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Topics: Government, PMI Standards, PMO
How do you set up a plan with vague information
Anonymous
Hello all,

Currently I need to build a "standard plan template" for each possible initiative that comes to our PMO office. This is a little confusing for me because how would I be able to create a plan for a project when I dont know the possible activities involved?
We are expected to build it based on phases and a deadline for each phase, but this is troubling me because there are so many factors that could be involved and I am finding this difficult at the moment
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Network:48



I would say create the plan based on past experiences and leave certain areas easy to customize to what is fitting at the time of actually planning?

Or maybe find some common activities that are often in these projects and list those. Hard to make anything standard unless projects repeat themselves as everything is specifically tailored.

I would start by thinking of common aspects, what activities would future projects share and leave room to build from that point.

I'm new to this, but that's what I might start to consider.
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1 reply by anonymous
Jun 07, 2018 4:55 PM
anonymous
...
Thanks, but the problem is the fact that the deadlines or milestones may change due to added activities
Anonymous
Jun 07, 2018 4:48 PM
Replying to Michael Brian
...
I would say create the plan based on past experiences and leave certain areas easy to customize to what is fitting at the time of actually planning?

Or maybe find some common activities that are often in these projects and list those. Hard to make anything standard unless projects repeat themselves as everything is specifically tailored.

I would start by thinking of common aspects, what activities would future projects share and leave room to build from that point.

I'm new to this, but that's what I might start to consider.
Thanks, but the problem is the fact that the deadlines or milestones may change due to added activities
...
1 reply by Michael Brian
Jun 07, 2018 5:01 PM
Michael Brian
...
Can any of those activities be performed with an agile approach (maybe certain tasks for deliverables can be treated as a sprint) to help the constraints of scheduling?

Or maybe create a backlog and focus on what's high priority within those milestones as it adheres to the scope and objectives.

If you have time to do so, I would dig for more information and see if you can gain more details on how to create this template compared to your concerns.
Network:48



Jun 07, 2018 4:55 PM
Replying to anonymous
...
Thanks, but the problem is the fact that the deadlines or milestones may change due to added activities
Can any of those activities be performed with an agile approach (maybe certain tasks for deliverables can be treated as a sprint) to help the constraints of scheduling?

Or maybe create a backlog and focus on what's high priority within those milestones as it adheres to the scope and objectives.

If you have time to do so, I would dig for more information and see if you can gain more details on how to create this template compared to your concerns.
...
1 reply by anonymous
Jun 07, 2018 5:03 PM
anonymous
...
Thanks, thats actually really good.
Anonymous
Jun 07, 2018 5:01 PM
Replying to Michael Brian
...
Can any of those activities be performed with an agile approach (maybe certain tasks for deliverables can be treated as a sprint) to help the constraints of scheduling?

Or maybe create a backlog and focus on what's high priority within those milestones as it adheres to the scope and objectives.

If you have time to do so, I would dig for more information and see if you can gain more details on how to create this template compared to your concerns.
Thanks, thats actually really good.
Network:48



No problem!
Network:7002



I prefer the hybrid model in this case, start with existing clear information and then build from that as you go incrementally.
Network:1985



I'd recommend creating a 'standard' that simply provides guidance on the 'suggested' organization of the organizational's schedules. Some projects certainly will have more, some less. But the structure is what can provide the scalable core for the organization. And maybe there could be multiple if there are distinct and consistent project types.
Network:35



I'm with Kevin, very often the beginning and end phases can be planned in waterfall fashion as there are likely to be standardised startup and initialisation as well as closure processes. The middle phases can follow a more agile path with iterations or modular elements.

My advice would be to go top-down and focus on standard inputs/outputs at a phase-level. You may need to develop a number of templates, or building blocks in order to include detail more relevant for each project type.

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