Project Management Central

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Project handling
Network:172



Would like to ask how can a project manger proceed on a project where all resources always keep on changing and the directive from the management also keep on changing with no concert plan which one to priorities to all the project given to you?
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Network:2449



This situation is not uncommon and a sign of inmature organizations regarding project management.

First, there has to be a strictly adhered to portfolio management to create stable priorities based on strategic goals of the organization. Second, move from a weak matrix with no fully assigned resources forward to a strong matrix with at least a dedicated core team.

If you cannot do that, it leaves you with 'managing without authority', which means to influence people so they share some of their power and assets with you. It includes: Convincing each team member to want to work for you and trust you, negotiating with resource owners to assign people to your project, get support from the sponsor and other executives, playing politics and many more options.

Never be discouraged, this situation gives you the opportunity to grow your leadership capabilities and resilience. If you still can't stand it, go to a company with more maturity and order.

And get a mentor.
Network:1894



Ask to the owner/owners of the initiative is they really need it and why they needed it. If it is something they needed they will take care of the initiative and pay attention.
Network:27182



Agree with Sergio. however, as Thomas mentioned, it is not an uncommon situation.
Network:24



Mainly based on priority of Projects, resources may change. Mostly this kind of situation arise in small and mid size companies so we cannot avoid. we have to learn to handle these situations.
Network:294



In this situation you need to take control of the situation as there is to be no clear and concise management coming from the top. This approach will take all your leadership skills and acuteness in order to better able to manage the situation so that you can better manage the team. One suggestion is to call a meeting of all key stakeholders including senior management and state that this situation is not a normally occurrence in managing a project and identify ways in which this situation can be put right with input from all parties. At the end of the day your reputation as a project manager is on the line if the project goes south so as a manager you can only manage a situation that lends itself to be managed. Otherwise its bordering on chaos.
Network:103545



That is why we now use adaptative (aka Agile) approaches. You just keep adjusting as priorities change.
Network:211



I agree that an Agile approach is your best bet in the short run because it would allow you to deliver some value before they change direction on you again.

Thomas is right about this being a sign of an immature organization. The question is whether you can get some help and turn this around. I've seen organizations collapse because of poor executive leadership.
Network:294



If the priorities keep changing then the initial requirements have been badly scoped. This to an outsider would look like a headless chicken with no one in control and everybody running around trying to look busy. Organisations in their early stages normally fail because of poor cash flow as a result of having nothing marketable and yet still burning a lot of cash. Getting some out to market that people will want and spend money on is ultimately the objective of a business so this should be bear in mind when Managing a project that has to deliver value to the business.
Network:92



For the right personalities, there are tremendous opportunities where a work environment is chaotic. Typically, most will try to navigate the stormy waters clinging desperately trying not to go overboard. However, for the more bold and adventuresome, it is a time to corral the cats, set the goals and objectives with or without management oversight, and show them what you are capable of. There was an article recently (can’t find the link) about such an occurrence here in the Federal Government of Canada where employees took on an initiative using their own time, and at a certain point introduced it to management who then agreed with the employees, and allocated resources for them to continue on with the initiative. Sometimes it is better to beg for forgiveness than permission.
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1 reply by Stéphane Parent
Jul 19, 2019 10:46 AM
Stéphane Parent
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Herding cats is bad enough! I would hate to also have to corral them! :)
Network:103545



Jul 19, 2019 6:56 AM
Replying to Steve Ratkaj
...
For the right personalities, there are tremendous opportunities where a work environment is chaotic. Typically, most will try to navigate the stormy waters clinging desperately trying not to go overboard. However, for the more bold and adventuresome, it is a time to corral the cats, set the goals and objectives with or without management oversight, and show them what you are capable of. There was an article recently (can’t find the link) about such an occurrence here in the Federal Government of Canada where employees took on an initiative using their own time, and at a certain point introduced it to management who then agreed with the employees, and allocated resources for them to continue on with the initiative. Sometimes it is better to beg for forgiveness than permission.
Herding cats is bad enough! I would hate to also have to corral them! :)

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