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Topics: Consulting, IT Project Management, PMI Standards
One or Many Projects for one global project?
Network:38



Hello Team,

I hope everyone is doing well. I have a global project to manage where there are over 200+ sites around the globe.
The work / tasks that are going to be performed at each site will be "almost the same. So, even though I have done this type of projects before and I know how to proceeed, I would like to get others opinion when creating the project of this size.

Would you create a charter for every site? or one single charter for the entire project?
Would you create detailed tasks for every site (For example one project plan for each site) or would you create one large project (project plan) that will include all sites?

Thank you all in advance. Have a wonderful Day.
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Network:1654



I am working in the same enviroronments too. What I do is one project charter with the references to each site.The same for other deliverables like stakeholder analysis or requirements document When I recorded risk and issues I use a way to name it to identify the site it belongs to.
Network:38



Sergio,

I hope all is well, by the way thank you very much for your time. Indeed the course of action that you have described makes a lot of sense and it was my first choice. But what do you to simplify the project communication (status, updates, risks) for the overrall project sponsors. Another words all of these sites will have its own stakeholders, and projects sponsors but at the top we will have the main project sponsors and stakeholders who ultimately are in charge of the global project.

Also wanted to ask you Sergio. What is your favorite project management tool? Thanks again!
...
1 reply by Sergio Luis Conte
Sep 17, 2018 5:17 AM
Sergio Luis Conte
...
You are welcome. Regarding tools, my favorite tool is the tool that supports the project/program/portfolio management process we have in place. Todfay we are using a tool named PPM which was created by HP but we are still using MS Word, MS Project, Sharepoint, etc. About communication we have an integrate dashboard to manage all related to communication. To work with the project team I have weekly conference calls (one conference call with each site) no more than 15 minutes and we use Skype for Business to stay connected just in case something urgent. We have a schema to manage communication with all stakeholders and the frecuency depends on the position inside the project team and our stakeholder analysis. Stakeholder Analysis is the key tool for us.
Network:1654



Sep 17, 2018 5:09 AM
Replying to Cesar Fiestas
...
Sergio,

I hope all is well, by the way thank you very much for your time. Indeed the course of action that you have described makes a lot of sense and it was my first choice. But what do you to simplify the project communication (status, updates, risks) for the overrall project sponsors. Another words all of these sites will have its own stakeholders, and projects sponsors but at the top we will have the main project sponsors and stakeholders who ultimately are in charge of the global project.

Also wanted to ask you Sergio. What is your favorite project management tool? Thanks again!
You are welcome. Regarding tools, my favorite tool is the tool that supports the project/program/portfolio management process we have in place. Todfay we are using a tool named PPM which was created by HP but we are still using MS Word, MS Project, Sharepoint, etc. About communication we have an integrate dashboard to manage all related to communication. To work with the project team I have weekly conference calls (one conference call with each site) no more than 15 minutes and we use Skype for Business to stay connected just in case something urgent. We have a schema to manage communication with all stakeholders and the frecuency depends on the position inside the project team and our stakeholder analysis. Stakeholder Analysis is the key tool for us.
Network:2007



Great feedback from Sergio. Find a capability that can be used as a central hub of information - a single source of truth. For example, you can use MS Project with SharePoint to share project status, dashboard, communication, etc. If you go with O365 and Project Online, you have a seamless integration of SharePoint, Office, Chat, etc.

With all of this in place, all stakeholders simply require a URL to see status - at any time - instead of managing disparate information duplicated across individuals laptops.
...
1 reply by Cesar Fiestas
Sep 17, 2018 6:42 AM
Cesar Fiestas
...
Andrew,

I hope all is well Sir, quick question how do you like O365?, I think O365 this will work well for internal users (intrasite/intracorp), where sharepoint is reachable but when you have external sources that perhaps are resources then how do they access the project status and so forth from the outside world with O365? Thanks!
Network:38



