Project Management Central

Please login or join to subscribe to this thread

Topics: Education, Schedule Management, Scheduling, Work Breakdown Structures (WBS)
When teaching/learning project management, how do you structure your Project Schedule? By Phases or by Deliverables.
Network:10700



The project schedule is organized in a logical way to indicate the work needed to create the required deliverables.

Our Project Schedules can be represented by phase or by deliverables.

When teaching or when learning what do you consider is the most logical way to create that project schedule, with some type Initiation phase all the way thru the closing phase of your project? or listing deliverables in the project schedule.

State your choise, Phases? or Deliverables?
Sort By:
Page: 1 2 3 next>
Network:582



A quick visual representation of your scope in terms of WBS always helps .

The PMBOK says WBS should contain all of your project scope and having a WBS makes sure that "work does not slip through the cracks" .

Once you have , with the teams help, determined all the work to be achieved through WBS, you can break it into activities and then develop the schedule based on activities.

And yes , nothing stops you from having an overall MS Project schedule split by project phases because every phase will have scope items and work packages from the WBS that can be further decomposed into activities.

If you are running Agile then you can break down the project scope into user stories and run them through the sprints. You can represent the sprints in an MS Project schedule, should you have a requirement to do Management reporting . But this kind of sprint schedule will just be blocks of time . You really maintain your sprints and your user stories and your backlog within a software like JIRA
...
2 replies by Deepesh Rammoorthy and George Lewis
Sep 19, 2019 7:26 AM
George Lewis
...
Deepesh - thanks for you reply, so what would be your answer?

By Phases or By deliverables?
Sep 19, 2019 7:20 PM
Deepesh Rammoorthy
...
Hi George

Putting myself in a PM Student's shoes, I would create a skeleton schedule based on Project Phases [Initiation, Planning, Execution, M&C and Closure] and try to fit in the work packages from the WBS into each phase. For example, thinking traditional waterfall , I would need my requirements document and design to be completed in the planning phase.

scheduling by phases will give me a start date and and end date [or an approximation] for my project.
Network:10700



Sep 19, 2019 12:17 AM
Replying to Deepesh Rammoorthy
...
A quick visual representation of your scope in terms of WBS always helps .

The PMBOK says WBS should contain all of your project scope and having a WBS makes sure that "work does not slip through the cracks" .

Once you have , with the teams help, determined all the work to be achieved through WBS, you can break it into activities and then develop the schedule based on activities.

And yes , nothing stops you from having an overall MS Project schedule split by project phases because every phase will have scope items and work packages from the WBS that can be further decomposed into activities.

If you are running Agile then you can break down the project scope into user stories and run them through the sprints. You can represent the sprints in an MS Project schedule, should you have a requirement to do Management reporting . But this kind of sprint schedule will just be blocks of time . You really maintain your sprints and your user stories and your backlog within a software like JIRA
Deepesh - thanks for you reply, so what would be your answer?

By Phases or By deliverables?
Network:10700



You can answer the Poll directly as well.

https://www.projectmanagement.com/polls/57...y-Deliverables-
Network:1708



George -

A WBS is not structured to represent time or dependencies between work packages. A schedule on the other hand is usually more readable if tasks are organized chronologically as most FS dependencies are near term. As such, while I prefer to have deliverable organized WBSs, I do phase based schedules. So long as WBS IDs can be defined to ensure traceability between these documents and to others such as a WBS dictionary all should be good.

Kiron
...
1 reply by George Lewis
Sep 19, 2019 7:57 AM
George Lewis
...
Kiron - thanks again for your reply.

The ask is when teaching what your choice by phases or by deliverables, that's the basic question. :)
Network:10700



Sep 19, 2019 7:30 AM
Replying to Kiron Bondale
...
George -

A WBS is not structured to represent time or dependencies between work packages. A schedule on the other hand is usually more readable if tasks are organized chronologically as most FS dependencies are near term. As such, while I prefer to have deliverable organized WBSs, I do phase based schedules. So long as WBS IDs can be defined to ensure traceability between these documents and to others such as a WBS dictionary all should be good.

