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Topics: Communications Management, Resource Management, Schedule Management, Scheduling
Best Tool for Multiproject Management with different teams
Hello, I'm looking for a software that helps me manage multiple projects (over 20) in a waterfall environment, specially I need help tracking team members activities (as some teams are local and other regionals) and build weekly reports.

I currently use MS project 2007 and Excel. I'm unsure if just by upgrading to a recent version of MS Project might give me the help I'm looking for or maybe I should consider other tools like Monday, Liquid Planner, ITM, etc. Based on your experience what would be your recomendation? (Generally I'm really time-constrained, as I just not only manage projects but I also need to execute internal activities for them).

Thanks.
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I've got the same challenge and have been researching options for the past few months and have not found an ideal solution yet. Would be helpful to hear from others who've found a solution.
Spider Project may meet your expectations. But it is hard to be sure because you did not specify your requirements and industry.
I personally consider tracking as the next step after good resource constrained planning that is largest contribution to project success.
Visit www.spiderproject.com for further information on this software that is used in 36 countries for managing most complex projects.
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1 reply by Julio Cuéllar
Dec 17, 2019 5:55 PM
Julio Cuéllar
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Thank you!. I'll be checking Spider Project to see if it works well for the food industry.

Br.
Oct 27, 2019 4:12 AM
Replying to Vladimir Liberzon
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Spider Project may meet your expectations. But it is hard to be sure because you did not specify your requirements and industry.
I personally consider tracking as the next step after good resource constrained planning that is largest contribution to project success.
Visit www.spiderproject.com for further information on this software that is used in 36 countries for managing most complex projects.
Thank you!. I'll be checking Spider Project to see if it works well for the food industry.

Br.
We are using MS Project to manager Scrum based projects. So, it is not the tools you use, it is the process you use and how well the tool can fit for it.
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1 reply by Vladimir Liberzon
Dec 21, 2019 2:00 PM
Vladimir Liberzon
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Sergio, managing Scrum based projects and waterfall like project is not similar. For managing over 20 waterfall projects portfolio it is necessary to use tool that is able to create portfolio schedule taking into account all existing constraints including resource and financial limitations.
Good processes are required but they shall be supported by the right tool that can give reliable information for informed decision making. Ideally this tool shall also simulate existing risks and uncertainties.
It looks like Julio met the problems that MS Project 2007 and Excel cannot solve.
Dec 21, 2019 1:31 PM
Replying to Sergio Luis Conte
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We are using MS Project to manager Scrum based projects. So, it is not the tools you use, it is the process you use and how well the tool can fit for it.
Sergio, managing Scrum based projects and waterfall like project is not similar. For managing over 20 waterfall projects portfolio it is necessary to use tool that is able to create portfolio schedule taking into account all existing constraints including resource and financial limitations.
Good processes are required but they shall be supported by the right tool that can give reliable information for informed decision making. Ideally this tool shall also simulate existing risks and uncertainties.
It looks like Julio met the problems that MS Project 2007 and Excel cannot solve.
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1 reply by Sergio Luis Conte
Dec 21, 2019 3:45 PM
Sergio Luis Conte
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I know are not the same. One thing is the method, other the process and other the tool. We use MS Project with MS Excell as the tools to create all we need and that is totally independent of the method and the process you use. In fact, we have 5 different ways to create products some based on agile approach and some not agile approach. But two software tools only to create all the information needed. I am not saying that he have to use it or I am not open here a debate about they are usefull or not. What I am saying is no matter the tool if people do not pay attention to process the tool is just that. That´s my point.
Dear Julio
Interesting your question
Thanks for sharing