Sergio. First time I heard about PPM, i have seen and used before projectmanager.com and smartsheet.com but never heard of PPM, is this an on premises tool or a cloud tool?...Quick question Sergio when you are doing a mini charter session or when you are creating the mini-charter do you ask the stakeholders, project sponsors and so on, how they want the communication to flow? like via email, or perhaps by setting up a weekly status meeting?..thanks again for your time.
...
1 reply by Sergio Luis Conte
Sep 17, 2018 7:00 AM
Sergio Luis Conte
...
We have defined what is part of our governance model relating to communication. While it depends on the initiative our model is (the standard): 1-Steering Commitee: quartely. 2-Extended Team: monthly 3-Project Team: bi-weekly. Those are the schema of conference call meetings. No matter that, I perform weekly conferences with the project team using the Scrum dayli meeting schema. The intention is to understand anything they need from me to facilitate their project work. I send a bi-weekly/weekly email with the dashboard to stakeholders. Our projects involves lot of people including external and internal.
Network:38



Sep 17, 2018 6:29 AM
Replying to Andrew Craig
...
Great feedback from Sergio. Find a capability that can be used as a central hub of information - a single source of truth. For example, you can use MS Project with SharePoint to share project status, dashboard, communication, etc. If you go with O365 and Project Online, you have a seamless integration of SharePoint, Office, Chat, etc.

With all of this in place, all stakeholders simply require a URL to see status - at any time - instead of managing disparate information duplicated across individuals laptops.
Andrew,

I hope all is well Sir, quick question how do you like O365?, I think O365 this will work well for internal users (intrasite/intracorp), where sharepoint is reachable but when you have external sources that perhaps are resources then how do they access the project status and so forth from the outside world with O365? Thanks!
...
1 reply by Andrew Craig
Sep 18, 2018 6:11 AM
Andrew Craig
...
The O365 ecosystem is great! The IT department can configure externally accessible sites when needed. Additionally, the connection b/t the applications for sharing and working on content across distributed teams is extremely helpful to reduce the sending of documents across email and multiple concurrent versions.
Network:1654



Sep 17, 2018 6:38 AM
Replying to Cesar Fiestas
...
Sergio. First time I heard about PPM, i have seen and used before projectmanager.com and smartsheet.com but never heard of PPM, is this an on premises tool or a cloud tool?...Quick question Sergio when you are doing a mini charter session or when you are creating the mini-charter do you ask the stakeholders, project sponsors and so on, how they want the communication to flow? like via email, or perhaps by setting up a weekly status meeting?..thanks again for your time.
We have defined what is part of our governance model relating to communication. While it depends on the initiative our model is (the standard): 1-Steering Commitee: quartely. 2-Extended Team: monthly 3-Project Team: bi-weekly. Those are the schema of conference call meetings. No matter that, I perform weekly conferences with the project team using the Scrum dayli meeting schema. The intention is to understand anything they need from me to facilitate their project work. I send a bi-weekly/weekly email with the dashboard to stakeholders. Our projects involves lot of people including external and internal.
Network:38



Gent's.

I would like to thank you both for your time today. It was an interesting discussion indeed..I certainly hope you both have a wonderful day today.

-Cesar
Network:1057



Cesar -

A project like this gives you a great opportunity to shift from project-centric delivery to process-centric if the site work will be done sequentially. You will also want to leverage a pull model for sharing project information, but make sure you educate your stakeholders on how to get the info they want and coach your delivery team(s) on the importance of keeping project information accurate and current.

Kiron

Kiron
...
1 reply by Cesar Fiestas
Sep 17, 2018 11:26 AM
Cesar Fiestas
...
Indeed Kiron...on a project like this size, creating and following processes becomes critical. As I will have multiple sites done at the same time accross the world. By the way this is project where we need to conduct wireless site surveys and to deploy the access points all of these to ensure Wi-Fi capacity, coverage and performance for a major Medical Technology Company.
Network:100787



Cesar,

The feedback from our colleagues is great but did you ever think about managing all those projects as a program ? This might help you better manage your resources, schedule, priorities snd so on.

Just a thought.
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