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Topics: IT Project Management, PMI Standards, Portfolio Management
The perfect project dashboard
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Hello Team,

If you were to have an option to design a perfect dashboard for your project, a dashboard where you can quickly see what matters to you.....what would this dashboard include?
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Specific criteria are garnered from your stakeholders. That said, information-at-a-glance. Enough to provide insight, with more detailed information either on a second page or at your ready for questions.

The right information, for the right person, at the right time, in the right context.
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Andy,

So your ideal dashboard would be a place where you can build your own dashboard at a glance based on a project specific.

Question Andrew, what type of stakeholder information would you gather and how would this information would translate into a dashboard.

For example when i think about a dashboard I think about
Resource Allocation
Budget
Task Tracking
Perhaps the health of the project...etc.
...
1 reply by Andrew Craig
Sep 18, 2018 7:55 AM
Andrew Craig
...
We use EVM with threshold based health indicators. We also share burdown, milestone tracking, and story completion percentage.
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Hi,
ideal dashboard would have
Scope, Schedule, Cost status
Resource tracking
Tasks status
Issues status
Risks status
Quality tracking
Procurement tracking
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Cesar -

Given that different stakeholders will need different types and level of details of information, a pull-based dashboard build capability might be best. As far as identifying all the data elements required, this is a classic business analysis exercise - elicit the requirements and use prototypes or mockups to help narrow down to a final set.

It's also important to ensure that the data elements requested can be realistically captured - accurately and completely.

Kiron
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I agree with Kiron.

There is no perfect dashboard for all. It depends. In our organization, the Scrum Board and the Burndown Chart are enough to view the progress and the status of the Agile projects.
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Sep 18, 2018 6:25 AM
Replying to Cesar Fiestas
...
Andy,

So your ideal dashboard would be a place where you can build your own dashboard at a glance based on a project specific.

Question Andrew, what type of stakeholder information would you gather and how would this information would translate into a dashboard.

For example when i think about a dashboard I think about
Resource Allocation
Budget
Task Tracking
Perhaps the health of the project...etc.
We use EVM with threshold based health indicators. We also share burdown, milestone tracking, and story completion percentage.
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Agree, there are many options to show information in a dashboard. Even saw a dashboard using TMI - team morale index - as key progress indicator, in a situation with many contractors you might look at contract performance.
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Or in Critical Chain managed projects, you will look primarily at the buffers and resources. Seldom saw somebody look at the benefits though (once a sponsor had such a dashboard, but not involving the PM).
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Lots of info requires to be displayed so I am in favor of introducing an electronic dashboard that includes what our colleagues mentioned above.
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See “Determining IT Project Health” in Articles and Whitepapers: Trustworthy assessments of project health are necessary. This article advocates an approach using proactive, objective and metrics-based project health indicators and communication of assessment outcomes by simple executive-level and project management-level dashboards.
And “Key Performance Indicator Template”: While numerous key performance indicators (KPIs) typically influence IT projects generally, the benefit of tracking all of them may be outweighed by the cost to do so. Therefore, each project must carefully select and manage those KPIs most relevant to its specific situation. This sample template can be used to define KPIs; also included is a table with examples of possible KPIs for each of the previously defined project-critical success factors (PCSFs) and a metric (measure and dimension) for each KPI. Use in conjunction with the article Determining IT Project Health.
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