Kiron
Kiron - thanks again for your reply.

The ask is when teaching what your choice by phases or by deliverables, that's the basic question. :)
...
1 reply by Kiron Bondale
Sep 19, 2019 10:20 AM
Kiron Bondale
...
George -

I teach what I practice so WBS by deliverables ideally, and schedule chronologically which usually means by phase.

Kiron
Network:264



Yes.
Ideally, phases should be aligned with deliverables. (Note: a "deliverable" may not be a complete product or service; it may be a significant milestone, a prototype, a set of data, or a proof of concept used to make decisions about the next phase.)

Back when I was learning project management, one professor after another would merely say that a phase was simply a way to break up your project into smaller chunks. They have very little guidance about what project phases were, or how they should (and shouldn't) be used.
...
1 reply by George Lewis
Sep 19, 2019 8:08 AM
George Lewis
...
Wade, thanks for your response. I agree totally, they have to be aligned. And it's clear that they a both a representation.

The question is: If you had to choose between the two, which one it would be for teaching a PM newbi?

By phases? or By deliverables?

Regards,
George Lewis
Network:10700



Sep 19, 2019 8:02 AM
Replying to Wade Harshman
...
Yes.
Ideally, phases should be aligned with deliverables. (Note: a "deliverable" may not be a complete product or service; it may be a significant milestone, a prototype, a set of data, or a proof of concept used to make decisions about the next phase.)

Back when I was learning project management, one professor after another would merely say that a phase was simply a way to break up your project into smaller chunks. They have very little guidance about what project phases were, or how they should (and shouldn't) be used.
Wade, thanks for your response. I agree totally, they have to be aligned. And it's clear that they a both a representation.

The question is: If you had to choose between the two, which one it would be for teaching a PM newbi?

By phases? or By deliverables?

Regards,
George Lewis
Network:107807



A deliverable-based WBS truly shows the intent and purpose of the exercise: identification of the scope, the whole scope and nothing but the scope. To teach using a phase-based approach robs the students from the goals of doing a WBS.
...
1 reply by George Lewis
Sep 19, 2019 9:30 AM
George Lewis
...
Thanks for your feedback, that's what polls are for.

We will see final results :)

Most studentes think that having a logical start to finish approach in their project schedules is the best approach...

I start, I continue working and I finally close down...

Students minds are different that some experienced people...

Again, thanks.... Let's see what others respond.
Network:10700



Sep 19, 2019 9:11 AM
Replying to Stéphane Parent
...
A deliverable-based WBS truly shows the intent and purpose of the exercise: identification of the scope, the whole scope and nothing but the scope. To teach using a phase-based approach robs the students from the goals of doing a WBS.
Thanks for your feedback, that's what polls are for.

We will see final results :)

Most studentes think that having a logical start to finish approach in their project schedules is the best approach...

I start, I continue working and I finally close down...

Students minds are different that some experienced people...

Again, thanks.... Let's see what others respond.
Network:1708



Sep 19, 2019 7:57 AM
Replying to George Lewis
...
Kiron - thanks again for your reply.

The ask is when teaching what your choice by phases or by deliverables, that's the basic question. :)
George -

I teach what I practice so WBS by deliverables ideally, and schedule chronologically which usually means by phase.

Kiron
...
1 reply by George Lewis
Sep 19, 2019 11:03 AM
George Lewis
...
Kiron Thanks, my main concern is the project schedule which is what I finally needs them to understand.

So your answer is to ideally manage the project schedule by phases, is this correct?
Page: 1 2 3 next>  

Please login or join to reply

Content ID:
ADVERTISEMENTS

A conference is a gathering of important people who singly can do nothing, but together can decide that nothing can be done.

- Fred Allen

ADVERTISEMENT

Sponsors