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Project team
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A PM has been provided with a team and the PM came to know that the team members are under qualified and lack required competencies. What would the PM do (he has no authority to pick his team members)?
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Network:1894



Mohamed,
this is a common issue and there should be many stories out there what PMs did in that situation, under the specific circumstances. Here is one of my stories:
1. I documented and escalated this issue to the sponsor and steering committee (they were neglecting, but it was useful as a CYA notice later for me)
2. I tried to develop a team with them anyhow, with focus on building trust, identifying skill gaps, developing plans to close these, understand the strengths of every member - before starting the project -
3. make sure you all understand that you are in the same boat (a human team can reach so much if they are under pressure but work together) - excert servant leadership
4. Look at your stakeholder list, who can help you with that issue? HR? Line managers?
Network:1319



Mohamed -

With regards to Thomas's point #1, it is important to position the issue (assuming the team members are truly unqualified) in terms of the impacts on what key stakeholders such as a sponsor or the functional manager for the team members is most concerned with.

Kiron
Network:157



In addition to what both Thomas and Kiron pointed out, if you are going to ask for help, you need to be clear what help you require. Whether you are requesting training, or outside experts, you need to have it clearly documented what competencies are needed.
Network:728



Similar with what's been said above:
1. Do the work decomposition (WBS) to clearly identify the activities that need to be done
2. Define ideal resources (capabilities and availability) needed to deliver each activity
3. Map available resources against the ideal ones to clearly and objectively identify gaps
4. Identify methods to resolve the gaps (training, mentoring, new resources etc.)
5. Asses impacts if gaps are not resolved
6. Present the needs, gaps, solutions and impacts to the Sponsor to obtain approval to implement the solutions you identified
7. If you don't get approval to fix the gaps log it as a risk with all the supporting information

Hope it helps!
Network:1752



You never has a team. You always has a group or people that you have to convert into a team. Second, if you as project manager accept the situation then you are accountable for providing team the skills needed to perform their assigned activities in the project.
Network:506



If the team members are under qualified and lack required competencies, document this and include Training as a budget and scope item in your Business Proposal/Project Management Plan.

But you need to do some work before knowing what your training budget is going to be.

For this,

Perform a gap assessment between the desired skills and the current skills of your team members and provide a recommendation on the required training.

determine if it is the technical or project management skills that they are lacking?

If training is deemed insufficient , present options on how you can procure such skills from the market.

As an example, If my project requires Java skills and my team member does not know Java, I need to analyse

How much will it cost me to hire a Java Programmer from the market?
How long will it take the programmer to complete the scope of work on my project?
How much will it cost knowing that I can only get a Rough Estimate at this early stage on my project?

At the same time, if your sponsor insists that i have to use the in-house staff, I will need to
Send my in-house resource for Java training so calculate the training cost
Schedule a hand-over from the developer.

I can also present the pros and cons of out-sourcing the entire development and support effort for the project.

I would definitely highlight the lack of experience /and or training as a critical risk on the project that will affect the project schedule and cost.
...
1 reply by Adrian Carlogea
Jan 10, 2019 4:13 PM
Adrian Carlogea
...
I think a Java course would be useless in this case. If those that are supposed to take the course don't know how to program in other languages then the course would not make them developers capable of delivering a software developing project in a reasonable amount of time.

If the team members do know how to program in other languages, even better in languages similar to Java, then they don't need any course as they can learn as they work. Of course such developers would not be, at least at the beginning, as efficient as experienced Java programmers but they would be able to do the job in a reasonable amount of time.

In conclusion, the decision to train the team members in order to complete the project work must be very well thought at as in some cases the courses are completely useless. They other can't traine the team members in a timely manner or the team members can do without the courses even if they lack the required experience.
Network:91



Jan 09, 2019 9:45 PM
Replying to Deepesh Rammoorthy, PMP®AgilePM®
...
If the team members are under qualified and lack required competencies, document this and include Training as a budget and scope item in your Business Proposal/Project Management Plan.

But you need to do some work before knowing what your training budget is going to be.

For this,

Perform a gap assessment between the desired skills and the current skills of your team members and provide a recommendation on the required training.

determine if it is the technical or project management skills that they are lacking?

If training is deemed insufficient , present options on how you can procure such skills from the market.

As an example, If my project requires Java skills and my team member does not know Java, I need to analyse

How much will it cost me to hire a Java Programmer from the market?
How long will it take the programmer to complete the scope of work on my project?
How much will it cost knowing that I can only get a Rough Estimate at this early stage on my project?

At the same time, if your sponsor insists that i have to use the in-house staff, I will need to
Send my in-house resource for Java training so calculate the training cost
Schedule a hand-over from the developer.

I can also present the pros and cons of out-sourcing the entire development and support effort for the project.

I would definitely highlight the lack of experience /and or training as a critical risk on the project that will affect the project schedule and cost.
I think a Java course would be useless in this case. If those that are supposed to take the course don't know how to program in other languages then the course would not make them developers capable of delivering a software developing project in a reasonable amount of time.

If the team members do know how to program in other languages, even better in languages similar to Java, then they don't need any course as they can learn as they work. Of course such developers would not be, at least at the beginning, as efficient as experienced Java programmers but they would be able to do the job in a reasonable amount of time.

In conclusion, the decision to train the team members in order to complete the project work must be very well thought at as in some cases the courses are completely useless. They other can't traine the team members in a timely manner or the team members can do without the courses even if they lack the required experience.

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