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Topics: Organizational Project Management, PMO, Teams
Responsibility of the project progress reporting
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Recently, Vincent Guerard asked a great question about Regular project report importance.

In the light of this question, an important point came to my mind.

Should the regular project reports to the organizations being generated by the PM or through another person within the project management team of the project for more transparency? Like Audit, Project Analyst...etc
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If an established PMIS, the information would then be readily available. That said, there are facets of a project that require report out, whether due to audience or accessibility. Ideally, the project manager would be both accountable and responsible for the report. If the project was large enough to have a project analyst assigned, the PM could delegate the task. From an audit perspective, they should have access to the report out, but typically would have their own report, for example, a quarterly audit report.
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1 reply by Ahmed Adel Soliman
Nov 29, 2019 12:28 PM
Ahmed Adel Soliman
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Great point of view and agree with you for if the project is large
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well, it depends. can be both
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1 reply by Ahmed Adel Soliman
Nov 29, 2019 12:37 PM
Ahmed Adel Soliman
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So when you can see that the creation can be do by another person not the PM?
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It must be created and published by the PM due to the PM is accountable for project communications. Beyond that, each organization could have its own project management process defined. But if you ask me, as program manager or project manager, I never delegate this type of things in other people. Communication is a must.
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1 reply by Ahmed Adel Soliman
Nov 29, 2019 12:36 PM
Ahmed Adel Soliman
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Publishing the report must be through the PM but I think the creation should be by another person. What is the PM don't want to report a specific point? That's why I prefer the creation to be through audit or analyst based on the inputs from all divisions and all the project cycles.
Network:20



Nov 29, 2019 8:28 AM
Replying to Andrew Craig
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If an established PMIS, the information would then be readily available. That said, there are facets of a project that require report out, whether due to audience or accessibility. Ideally, the project manager would be both accountable and responsible for the report. If the project was large enough to have a project analyst assigned, the PM could delegate the task. From an audit perspective, they should have access to the report out, but typically would have their own report, for example, a quarterly audit report.
Great point of view and agree with you for if the project is large
Network:20



Nov 29, 2019 9:03 AM
Replying to Sergio Luis Conte
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It must be created and published by the PM due to the PM is accountable for project communications. Beyond that, each organization could have its own project management process defined. But if you ask me, as program manager or project manager, I never delegate this type of things in other people. Communication is a must.
Publishing the report must be through the PM but I think the creation should be by another person. What is the PM don't want to report a specific point? That's why I prefer the creation to be through audit or analyst based on the inputs from all divisions and all the project cycles.
Network:20



Nov 29, 2019 8:33 AM
Replying to Abolfazl Yousefi Darestani
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well, it depends. can be both
So when you can see that the creation can be do by another person not the PM?
Network:101



We are now leveraging the power of SAP for project reporting. Project reports can literally be done at the touch of button, because now more and more project data is being entered into our SAP/ERP system. This is allowing for greater transparency, and quicker access to senior management of project data at any given time. The PM of course still provides project progress reports, but again much of those reports are auto-generated with the same data.
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1 reply by Ahmed Adel Soliman
Nov 29, 2019 1:25 PM
Ahmed Adel Soliman
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you are in line with what I thought even if it's done through a human interface or through a software but the point is to make the creation and the analysis reports being generated through a neutral side.
Network:2985



Dear Ahmed
Interesting your question
Thanks for sharing

It depends a lot, in my opinion:
- Company size
- From the climate of trust that exists
- Project management processes implemented in the organization

I think there should be clearly defined processes that establish product and process auditing as a good practice.
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1 reply by Ahmed Adel Soliman
Nov 29, 2019 1:27 PM
Ahmed Adel Soliman
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Well noted Luis. You are right, company and project size will be important parameters for who will create the periodical reports of the project to the organization.
Network:20



Nov 29, 2019 12:41 PM
Replying to Steve Ratkaj
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We are now leveraging the power of SAP for project reporting. Project reports can literally be done at the touch of button, because now more and more project data is being entered into our SAP/ERP system. This is allowing for greater transparency, and quicker access to senior management of project data at any given time. The PM of course still provides project progress reports, but again much of those reports are auto-generated with the same data.
you are in line with what I thought even if it's done through a human interface or through a software but the point is to make the creation and the analysis reports being generated through a neutral side.
Network:20



Nov 29, 2019 1:07 PM
Replying to Luis Branco
...
Dear Ahmed
Interesting your question
Thanks for sharing

It depends a lot, in my opinion:
- Company size
- From the climate of trust that exists
- Project management processes implemented in the organization

I think there should be clearly defined processes that establish product and process auditing as a good practice.
Well noted Luis. You are right, company and project size will be important parameters for who will create the periodical reports of the project to the organization.
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