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Topics: Organizational Project Management, Requirements Management, Strategy
Are the organization process assets and policies impede the project progress and running
what you will feel if you want to submit some project payment and you have budget approved but the reply came from finance department ..apologize according to the company polices the payment will done after three weeks :(?


i think it is a hot topic to talk about
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Dear Adeel
Interesting your question
Thanks for sharing

When planning the project, it is necessary to take into account: "Assets of organizational processes" and "Environmental factors of the company"

Was it not taken into consideration or payment terms and conditions?
...
1 reply by Adeel Osman
Feb 23, 2020 4:58 AM
Adeel Osman
...
Dear Luis,

thank you for your participation to think with me

it was involved of course.. my concern is imagine this with me:

you raised that there are some polices will effect negatively on the project progress according to the project type that you are managing.. you have approved budget "for example" and the finance should secure the cash follow

can we change the OPA? there are some organization rejecting this request?

or in some organization the HR & Finance have more power than the PM because they are reporting to the main stakeholders directly passing over the MD for example?

what you think?
Feb 23, 2020 4:46 AM
Replying to Luis Branco
...
Dear Adeel
Interesting your question
Thanks for sharing

When planning the project, it is necessary to take into account: "Assets of organizational processes" and "Environmental factors of the company"

Was it not taken into consideration or payment terms and conditions?
Dear Luis,

thank you for your participation to think with me

it was involved of course.. my concern is imagine this with me:

you raised that there are some polices will effect negatively on the project progress according to the project type that you are managing.. you have approved budget "for example" and the finance should secure the cash follow

can we change the OPA? there are some organization rejecting this request?

or in some organization the HR & Finance have more power than the PM because they are reporting to the main stakeholders directly passing over the MD for example?

what you think?
...
1 reply by Luis Branco
Feb 23, 2020 12:55 PM
Luis Branco
...
Dear Adeel
Thanks for your comment

Even if the organization is project-based, the payment and payment terms are aligned with the assets of the organizational processes and with the environmental factors
In some regions of the world we run projects and programs where never you will get a pay before 30-60 days after presenting the invoice. So, I do not see the problem...hehehehehe
...
1 reply by Adeel Osman
Feb 23, 2020 7:30 AM
Adeel Osman
...
you are right

it is happening.. this is what i meant the 30-60 days that you mentioned can effect on project time or execution?

i took the payment as example but there are many organization processes or polices impede the project or program progress?

Thanks
Adeil
Feb 23, 2020 7:21 AM
Replying to Sergio Luis Conte
...
In some regions of the world we run projects and programs where never you will get a pay before 30-60 days after presenting the invoice. So, I do not see the problem...hehehehehe
you are right

it is happening.. this is what i meant the 30-60 days that you mentioned can effect on project time or execution?

i took the payment as example but there are many organization processes or polices impede the project or program progress?

Thanks
Adeil
...
1 reply by Sergio Luis Conte
Feb 23, 2020 7:36 AM
Sergio Luis Conte
...
It is part of the things you take into account at the time you plan the program/project. And as you mentioned, other things like governance could be taken for some people as roadblocks. I disagree with that. One of the key things when programs/projects are planned is to take into account all you need to fullfil or the conditions you will face and after that make the plan. So important like that is making all people understand that a plan is not "written in stone" and at the point in the time you created it you have some amount of information tha will vary along the execution then the plan will vary too. But at the end, manage this type of things is the reason because organizations hire program/project managers.
Feb 23, 2020 7:30 AM
Replying to Adeel Osman
...
you are right

it is happening.. this is what i meant the 30-60 days that you mentioned can effect on project time or execution?

i took the payment as example but there are many organization processes or polices impede the project or program progress?

