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Topics: Communications Management, Requirements Management
Software Suggestions
Network:24


I have a client that wants me to find a software program that would allow two to four people to collaborate and have interactive documents in lieu of just allowing the user to upload and download. Security is high priority. We already have a have a CRM that the parent company uses as a whole, and PM software, but this is a new R & D project that is still very highly confidential, and the users will be on MS and Mac. Most all are at ease using new software. Programs such as Slack have end-to-end encryption but not really interactive on docs. These people are not even always in this country but have trusted people who are. Don't really want to put out a large amount of $$ as this is a small proprietary group and this would just be the best way to communicate among themselves at this time. Any suggestions?
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Network:107820



Have you looked at Google Docs, Tracey?
Network:24


That was my first thought, but a couple of them are not comfortable using Google Docs with some of the proprietary information and ideas they will be sharing. They are amazing individuals and have extraordinary knowledge so they are very careful. Which makes things a little more difficult. Unfortunately.

I just cannot come up with another program that would allow the same document sharing capability in real time that is not based on teams and tasks.
Network:107820



I thought it might be a stumbling block. If you are really worried about the information confidentiality/privacy, you will be stuck with an on-premise solution, which will make it difficult to share globally (firewalls, perimeters, VPN, ...).

Microsoft OneNote is a great collaboration tool but not for documents. You may have to look at a Wiki, like Atlassian's Confluence.
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1 reply by Tracey Roberts
Sep 23, 2019 1:27 PM
Tracey Roberts
...
Well I just went through a Nuclino product summary video and it does a bit more than Confuence for future use and seems like the company may have some need for the added features. Could be a win-win and everyone likes that!! Going to do a bit more research on their product but it seems like it could be a really good solution so far!! And the price is right!!

Thanks so much for your help and have a great week!!

Tracey
Network:2998



Hello Tracey
It seems to me that Stéphane's suggestion is very interesting
Network:24


Sep 23, 2019 1:00 PM
Replying to Stéphane Parent
...
I thought it might be a stumbling block. If you are really worried about the information confidentiality/privacy, you will be stuck with an on-premise solution, which will make it difficult to share globally (firewalls, perimeters, VPN, ...).

Microsoft OneNote is a great collaboration tool but not for documents. You may have to look at a Wiki, like Atlassian's Confluence.
Well I just went through a Nuclino product summary video and it does a bit more than Confuence for future use and seems like the company may have some need for the added features. Could be a win-win and everyone likes that!! Going to do a bit more research on their product but it seems like it could be a really good solution so far!! And the price is right!!

Thanks so much for your help and have a great week!!

Tracey
Network:406



Hello Tracey , another alternative is Microsoft teams , integrated with Microsoft office 365 you can edit , change and share documents without the need to do download , among other functionalities , like creating channels with different access levels for security purposes, each channel has a document repository aside that also serves as communication between the members of the channel, in each repository you do not need to download any file to edit. Just an alternative to Google docs.
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1 reply by Tracey Roberts
Sep 23, 2019 2:29 PM
Tracey Roberts
...
Thanks Alexandre:

Actually the permissions in Nuclino is a positive for this stage as they may choose to share certain files or information with other individuals and that would allow a level of communication with the outside circle very easily. The real-time communication and file changes being viewed by everyone is also a plus as they are not in the same locale most of the time. One of them has a MAC platform also and is not a fan of MS. What are the odds?

But thanks and have a great day!

Tracey
Network:24


Sep 23, 2019 2:12 PM
Replying to Alexandre Costa
...
Hello Tracey , another alternative is Microsoft teams , integrated with Microsoft office 365 you can edit , change and share documents without the need to do download , among other functionalities , like creating channels with different access levels for security purposes, each channel has a document repository aside that also serves as communication between the members of the channel, in each repository you do not need to download any file to edit. Just an alternative to Google docs.
Thanks Alexandre:

Actually the permissions in Nuclino is a positive for this stage as they may choose to share certain files or information with other individuals and that would allow a level of communication with the outside circle very easily. The real-time communication and file changes being viewed by everyone is also a plus as they are not in the same locale most of the time. One of them has a MAC platform also and is not a fan of MS. What are the odds?

But thanks and have a great day!

Tracey
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1 reply by Alexandre Costa
Sep 23, 2019 2:38 PM
Alexandre Costa
...
I am always on favor of choose the tool that make the team more comfortable to work with, good luck with the choice.
Network:406



Sep 23, 2019 2:29 PM
Replying to Tracey Roberts
...
Thanks Alexandre:

Actually the permissions in Nuclino is a positive for this stage as they may choose to share certain files or information with other individuals and that would allow a level of communication with the outside circle very easily. The real-time communication and file changes being viewed by everyone is also a plus as they are not in the same locale most of the time. One of them has a MAC platform also and is not a fan of MS. What are the odds?

But thanks and have a great day!

Tracey
I am always on favor of choose the tool that make the team more comfortable to work with, good luck with the choice.
Network:1708



Tracey -

Why not look at a self-hosted version of Atlassian's Confluence wiki solution? That would allow creation of very structured content, all updates are audited, and you can granularly manage permissions.

Kiron
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1 reply by Tracey Roberts
Sep 23, 2019 5:42 PM
Tracey Roberts
...
Kiron,

Actually, as you can see via this wonderful group of people and their suggestions above, that was the first suggestion that was proposed. On my journey to the website to gather information I came upon and comparison between Atlassian's Confluence and Nuclino. After close review I found that Nuclino was more to the unique situation that I was searching for and am in the process of composing a proposal for that application.

But thank you so much for your suggestion and I appreciate you taking the time to respond.

Tracey
Network:24


Sep 23, 2019 5:31 PM
Replying to Kiron Bondale
...
Tracey -

Why not look at a self-hosted version of Atlassian's Confluence wiki solution? That would allow creation of very structured content, all updates are audited, and you can granularly manage permissions.

Kiron
Kiron,

Actually, as you can see via this wonderful group of people and their suggestions above, that was the first suggestion that was proposed. On my journey to the website to gather information I came upon and comparison between Atlassian's Confluence and Nuclino. After close review I found that Nuclino was more to the unique situation that I was searching for and am in the process of composing a proposal for that application.

But thank you so much for your suggestion and I appreciate you taking the time to respond.

Tracey
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