litmir.me/br/?b=226757&p=1

If you need a translation, write about it in comments, I could post book here in parts.

Posted on: July 05, 2017 10:32 AM | Permalink | Comments (8)
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