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Topics: Consulting, IT Project Management, Using PMI Standards
One or Many Projects for one global project?
Network:279



Hello Team,

I hope everyone is doing well. I have a global project to manage where there are over 200+ sites around the globe.
The work / tasks that are going to be performed at each site will be "almost the same. So, even though I have done this type of projects before and I know how to proceeed, I would like to get others opinion when creating the project of this size.

Would you create a charter for every site? or one single charter for the entire project?
Would you create detailed tasks for every site (For example one project plan for each site) or would you create one large project (project plan) that will include all sites?

Thank you all in advance. Have a wonderful Day.
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Network:3006



I have nothing to add to this conversation, but just wanted to say it is a very interesting thread with good information on approaching such a large, diverse project.
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1 reply by Cesar Fiestas
Sep 18, 2018 6:28 AM
Cesar Fiestas
...
Indeed Dinah, its a pretty interesting project, hence I needed to ask all of you for your thoughts on it....it is a project with a lot of unknowns and certainly with a lot moving pieces.

-Cesar
Network:279



Sep 17, 2018 9:08 AM
Replying to Kiron Bondale
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Cesar -

A project like this gives you a great opportunity to shift from project-centric delivery to process-centric if the site work will be done sequentially. You will also want to leverage a pull model for sharing project information, but make sure you educate your stakeholders on how to get the info they want and coach your delivery team(s) on the importance of keeping project information accurate and current.

Kiron

Kiron
Indeed Kiron...on a project like this size, creating and following processes becomes critical. As I will have multiple sites done at the same time accross the world. By the way this is project where we need to conduct wireless site surveys and to deploy the access points all of these to ensure Wi-Fi capacity, coverage and performance for a major Medical Technology Company.
Network:125



Cesar,

It is good that you have experiences for such kind of project.
It seems for me that the project team will be at your side and it is better to be ONE project.(but you can do it as multi related projects=program as Rami explained ).

It is better to review again and again the "Culture Inelegance organizer" matrices, because you have mentioned that 200+ sites.

BR,
Mansour
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1 reply by Cesar Fiestas
Sep 18, 2018 6:34 AM
Cesar Fiestas
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Mansour,

Well, the only downside I personally think of treating this project as one, it would be the amount of tasks, risks, issues combined into a one huge project project plan.

I think that with a good calendar i could handle all of this projects...because the tasks if you think about it are the same for all..the differences are, time zones, culture, processes, and local to the site stakeholders expectations. I think aside from these things, all of the projects are the same.
Network:16120



I would go with a program since each project and location will have differentiators, yet all leverage from a global pool of human resources.
Network:279



Rami,

You have a good point, this could be an option indeed. This could be something that can be explored. I am actually spending this week trying to analyze the possible risks, this will give me a good idea of where I am.

Since this is global project there are a lot "in country/per country" processes / cultures that could affect timing. As you know expectations can and will vary from country to country.

For example one thing is doing a project in Hong Kong than doing a project in Brazil or Peru, and the same goes for doing a project in the states than doing a project in israel.

Customs, culture, delivery dates, contracts with local vendors...etc could and will affect my strategy and planning...I am not worry much about my resources since i know whom am I working with..but rather the possible unknowns in other countries, luckily i have been in over 50 countries so, i know how things are doing in certain countries but not all of them.

Indeed Great feedback Gents
Network:2414



Sep 17, 2018 6:42 AM
Replying to Cesar Fiestas
...
Andrew,

I hope all is well Sir, quick question how do you like O365?, I think O365 this will work well for internal users (intrasite/intracorp), where sharepoint is reachable but when you have external sources that perhaps are resources then how do they access the project status and so forth from the outside world with O365? Thanks!
The O365 ecosystem is great! The IT department can configure externally accessible sites when needed. Additionally, the connection b/t the applications for sharing and working on content across distributed teams is extremely helpful to reduce the sending of documents across email and multiple concurrent versions.
Network:211



Lots of great answers. I would add that whether it's organized as a program of many projects or a large project with many sites is mostly an academic question.

The more similar each site's deliverables (regardless of the differences in the work/tasks involved from site to site), the more I would lean toward making it one large project. However, I don't think it would do any harm to structure it as a program either.

The areas I would be concerned about are making sure that standards, practices, and lessons learned are shared well between sites, and that communication is simplified and standardized as much as possible (such as using a single, pull-communication method as others have described).
Network:279



Sep 17, 2018 11:21 AM
Replying to Dinah Young
...
I have nothing to add to this conversation, but just wanted to say it is a very interesting thread with good information on approaching such a large, diverse project.
Indeed Dinah, its a pretty interesting project, hence I needed to ask all of you for your thoughts on it....it is a project with a lot of unknowns and certainly with a lot moving pieces.

-Cesar
Network:279



Sep 17, 2018 12:08 PM
Replying to MANSOUR THABET ALQUBATY
...
Cesar,

It is good that you have experiences for such kind of project.
It seems for me that the project team will be at your side and it is better to be ONE project.(but you can do it as multi related projects=program as Rami explained ).

It is better to review again and again the "Culture Inelegance organizer" matrices, because you have mentioned that 200+ sites.

BR,
Mansour
Mansour,

Well, the only downside I personally think of treating this project as one, it would be the amount of tasks, risks, issues combined into a one huge project project plan.

I think that with a good calendar i could handle all of this projects...because the tasks if you think about it are the same for all..the differences are, time zones, culture, processes, and local to the site stakeholders expectations. I think aside from these things, all of the projects are the same.
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