Thanks
Adeil
It is part of the things you take into account at the time you plan the program/project. And as you mentioned, other things like governance could be taken for some people as roadblocks. I disagree with that. One of the key things when programs/projects are planned is to take into account all you need to fullfil or the conditions you will face and after that make the plan. So important like that is making all people understand that a plan is not "written in stone" and at the point in the time you created it you have some amount of information tha will vary along the execution then the plan will vary too. But at the end, manage this type of things is the reason because organizations hire program/project managers.
Adeel,

Many Organisation processes and Policies can be problematic to a project. The key is to identify them early, and in some cases, they can be some adjustment on both part. You need to have this with the proper level of approval, but it can be done sometimes.
...
1 reply by Adeel Osman
Feb 23, 2020 10:05 AM
Adeel Osman
...
Dear Vincent,

Thanks for your participation...

agree with you that should be part of planning

my concern that is the organization benefit comes when the project succeed.. meanwhile the organization should facilitate the process during the project??

Thanks again


Adeil
Adeel,

agree with Sergio and Luis as this should be part of planning (of the payment schedules). I would regard this rather an EEF than an OPA, since it cannot be changed by the project. And it should not be since payment terms fall in the responsibility of finances and may impact financial results of the whole organization.

At best the contract with the subcontractor includes a term that is is aligned with the policy, maybe in the fineprint, Ts&Cs.

Informing yourself about the regulations that apply to your project is a duty of the project manager, even mentioned in the PMI Code of Ethics.
...
1 reply by Adeel Osman
Feb 23, 2020 10:28 AM
Adeel Osman
...
Dear Thomas,

Thank you for your participation.

agree with you all that should be part of planning.

my concern that is: the organization benefit comes when the project succeed.. meanwhile the organization should facilitate the process during the project??

as Mr. Vincent mentioned Many Organisation processes and Policies can be problematic to a project.. and as Mr. Serigo also said governance could be taken for some people as roadblocks as EEF.. again i took the payment terms as examplebut there are many things else.


for the OPA, the project manger may has some power to discuss it with the management.


Thanks again
Adeil
Dear Adeel,

It would depend on the terms of credit agreed between your organization and the supplier in question.

It is very rare that a supplier is paid immediately upon receipt of invoice and the length of period between receipt of invoice and payment can be anywhere between thirty days to ninety days and in some cases one hundred and twenty days.

The reason for this time period is in times gone by debtors would have to wait for their own creditors to pay them so that they could pay their own bills. If everybody paid everybody at the same time there would be a log jam in the system and payments would start backing up.

In the modern days of electronic payment this is not really the case anymore but business being business a lot organizations still honor these terms of doing business.

Daire
...
1 reply by Adeel Osman
Feb 23, 2020 10:52 AM
Adeel Osman
...
Dear Daire,

Thank you for your participation

agree... this will be as EEF if you agree with me which makes some difficulties on the project progress

but as you mentioned it is depend on the agreement between the organization and suppliers as here the suppliers are client should follow the organization payment terms.


Thanks
Adeil
Feb 23, 2020 7:55 AM
Replying to Vincent Guerard
...
Adeel,

Many Organisation processes and Policies can be problematic to a project. The key is to identify them early, and in some cases, they can be some adjustment on both part. You need to have this with the proper level of approval, but it can be done sometimes.
Dear Vincent,

Thanks for your participation...

agree with you that should be part of planning

my concern that is the organization benefit comes when the project succeed.. meanwhile the organization should facilitate the process during the project??

Thanks again


Adeil
Feb 23, 2020 7:57 AM
Replying to Thomas Walenta
...
Adeel,

agree with Sergio and Luis as this should be part of planning (of the payment schedules). I would regard this rather an EEF than an OPA, since it cannot be changed by the project. And it should not be since payment terms fall in the responsibility of finances and may impact financial results of the whole organization.

At best the contract with the subcontractor includes a term that is is aligned with the policy, maybe in the fineprint, Ts&Cs.

Informing yourself about the regulations that apply to your project is a duty of the project manager, even mentioned in the PMI Code of Ethics.
Dear Thomas,

Thank you for your participation.

agree with you all that should be part of planning.

my concern that is: the organization benefit comes when the project succeed.. meanwhile the organization should facilitate the process during the project??

as Mr. Vincent mentioned Many Organisation processes and Policies can be problematic to a project.. and as Mr. Serigo also said governance could be taken for some people as roadblocks as EEF.. again i took the payment terms as examplebut there are many things else.


for the OPA, the project manger may has some power to discuss it with the management.


Thanks again
Adeil
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