Already know microsoft project 2019 in the cloud?
I think it might be a solution

I wish you a happy holidays
Dec 21, 2019 2:00 PM
Replying to Vladimir Liberzon
...
Sergio, managing Scrum based projects and waterfall like project is not similar. For managing over 20 waterfall projects portfolio it is necessary to use tool that is able to create portfolio schedule taking into account all existing constraints including resource and financial limitations.
Good processes are required but they shall be supported by the right tool that can give reliable information for informed decision making. Ideally this tool shall also simulate existing risks and uncertainties.
It looks like Julio met the problems that MS Project 2007 and Excel cannot solve.
I know are not the same. One thing is the method, other the process and other the tool. We use MS Project with MS Excell as the tools to create all we need and that is totally independent of the method and the process you use. In fact, we have 5 different ways to create products some based on agile approach and some not agile approach. But two software tools only to create all the information needed. I am not saying that he have to use it or I am not open here a debate about they are usefull or not. What I am saying is no matter the tool if people do not pay attention to process the tool is just that. That´s my point.
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1 reply by Vladimir Liberzon
Dec 21, 2019 5:25 PM
Vladimir Liberzon
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Sergio, I agree with your point.
The tool may help with informed decision making only if right processes are implemented. But from the other hand project management processes depend on the tools that are used.
I understood that Julio needs the tool that can calculate multiproject (portfolio) schedule taking into account all existing constraints and collect reports from multiple project stakeholders.
Dec 21, 2019 3:45 PM
Replying to Sergio Luis Conte
...
I know are not the same. One thing is the method, other the process and other the tool. We use MS Project with MS Excell as the tools to create all we need and that is totally independent of the method and the process you use. In fact, we have 5 different ways to create products some based on agile approach and some not agile approach. But two software tools only to create all the information needed. I am not saying that he have to use it or I am not open here a debate about they are usefull or not. What I am saying is no matter the tool if people do not pay attention to process the tool is just that. That´s my point.
Sergio, I agree with your point.
The tool may help with informed decision making only if right processes are implemented. But from the other hand project management processes depend on the tools that are used.
I understood that Julio needs the tool that can calculate multiproject (portfolio) schedule taking into account all existing constraints and collect reports from multiple project stakeholders.
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1 reply by Sergio Luis Conte
Dec 21, 2019 9:34 PM
Sergio Luis Conte
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Fully disagree. The process never must be tied to the tool. There are lot of examples outside there about that is the first step to fail. One of them the clasic "No silver bullet" paper from Fred Brooks. We use multi project/program/porfolio management using MS Project and MS Project Server.
I am always curious about these questions. Great looking at what is available, but from an organizational and architectural aspect, is selecting a new capability solely based on an individual's needs?

So where do we start? What are the requirements for the new capability, e.g, what problem are we trying to solve? What gaps exist with the current tool(s)? Have there been conversations with IT, Enterprise Architecture, Compliance, Vendor Management? Cloud or on-premise? Integrations with current technology stack and other capabilities within the ecosystem

Lots of questions and rigor that is involved in the decisions that go on behind the scenes to bring in a new solution to the organization.
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2 replies by Sergio Luis Conte and Vladimir Liberzon
Dec 21, 2019 6:01 PM
Vladimir Liberzon
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Andrew,
the core need is functionality. The tool that fits to all requirements that you listed and company ecosystem but does not do what is needed is of little value if not useless at all. But in any case tool selection shall start with the creation of the requirements list.
Dec 21, 2019 9:40 PM
Sergio Luis Conte
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What you stated @Andrew is the key success factor for not fail. I was in both sides of the desk as a tool provider and as a tool buyer. As a tool provider we win lot of times to other vendros because we demostrate people that we wiil help them to get a tool instead of a nightmare. Key word is solution as you mentioned.
Dec 21, 2019 5:41 PM
Replying to Andrew Craig
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I am always curious about these questions. Great looking at what is available, but from an organizational and architectural aspect, is selecting a new capability solely based on an individual's needs?

So where do we start? What are the requirements for the new capability, e.g, what problem are we trying to solve? What gaps exist with the current tool(s)? Have there been conversations with IT, Enterprise Architecture, Compliance, Vendor Management? Cloud or on-premise? Integrations with current technology stack and other capabilities within the ecosystem

Lots of questions and rigor that is involved in the decisions that go on behind the scenes to bring in a new solution to the organization.
Andrew,
the core need is functionality. The tool that fits to all requirements that you listed and company ecosystem but does not do what is needed is of little value if not useless at all. But in any case tool selection shall start with the creation of the requirements list.
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1 reply by Andrew Craig
Dec 22, 2019 8:23 AM
Andrew Craig
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Vladimir - certainly, if the core functionality need is not met, would not make the final cut for selection and would not satisfy the requirements, which include functionality needs (I would hope!). The selection process should include enough due diligence to ensure even the low hanging fruit is identified and taken.
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