November 5, 2020, 8:30 a.m. to 6 p.m. EDT | November 6, 2020 – February 7, 2021, On-Demand | Online Conference
Please login or join to subscribe to this thread
A PMIS is a tool/technique in the PMBOK framework whereas an EEF or OPA is usually an input. The information within a PMIS could be considered an OPA if it is used as an input. Also, remember that a PMIS does not automatically imply a computer application - it could be a filing cabinet with a bunch of file folders in it...
Yes, agree with Kiron. The PMIS is more of a 'capture mechanism'.
Thanks for your reply
PMBOK says EEFS INTERNAL include information technology software
and OPA includes knowledge repositories. I think knowledge repositories may equal to PMIS.
If you have to choose EEFS factor in some examples that have PMIS.
What would you choose PMIS?
I agree with Kiron. PMIS is a tool/technique in the Direct and Manage Project Work process according to the PMBOK v6 and an EEF in the Monitor and Control Project Work process.
PMBoK 22.214.171.124 states that the PMIS provides access to IT SW tools..., so I think it relates to computer applications nowadays.
2.2.1 says that internal EEFs include IT SW, so it safe to say PMIS is an internal EEF, if the IT SW is not under control of the project.
There are projects that have full control over setting up their PMIS and IT SW, for them it would not be a EEF.
Many tools&techniques could also be OPAs or EEFs, if they are defined as policies or set as company standard, e.g. how to use EVM, how to structure meetings etc..
Unfortunately the word system is used most of the times as a synonim of software system while is not the same. Inside the PMBOK that situation happen. So, in the context of PMBOK, PMIS is something that belongs to the application layer inside the enterprise architecture.
126.96.36.199 PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS)
The PMIS provides access to information technology (IT) software tools, such as scheduling software tools, work
authorization systems, configuration management systems, information collection and distribution systems, as well as
interfaces to other online automated systems such as corporate knowledge base repositories. Automated gathering and
reporting on key performance indicators (KPI) can be part of this system.
As Sergio points out, the term system is often misunderstood. It is really any group of items, whether electronic, mechanical, human, etc. that when organized together provide capabilities beyond what they can achieve separately.
OPAs can include many things like servers, paper libraries, policies, and procedures. If they do not interact, they are not part of the same system. Combining them together can create a system from the individual assets.
The system also includes the wiring or internet that allows them to communicate, the people reading a reference book and entering data, the management of all the information, and other items necessary for a system. You would not consider the connections between servers an OPA but they become part of the PMIS because it is required combine the data for a defined purpose.
Thanks for your advice!
As I am preparing for PMP certification, I have faced some confused problems.
I found PMIS is one of EEFs in PMBOK v6 109P.
It says as below.
188.8.131.52 ENTERPRISE ENVIRONMENTAL FACTORS
The enterprise environmental factors that can influence the Monitor and Control Project Work process include but are not limited to:
- Project management information systems such as scheduling, cost, resourcing tools, performance indicators, databases, project records, and financials;
- Infrastructure (e.g., existing facilities and equipment, organization ?s telecommunications channels);
- Stakeholders’ expectations and risk thresholds; and
- Government or industry standards (e.g., regulatory agency regulations, product standards, quality standards, and workmanship standards).
Youngho - You are not alone my friend. I took the PMP exam after many years as a PM and found some sections confusing. You have found one where things can overlap. See if this helps:
A PMIS may or may not be an environmental factor. My enterprise has multiple PMIS depending on where I work in the enterprise. A requirement to use a specific one, or the option to choose one is an EEF that will influence how I may execute a project. An OPA can be a process such as how to use a tool. A requirement to follow that process would be an EEF.
A single tool or process is generally an asset or OPA. Combining multiple assets together to gather data and how to turn it into useful information for guiding a project is where it become a PMIS. External influences on the project which guide the planning and execution are EEFs.
There are many such examples of overlap such as how customer requirements are EEFs. I can put them together in a database and it becomes an OPA. The database and how I manage the requirements from beginning to end fits into a PMIS
I am very impressed. My 2019 will be happier thanks to you.
Thanks for your sincere advice and keep it in my mind!
Happy new year!
Please login or join to reply