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Project Checklists for small to mid-sized IT projects
Network:39



Hi all,

I’m still working on gaining PM knowledge on a daily basis. As I’m preparing to begin standardizing and familiarizing the processes I take when I take on a new project due to my preparation for the PMP exam in 2020, I wanted to reach out to the community and ask if anyone had any recommendations on a Project Checklist for small to mid-sized IT projects?

It would be greatly appreciated!

Thank you
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Network:18



Kevin,
All projects are different in nature so there might not be one check list which is applicable to all projects. For, an example not all projects will have project charter. If you can please elaborate on what you are looking for in Project Checklist then someone can attempt it.
...
1 reply by Kevin Barbar
Nov 08, 2019 10:07 AM
Kevin Barbar
...
Thanks Pranav,

Ideally, I work with a lot of integration projects with our accounting software that we use within our company along with Dynamics CRM. Within a checklist I'm really looking to capture from start to finish how I should be looking at project documentation now with all of the changes coming to the new PMP exam.
Network:176



Checklist, is mandatory for every project. It ensures all deliverables areas per the business standard. You could think it like operational & technical aspect also. If your project is vertical dependent then region specific checklist will be required. For operation related Operational checklist is required. Quality gate also have checklist verification also. Main thing is that the mandatory relevant need to satisfy as per the client/customer satisfaction for project minimum standardization.
...
1 reply by Kevin Barbar
Nov 08, 2019 10:07 AM
Kevin Barbar
...
Thank you for the insight Rajon!
Network:1967



Dear Kevin

Interesting your question
Thanks for sharing it.

What development approach do you use in your projects? Predictive or Adaptive?

Refers to checklists.
What are the inputs for its elaboration?

There are several types of lists:
- Project team directory
- Activity lists
- Quality checklists

Of course, not to mention traceability matrix such as requirements traceability matrix

When you use KANBAN what do you put in the sprint backlog?
...
1 reply by Kevin Barbar
Nov 08, 2019 10:17 AM
Kevin Barbar
...
Hi Luis,

The development approach i've been using towards my projects is Predictive, but with the upcoming changes I'm working to transition to a more adaptive approach.

Out of the several lists you named, I've only been accustomed to use:
- Project team directory
- Activity lists

I'm not familiar with the quality checklists much, but I can see how this can be useful.

When you use KANBAN what do you put in the sprint backlog? This is also something I'm not very familiar with yet.
Network:1665



Kevin -

What is the purpose of the checklist and what is its scope? For example, a checklist might be there to ensure the "ducks are lined up" for kicking off a project vs. another which is there to ensure that a project following a predictive lifecycle has been sufficiently planned.

Kiron
...
1 reply by Kevin Barbar
Nov 08, 2019 10:24 AM
Kevin Barbar
...
Hi Kiron,

Thanks for the reply!

The purpose here is for me is to ensure that a project following a predictive lifecycle, however with the recent changes to the upcoming exam I was starting to think if I need to re-shift my focus and start using more agile approaches, but that's something I'm still in the process of learning so I'm not too familiar with that yet.
Network:17



Hi Kevin,

usually I advise my students to start with the project charter. And by following it, you have to manage the main topics :
- context
- business justifications
- objectives
- main deliverables
- milestones
- organization (team)
- major risks
- constraints and assumptions
- exclusions
After that you can start the tasks list.

I use a tool for that (Gouti) but it is not mandatory. You can of course manage this checklist by yourself.

Hope it helps you.

Christian
...
1 reply by Kevin Barbar
Nov 08, 2019 10:27 AM
Kevin Barbar
...
Christian,

Thank you for this! I will most definitely research the Gouti tool you mentioned.
Network:622



Hi Kevin,
Like others mentioned, there isn't one standard checklist for any project of any size. However, what can help is creating the entry and exit criteria for each phase of the SDLC process. And then brainstorm and create a checklist to enter into the next phase and to exit the previous phase. For example, 80% of the testing should be complete before it moves to the UAT phase. So, is 80% of the QA complete? can be a checklist question for the start of the UAT phase.
Network:39



Nov 08, 2019 2:24 AM
Replying to Pranav Savai
...
Kevin,
All projects are different in nature so there might not be one check list which is applicable to all projects. For, an example not all projects will have project charter. If you can please elaborate on what you are looking for in Project Checklist then someone can attempt it.
Thanks Pranav,

Ideally, I work with a lot of integration projects with our accounting software that we use within our company along with Dynamics CRM. Within a checklist I'm really looking to capture from start to finish how I should be looking at project documentation now with all of the changes coming to the new PMP exam.
Network:39



Nov 08, 2019 3:30 AM
Replying to RAJON BANERJEE
...
Checklist, is mandatory for every project. It ensures all deliverables areas per the business standard. You could think it like operational & technical aspect also. If your project is vertical dependent then region specific checklist will be required. For operation related Operational checklist is required. Quality gate also have checklist verification also. Main thing is that the mandatory relevant need to satisfy as per the client/customer satisfaction for project minimum standardization.
Thank you for the insight Rajon!
Network:241



You may find it useful to have a look at the Hermes site which includes a variety of IT project scenarios and sample WBSs for each.

http://www.hermes.admin.ch/onlinepublikation/index.xhtml

I would view these as a nice starting point for customisation from.
Network:39



Nov 08, 2019 4:54 AM
Replying to Luis Branco
...
Dear Kevin

Interesting your question
Thanks for sharing it.

What development approach do you use in your projects? Predictive or Adaptive?

Refers to checklists.
What are the inputs for its elaboration?

There are several types of lists:
- Project team directory
- Activity lists
- Quality checklists

Of course, not to mention traceability matrix such as requirements traceability matrix

When you use KANBAN what do you put in the sprint backlog?
Hi Luis,

The development approach i've been using towards my projects is Predictive, but with the upcoming changes I'm working to transition to a more adaptive approach.

Out of the several lists you named, I've only been accustomed to use:
- Project team directory
- Activity lists

I'm not familiar with the quality checklists much, but I can see how this can be useful.

When you use KANBAN what do you put in the sprint backlog? This is also something I'm not very familiar with yet.
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