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Moving the elephant project? suggestions?
Network:830



I have been in some large and difficult projects that challenge myself. somethimes I feel I cannot doit and feel really disapointed about the profession. It happens when you see the project at the same point, the vendor is having a lot of troubles with quality, but still is promising that the project is not going to move the date!! and the team is feeling that you as a project manager are not doing nothing to change the situation. have you felt as an elephant that you cannot move? any resilence tips?
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Network:1241



We all been there! Take a deep breath!

In PMI terms you need to revisit the RACI chart for the project and Power vs Interest Matrix of your Stakeholders.

Let me give you a tip that always gave me better results

1. 80/20 rule - List down your top 3 or may be 5 things that is making the project skip the deadlines
2. Do a detailed root cause analysis for the top 3 or 5 items and chart out your results.

With your findings can you be able to handle this situation ? if the answer is No, then don’t hesitate to reach out for Peer help.

As a project manager we are responsible and accountable for Project success. With that interest in mind, reaching out for help when we need it will definitely make us a better project manager than heavy lifting with out desired results.

I hope this helps.
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1 reply by Dora Mejia
Jun 04, 2019 2:00 PM
Dora Mejia
...
thanks.
Network:185



Go ahead and post some specific challenges. We may be able to provide some useful suggestions.
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2 replies by Dora Mejia and Eric Isom
Jun 04, 2019 2:02 PM
Dora Mejia
...
I think I have givensome of the biggest ones based on providers management and promises from them that are not based in a real conditions. I have been in a paradigm of accept the vendors plans and move althought the plan is really a mess.
Jun 05, 2019 8:58 PM
Eric Isom
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Is there anyone in procurement or with procurement experience that can help you get control of the vendors?
Network:21850



start with any small changes/actions. Keeping this will result in big ones
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1 reply by Dora Mejia
Jun 04, 2019 2:00 PM
Dora Mejia
...
thanks for giving that tip. one of the biggest issues is not having the power to make changes in the vendors.
Network:830



Jun 03, 2019 2:11 PM
Replying to Ganesh Mahalingam
...
We all been there! Take a deep breath!

In PMI terms you need to revisit the RACI chart for the project and Power vs Interest Matrix of your Stakeholders.

Let me give you a tip that always gave me better results

1. 80/20 rule - List down your top 3 or may be 5 things that is making the project skip the deadlines
2. Do a detailed root cause analysis for the top 3 or 5 items and chart out your results.

With your findings can you be able to handle this situation ? if the answer is No, then don’t hesitate to reach out for Peer help.

As a project manager we are responsible and accountable for Project success. With that interest in mind, reaching out for help when we need it will definitely make us a better project manager than heavy lifting with out desired results.

I hope this helps.
thanks.
Network:830



Jun 04, 2019 7:51 AM
Replying to Abolfazl Yousefi Darestani
...
start with any small changes/actions. Keeping this will result in big ones
thanks for giving that tip. one of the biggest issues is not having the power to make changes in the vendors.
Network:830



Jun 03, 2019 7:46 PM
Replying to Eric Isom
...
Go ahead and post some specific challenges. We may be able to provide some useful suggestions.
I think I have givensome of the biggest ones based on providers management and promises from them that are not based in a real conditions. I have been in a paradigm of accept the vendors plans and move althought the plan is really a mess.
Network:1832



it is simple (and becasue of that complicated...jejeje): do the same that you do in your personal life. Remember that people is performed project management from the time they wake up to the time they go to bed, mostly with a quit different level of formality than in the work place, where formality is to follow some standard like PMI standard. So, take about yourself in your personal life and you will find the answer. AND REMEMBER. it is not your project, it is your stakeholders´ project. We as project managers are helping them to make their dreams true but they are accountable for that, not ours. That is the main difference with persomal life, mostly.
...
1 reply by Dora Mejia
Jun 05, 2019 8:52 PM
Dora Mejia
...
thanks for your vision. agreegment number 1. do not take personal!!
Network:5180



Dora,

From a practical standpoint, when you encounter alignment issues in a project (i.e., different groups having different opinions on the same subject) and you as the PM are unable to get your hands around the problem, then it’s normally time to call a “check point”.

You need everyone physically or virtually in the same room, so you can “challenge out” the state of the project. You should ask all the leads to come prepared to present their status and issues in a presentation which they will send to you ahead of time, so that you can put everything into a nice clean stack.

This action creates accountability as they know they will be questioned by you and others. The end result of this checkpoint meeting should be “alignment” or “visibility of the issues which are bringing concern.”

Every now and then, a heightened level of accountability is needed to keep things on track!
...
2 replies by Dora Mejia and Stephanie Willis
Jun 05, 2019 8:52 PM
Dora Mejia
...
thanks for your insignt
Jun 17, 2019 4:46 PM
Stephanie Willis
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Indeed and those statuses where there is an issue, we should be challenging them to also be prepared with actions they are taking or preparing to take to get on track and keep things moving.

An example might be, when responsible parties think it's enough just to say "...yeah, we've run into some issues with a supplier." I would ask, "What are we doing to gain or maintain momentum? Do we have an alternate supplier that can supply us now? Do we have enough material to carry us through this phase, etc." (or something along those lines)? Action items, and deadlines are often useful.

Maybe a high level meeting of expectations and ground rules would be advantageous. I think that is part of the communication strategy/planning.

*I'm new to project mgt, and currently in a certification program at the college so these forums are a good way for me to formulate critical thinking skills around the topic since I am not yet operating as a project manager. I am on the project management team at my company, however; and I have managed projects before (informally).*
Network:830



Jun 05, 2019 5:38 AM
Replying to Sergio Luis Conte
...
it is simple (and becasue of that complicated...jejeje): do the same that you do in your personal life. Remember that people is performed project management from the time they wake up to the time they go to bed, mostly with a quit different level of formality than in the work place, where formality is to follow some standard like PMI standard. So, take about yourself in your personal life and you will find the answer. AND REMEMBER. it is not your project, it is your stakeholders´ project. We as project managers are helping them to make their dreams true but they are accountable for that, not ours. That is the main difference with persomal life, mostly.
thanks for your vision. agreegment number 1. do not take personal!!
Network:830



Jun 05, 2019 3:43 PM
Replying to George Freeman
...
Dora,

From a practical standpoint, when you encounter alignment issues in a project (i.e., different groups having different opinions on the same subject) and you as the PM are unable to get your hands around the problem, then it’s normally time to call a “check point”.

You need everyone physically or virtually in the same room, so you can “challenge out” the state of the project. You should ask all the leads to come prepared to present their status and issues in a presentation which they will send to you ahead of time, so that you can put everything into a nice clean stack.

This action creates accountability as they know they will be questioned by you and others. The end result of this checkpoint meeting should be “alignment” or “visibility of the issues which are bringing concern.”

Every now and then, a heightened level of accountability is needed to keep things on track!
thanks for your insignt
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