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Topics: Innovation
Which digital tools are you using in your projects?
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I am wondering about tools for project managers beyond those used for ages (like Excel, MSProject, ...) - do you use tools facilitating state-of-the-art technologies that are washed up by the digitalization wave?
Which tools do really simplify the live of a project manager?
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I use a combination of Confluence, JIRA, Slack or SharePoint, JIRA, TFS, MS Teams across various projects. Skype, OneDrive, MS Excel are staples that bridge both.
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Too many and unlinked tools. Get frustrated! I have the same question and want to know any stuff that can help us.
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I use a lot of tools that are proprietary but are purpose built to do a lot of things like collect schedule metrics, create a simple plan with a dashboard, etc. along with some large scale licensed programs for things like very big schedules. Some of my favorites are simple things like Visio to lay out my thoughts, and plug ins or macros that automate specific functions I do over and over. Most of the bleeding edge technology seems more on the design than the PM side.

Where I think few places are at but all want to get is exactly as Nguyen pointed out: Linking the tools. That's a lot harder than most people think but it's at the very core of both the benefit, and the challenge of digital transformation.
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Thank you for the comments. You are touching my inner wish behind my questions: some integrated tool that takes away the tedious (often copy-and-paste) work and let project managers focus on the valuable stuff.

Maybe you or someone else reading this - is interested to share ideas about the ideal tool?
I wished to have a tool where BA can type in requirements, an architect can add design, the developer can see its tasks and ... while the PM can focus on time planning, assignment, EVA, risk ...
Maybe there is already sth. available?
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1 reply by Nguyen Khai
Jan 30, 2019 8:55 PM
Nguyen Khai
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Have a look at https://jazz.net. I think for software development, IBM has a big solution to address a whole process as you mentioned.
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Jan 30, 2019 7:23 PM
Replying to Mirko Blüming
...
Thank you for the comments. You are touching my inner wish behind my questions: some integrated tool that takes away the tedious (often copy-and-paste) work and let project managers focus on the valuable stuff.

Maybe you or someone else reading this - is interested to share ideas about the ideal tool?
I wished to have a tool where BA can type in requirements, an architect can add design, the developer can see its tasks and ... while the PM can focus on time planning, assignment, EVA, risk ...
Maybe there is already sth. available?
Have a look at https://jazz.net. I think for software development, IBM has a big solution to address a whole process as you mentioned.
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H Mirko, you might find some of the info in this thread useful. However, that said, this was looking at the more tactical tools arther than a strategic all in one solution which would be just as desirable.

https://www.projectmanagement.com/discussi...t=asc&pageNum=1
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I wished to have a tool where BA can type in requirements, an architect can add design, the developer can see its tasks and ... while the PM can focus on time planning, assignment, EVA, risk ...
Maybe there is already sth. available?
_________________

That is called model based systems engineering. It's the focus of digital transformation at a number of companies. I know Dassault is working on suites of tools for this, but one size fits all solutions to cover the universe of possible applications don't exist. Point designed solutions link information from one digital system to others adding layers of linked data for different views.
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Lots of tools available in different configs - loosly hobbled together, loosly coupled, tightly coupled. I guess you're looking for more of the latter - a tool (or tool set) that tightly integrates the work planning and the work products. Maybe with good traceability amongst all the pieces. Maybe also including test plans, operational plans, product management, to name a few others.

Many of the tools to-date have been created for discrete purposes - planning and execution, managing requirements, etc. Quite understandable as the discrete problems are more obvious in the early days; integrated functions, though obvious at this time, become essential after resolving the initial problems. It's iteration/agile in action.

So going forward, what would a well integrated tool (or tool set) look like? What characteristics would it have?

Some that come to mind:

1. As noted in the posts above, ability to store, track, and link into project work products - internally created work products as well as deliverables.

2. As noted above, ability to identify, plan, and track work activities, assign work, team can see assigned work, perhaps integration with timecontrol/timereporting systems, ability to support backlogs, etc. Ideally, an ability to track all levels of work - large multi day tasks as well as small hourly tasks.

3. Integration with an org's resource mgt systems.

4. Integration with other project timelines, resources, dependencies, deliverables.

5. Integration with an Org's standard processes, procedures, templates, etc.

6. Organization-oriented reporting and metrics

7. Ability to manage risks, issues, communications, etc., etc.

I've gone off on a tangent and not answered your question, I know. But fleshing out what you're looking for will help you find it.
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1 reply by Mirko Blüming
Jan 31, 2019 5:29 PM
Mirko Blüming
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Thank you for sharing - seems like a common dream.
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The one stop shopping center for project information is a bit of a holy grail. While there are tier 1 solutions which can do this, the cost & effort to make them fit well is usually prohibitive. In general, if the team has a work management solution (e.g. Trello, JIRA, a whiteboard), an environment for collaborative creation of content (e.g. Confluence) and the ability to have a persistent group chat on different topics (e.g. Slack), that's usually meeting their needs. Everything else is needed to satisfy governance, finance or other control partners.

Kiron
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1 reply by Keith Novak
Jan 31, 2019 4:16 PM
Keith Novak
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It may be the holy grail, but it's exactly what multiple companies are working on. Admittedly, the scale that they are being developed for is geared more towards the massive enterprise level. I think the reason why so many digital transformation efforts fail is that most companies don't really have a good idea of what they're trying to do and why before they launch an effort based on some buzzwords an executive heard and thought sounded like a great idea.
Network:336



Jan 31, 2019 3:23 PM
Replying to Kiron Bondale
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The one stop shopping center for project information is a bit of a holy grail. While there are tier 1 solutions which can do this, the cost & effort to make them fit well is usually prohibitive. In general, if the team has a work management solution (e.g. Trello, JIRA, a whiteboard), an environment for collaborative creation of content (e.g. Confluence) and the ability to have a persistent group chat on different topics (e.g. Slack), that's usually meeting their needs. Everything else is needed to satisfy governance, finance or other control partners.

Kiron
It may be the holy grail, but it's exactly what multiple companies are working on. Admittedly, the scale that they are being developed for is geared more towards the massive enterprise level. I think the reason why so many digital transformation efforts fail is that most companies don't really have a good idea of what they're trying to do and why before they launch an effort based on some buzzwords an executive heard and thought sounded like a great idea.
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