We are currently working on a product that would make meetings more productive and we'd like to hear what people in the community think the space lacks. What kind of tools would be really helpful to make your meetings better and more engaging ? Saving Changes...
It is is less about tools and more about discipline. Discipline to:
1. Set an agenda and stick to it.
2. Parking lot items which stray outside the agenda.
3. Start and end on time.
4. Confirm actions and their owners before everyone leaves the room.
5. Issue the formal minutes within 24 hours of the meeting.
6. Be ruthless about who is there (and who shouldn't be).
We just migrated to a new version of WebEx, and what it seems to be terrible at is enabling a presenter to move back and forth between multiple files. If I have a PowerPoint, a Word or Excel file with additional information and I need to move between them, I spend a lot of time toggling between windows asking "Are you seeing my presentation now?" Ideally, if you could easily toggle between files on the same screen, and perhaps have a sidebar or something to take notes, it would be a lot easier. After taking notes, I often hear, "Are you sharing something? All I see is a grey box." when I forgot to switch windows.
Another feature I would really like is for it to automatically record who attended. That makes it a lot easier to add the attendees to the meeting minutes, instead of taking a snapshot or relying on the distribution list. Saving Changes...
Also, only invite the people who need to be there. Not the ones who are just interested - they can get the meeting minutes.
Make sure the people you invite are going to be there. If they don't show, cancel the meeting. If you think you can proceed with the meeting without them, then they didn't need to be there in the first place. Saving Changes...
I think like Kiron. Productivity depends on team discipline.
The product facilitates the action if it offers time control and requires programming before making the citation, and as Stéphane says, it generates the minutes. Saving Changes...
U can´t fix what can´t be fixed. Tools on the market are good to have a fine webmeeting or monitor an on-site. Usualy you can find the biggest problem between the chair and the keybord - the ability of organiser to handle the meeting.
But most likely I would agree with Keith.
Using a webmeeting app (webex, GTM etc.) it is not able to deal with the delay or interuption caused by internet outage (for example). There is no way how to know if everyone see or hear you well enough. So you talk a few minutes and the app let you know that you are offline. Thats my experience to share. Saving Changes...
I would also add a mini facilitation framework which works for certain meetings not all:
A. In the beginning: Why are you here?
B. Towards the end: Did you get what you were looking for in this meeting?
C. If not why?
2 replies by Eduard Hernandez and Zara Palevani
Jul 24, 2019 4:04 AM
I would find a bit odd that I get invited to a meeting and the organizer asks me "Why are you here". As a meeting organizer, if some attendees have not contributed to the meeting, probably they shouldn't have been there.
Jul 24, 2019 8:16 AM
Agreed! Hence mentioning that this is not for all meeting types. But if a meeting/call is for shared goals and all members have already identified the need for a meeting this can actually work out very well. It helps all participants to learn what the other person expects to gain from the meeting. Examples include, conflict resolution, brainstorming, solutions architecture.