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Communication With Project Team for Daily Team.
My Dear PM Friends,

As a New Project Team Member - Officer,
How to communicate with our Project Team to get Daily Project updates,
how to tell them to do some Activity or make a Project document which is a necessary to highlight Report or Progress to show to the Management...???

How to build up relationship with own Team to get data, status, updates and to give Inputs to achieve daily / weekly / monthly Updates...???

Expert Advice required.
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hey Ishan,

What methodology are you using to run the project? If this is an Agile SCRUM approach, a daily stand up will allow you to gain this information. You need to ask 3 questions:

What have you completed since the last meeting?
What do you plan to complete by the next meeting?
What is getting in your way?

This will allow you to ensure progress is as expected, the team velocity is on track to deliver the outputs and also address anything that could cause issues/delays.

Karl
Dear ISHAN

Interesting your question
Thanks for sharing

Recently there was a reflection on the pros and cons of the daily meeting:

https://www.projectmanagement.com/discussi...8/Daily-meeting

Regarding the status reports two issues:

1. What do your key stakeholders say about the frequency and content of the reports?

2. What project management support technology do you use?
- Allows you to track the performance of online projects?
- Does it enable data collection to produce status reports according to the wishes of the main stakeholders?
...
1 reply by ISHAN THAKAR
Dec 11, 2019 11:05 AM
ISHAN THAKAR
...
Recently there was a reflection on the pros and cons of the daily meeting:

My Own Views on Daily/Weekly/Monthly Meetings:

A Meeting with Some Proper Agenda / Subject / Topic which helps to resolve issue, or clear the holistic picture which helps and improves entire Project team where they are is necessary.

I've seen some of the meeting which doesn't have any agenda or subject but just to show to the management or to impress the Bosses, and in this meeting they don't have any topic is to discuss, Just waste of time and energy of Team. Or having some Refreshment.

So Meeting must be very clear and strict to the Subject /Topic/Agenda to discuss,
Only meeting related people are Invited for discussion.
Clear the focal points or show every Team member has a Clear picture what He/She has to do on particular issue / scenario.
resolve the issue and at least have some conclusion which clears the entire Project Team.
At the End of meeting everyone is very clear for their Response. because MOM is noted and everyone has their names in Action Taken by (the Person Name)

Regards
Ishaan.
Without making any assumptions on any given approach, having an open line of communication with the team is a gateway for success. To do so, the team ideally would have insight into the needs, intent, and goals of the project, with clear expectations of the work and the manner in which the work is done. In short, empower the team to be successful, to make decisions, to do the work, and to showcase their skills and experiences.

A couple of ways to have this open line of communication could be through a daily brief cadence of meetings, i.e., daily huddle, along with a centralized project space to share to expose all information and knowledge around the project. Lastly, some capability such as MS Teams or Slack to enhance the communication framework.
While it depends on the culture of your organization the worst thing you can do is try to obtain daily updates for a project. Why? Because activities has a duration then the updates must be scheduled taking into account the duration. Just in case you use agile based methods then depending on the associated life cycle you have to perform or not daily meetings but is not for getting update like in other approches is more with focus on removing stone in the road.
...
1 reply by ISHAN THAKAR
Dec 11, 2019 10:21 AM
ISHAN THAKAR
...
Hello Sergio,

Currently I'm doing the same worst thing which you have mentioned here, by going to person to person for getting updates.
Still I am not getting accurate updates or I'm getting updates after completion of Task or adding Task to update my Daily Progress report.
Here you mentioned "to use agile based methods" can you brief me more about this...???

Thank you.
Ishan -

Regardless of the life cycle used, if the team is fairly small and working collaboratively together, you could use a work board (e.g. To Do, In Progress, Blocked, Done) as a quick means of gauging work item status without adding administrative effort on everyone's plates. That, combined with daily standups can provide a good sense as to what is going on.

Kiron
I agree with Sergio. It depends.
Its best to do an informal connect with team to understand concerns before they become issues.

A weekly formal status/progress call is what I practise with my virtual team setup
Dec 09, 2019 7:35 AM
Replying to Sergio Luis Conte
...
While it depends on the culture of your organization the worst thing you can do is try to obtain daily updates for a project. Why? Because activities has a duration then the updates must be scheduled taking into account the duration. Just in case you use agile based methods then depending on the associated life cycle you have to perform or not daily meetings but is not for getting update like in other approches is more with focus on removing stone in the road.
Hello Sergio,

Currently I'm doing the same worst thing which you have mentioned here, by going to person to person for getting updates.
Still I am not getting accurate updates or I'm getting updates after completion of Task or adding Task to update my Daily Progress report.
Here you mentioned "to use agile based methods" can you brief me more about this...???

Thank you.
...
1 reply by Sergio Luis Conte
Dec 11, 2019 10:39 AM
Sergio Luis Conte
...
As I mentioned it will depend on organizational culture. Some organizations beleve un performing micro management. What I tried to say about the use of some methos/frameworks based on agile approach is you can find daily meetings. For examole in Scrum. The point is some organizations that are using micro management practuces think that daily meetings exsts because of that. Then they are taking the first step to fail
Dec 11, 2019 10:21 AM
Replying to ISHAN THAKAR
...
Hello Sergio,

Currently I'm doing the same worst thing which you have mentioned here, by going to person to person for getting updates.
Still I am not getting accurate updates or I'm getting updates after completion of Task or adding Task to update my Daily Progress report.
Here you mentioned "to use agile based methods" can you brief me more about this...???

Thank you.
As I mentioned it will depend on organizational culture. Some organizations beleve un performing micro management. What I tried to say about the use of some methos/frameworks based on agile approach is you can find daily meetings. For examole in Scrum. The point is some organizations that are using micro management practuces think that daily meetings exsts because of that. Then they are taking the first step to fail
Dec 09, 2019 6:29 AM
Replying to Luis Branco
...
Dear ISHAN

Interesting your question
Thanks for sharing

Recently there was a reflection on the pros and cons of the daily meeting:

https://www.projectmanagement.com/discussi...8/Daily-meeting

Regarding the status reports two issues:

1. What do your key stakeholders say about the frequency and content of the reports?

2. What project management support technology do you use?
- Allows you to track the performance of online projects?
- Does it enable data collection to produce status reports according to the wishes of the main stakeholders?
Recently there was a reflection on the pros and cons of the daily meeting:

My Own Views on Daily/Weekly/Monthly Meetings:

A Meeting with Some Proper Agenda / Subject / Topic which helps to resolve issue, or clear the holistic picture which helps and improves entire Project team where they are is necessary.

I've seen some of the meeting which doesn't have any agenda or subject but just to show to the management or to impress the Bosses, and in this meeting they don't have any topic is to discuss, Just waste of time and energy of Team. Or having some Refreshment.

So Meeting must be very clear and strict to the Subject /Topic/Agenda to discuss,
Only meeting related people are Invited for discussion.
Clear the focal points or show every Team member has a Clear picture what He/She has to do on particular issue / scenario.
resolve the issue and at least have some conclusion which clears the entire Project Team.
At the End of meeting everyone is very clear for their Response. because MOM is noted and everyone has their names in Action Taken by (the Person Name)

Regards
Ishaan.

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