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Managing Project and Contract Management
I am newly hired as PM for a DAM project, the project is a delay for about 3 years, still, the contractor is trying to delay the project as the project is 80% completed, what to do in such case, please share your experience.
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Perhaps I did not understand your question. For each project you have a governance process. In that process a group of people, usually the steering committee, decide what to do with the project: kill, put on hold, continue. As project manager you are in charge of running the process plus manage all the activities related to create and publish the needed information that supports the process. Then, the only thing you can do, is running the process and let the right people to decide about the fact.
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1 reply by Ahmad Mushtaq Abdurahimzai
Jan 23, 2020 4:55 AM
Ahmad Mushtaq Abdurahimzai
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thank you so much, for the reply, go the point. project is awarded to a company who are working on this project from last 5 years as they need to finish this project in 3 years, newly I am assigned as PM, I read all the project documents understand that Contractor is not doing their job that is why this much delay happened. now the project is 80% completed.
Jan 23, 2020 4:45 AM
Replying to Sergio Luis Conte
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Perhaps I did not understand your question. For each project you have a governance process. In that process a group of people, usually the steering committee, decide what to do with the project: kill, put on hold, continue. As project manager you are in charge of running the process plus manage all the activities related to create and publish the needed information that supports the process. Then, the only thing you can do, is running the process and let the right people to decide about the fact.
thank you so much, for the reply, go the point. project is awarded to a company who are working on this project from last 5 years as they need to finish this project in 3 years, newly I am assigned as PM, I read all the project documents understand that Contractor is not doing their job that is why this much delay happened. now the project is 80% completed.
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1 reply by Sergio Luis Conte
Jan 23, 2020 5:23 AM
Sergio Luis Conte
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You are welcome. What I do in the practice is follow the governance process or as you can call it. If I would the assigned project manager my first step would be to understand the key stakeholders and getting information about them regarding why the situation is still there. Remember that you will not have all the information (the project manager most of the times has information about the project itself but not about the whole environment where the project belongs to) and some information is not in paper usually. After that, push people to take a decision asap.
Jan 23, 2020 4:55 AM
Replying to Ahmad Mushtaq Abdurahimzai
...
thank you so much, for the reply, go the point. project is awarded to a company who are working on this project from last 5 years as they need to finish this project in 3 years, newly I am assigned as PM, I read all the project documents understand that Contractor is not doing their job that is why this much delay happened. now the project is 80% completed.
You are welcome. What I do in the practice is follow the governance process or as you can call it. If I would the assigned project manager my first step would be to understand the key stakeholders and getting information about them regarding why the situation is still there. Remember that you will not have all the information (the project manager most of the times has information about the project itself but not about the whole environment where the project belongs to) and some information is not in paper usually. After that, push people to take a decision asap.
...
1 reply by Ahmad Mushtaq Abdurahimzai
Jan 23, 2020 5:33 AM
Ahmad Mushtaq Abdurahimzai
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noted and thank you for sharing such great information.
Jan 23, 2020 5:23 AM
Replying to Sergio Luis Conte
...
You are welcome. What I do in the practice is follow the governance process or as you can call it. If I would the assigned project manager my first step would be to understand the key stakeholders and getting information about them regarding why the situation is still there. Remember that you will not have all the information (the project manager most of the times has information about the project itself but not about the whole environment where the project belongs to) and some information is not in paper usually. After that, push people to take a decision asap.
noted and thank you for sharing such great information.
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1 reply by Sergio Luis Conte
Jan 23, 2020 5:41 AM
Sergio Luis Conte
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You are welcome. Hope it helps. Is what I do in the same situation then you. Most of the times, I hope is not your situation, people change the PM expecting the new ones will help to fix the situation but mainly to continue putting the load on the shoulders of one person do not take their accountability on that. Sometimes is easy to change one person only.
Jan 23, 2020 5:33 AM
Replying to Ahmad Mushtaq Abdurahimzai
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noted and thank you for sharing such great information.
You are welcome. Hope it helps. Is what I do in the same situation then you. Most of the times, I hope is not your situation, people change the PM expecting the new ones will help to fix the situation but mainly to continue putting the load on the shoulders of one person do not take their accountability on that. Sometimes is easy to change one person only.
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1 reply by Ahmad Mushtaq Abdurahimzai
Jan 23, 2020 5:47 AM
Ahmad Mushtaq Abdurahimzai
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Thank you for the reply, you are right, honestly and unfortunately PMs did not do their job at the time, now I am trying my best to do something to recover as soon as possible, or minimum complete the project in a logical time frame.

This platform and seniors like you help me a lot to manage this kind of issues.
Jan 23, 2020 5:41 AM
Replying to Sergio Luis Conte
...
You are welcome. Hope it helps. Is what I do in the same situation then you. Most of the times, I hope is not your situation, people change the PM expecting the new ones will help to fix the situation but mainly to continue putting the load on the shoulders of one person do not take their accountability on that. Sometimes is easy to change one person only.
Thank you for the reply, you are right, honestly and unfortunately PMs did not do their job at the time, now I am trying my best to do something to recover as soon as possible, or minimum complete the project in a logical time frame.

This platform and seniors like you help me a lot to manage this kind of issues.
Find the root cause of this. Why they do not complete the job? are they looking for more money?
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1 reply by Ahmad Mushtaq Abdurahimzai
Jan 23, 2020 10:40 AM
Ahmad Mushtaq Abdurahimzai
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Noted and yeah they think more delays will pay them more which is mot possible
Ahmad,

A Dam is a large construction project. Adding to Sergio comments, you need to see the contract with that contractor, get all change regarding that contract. Analyze what did append, what side is the cause for what. I currently completing a similar analysis for the office of the auditor general.
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1 reply by Ahmad Mushtaq Abdurahimzai
Jan 23, 2020 10:43 AM
Ahmad Mushtaq Abdurahimzai
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Thank you, great information, i am sure this will help me
The key is in your title - Contract Management. To manage the contract you have to know the contract and the history of the contract. Does the contract remain enforceable? Have past decisions and acceptance essentially voided the terms of the contract? Has the owner caused the delays and how were those delays recognized? Have there been delay claims? Have there been requests for extensions (and approvals)? Has the initial scope changed?
You have essentially two options: 1) try to get the contract back on the rails through enforcement, or 2) start with a new slate - put the project past behind and start anew from where you are, renegotiate the contract to reflect the new reality and go forward. My guess is that either way its going to cost a tonne of money and considerable effort. Good luck.
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2 replies by Ahmad Mushtaq Abdurahimzai
Jan 23, 2020 11:00 AM
Ahmad Mushtaq Abdurahimzai
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Jan 23, 2020 11:02 AM
Ahmad Mushtaq Abdurahimzai
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Thank you for giving such useful information, i noted all of them and will work on them
Jan 23, 2020 8:26 AM
Replying to Abolfazl Yousefi Darestani
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Find the root cause of this. Why they do not complete the job? are they looking for more money?
Noted and yeah they think more delays will pay them more which is mot possible
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2 replies by Peter Rapin and Vincent Guerard
Jan 23, 2020 11:02 AM
Peter Rapin
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When you say "... is not possible", is it not possible because of the terms of the contract OR because funding is limited? The contract rules. Unless there is a specific condition in the contract that ties it to available funding the contractor can and will submit claims which will be successful if validated regardless of funding limitations. "I have no money" is not a recognized defense.
Jan 23, 2020 11:47 AM
Vincent Guerard
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Is the contract time and material?
You need to see if they have contractual conditions to increase your cost for the same work in more time.
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