Project Management

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Topics: Leadership, Talent Management, Teams
Working online and impact on projects
This virus can completely change our paradigm in relation to the way we work (many people are now working online)

To what extent can the projects you manage be carried out online?
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Given that most of my projects are meetings and documentation, I would say 90% of it.
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1 reply by Luis Branco
Mar 13, 2020 5:29 PM
Luis Branco
...
Dear Sante
Thank you for participating in this reflection and for your opinion

As a trend, is 100% online work likely to happen?
Mar 13, 2020 4:37 PM
Replying to Sante Vergini
...
Given that most of my projects are meetings and documentation, I would say 90% of it.
Dear Sante
Thank you for participating in this reflection and for your opinion

As a trend, is 100% online work likely to happen?
Mar 13, 2020 1:37 PM
Replying to Luis Branco
...
Dear Tim
Interesting this experience that you reported in Toastmasters
Were there many people in the session?
What platform did they use?
We had 12 on line and used zoom. We used all the usual toastmaster roles and did the normal agenda - timing was by a shared clock.
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1 reply by Luis Branco
Mar 14, 2020 5:25 AM
Luis Branco
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Dear Tim
Zoom really is a very good tool
With 12 people they can turn on the cameras and see each other

Do you want to talk a little more about your experience?
How did you feel in contact online instead of face to face? (Advantages and disadvantages)

What lessons would you learn in the areas of Leadership and Communication? (I understand that you tell me you are premature, but ....)
Mar 14, 2020 5:08 AM
Replying to Tim Podesta
...
We had 12 on line and used zoom. We used all the usual toastmaster roles and did the normal agenda - timing was by a shared clock.
Dear Tim
Zoom really is a very good tool
With 12 people they can turn on the cameras and see each other

Do you want to talk a little more about your experience?
How did you feel in contact online instead of face to face? (Advantages and disadvantages)

What lessons would you learn in the areas of Leadership and Communication? (I understand that you tell me you are premature, but ....)
I am working leading projects and programs in virtual highly distributed around the world teams from 25 years ago. Nothing new below the sun. The key is always the same: the enterprise architecture must be ready to support it. This is the real meassure of agility.
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1 reply by Luis Branco
Mar 14, 2020 7:47 AM
Luis Branco
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Dear Sergio
Thank you for participating in this reflection and for your opinion

It is only possible to work online (virtual teams) with the internet and, of course, with the evolution of its speed and through the creation of and improvement of tools that facilitate this work

Nothing new under the sun? 25 years ago only if it were under your sun, not mine or the organizations I work with

We agree that the big question concerns the architecture of organizations

What will this new architecture be? That's the big question for me
Dear Luis,

Yes I would say that there is a big difference between Video Conferencing and Face to Face Conversation.

This difference became more noticeable to me when I conducted a Skype Interview for a project management role. It is more difficult to interact and get your point across especially when you are not the one controlling the interview.

This issue arises also when trying to interview stakeholders and contributors to a project by video conferencing. No matter how well prepared and structured the meeting/interview is there is something of a intangible resources that is missing from the meeting that requires follow up communications and clarifications.

Having access to the same tools online remotely as you would have in your organizations office has being reached but what is missing is the personal interaction with your work colleagues that generates new ideas, new approaches, problem solving and improved forms of communication that can deescalate issues which is missing when working remotely.

Daire
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3 replies by Daire Guiney and Luis Branco
Mar 14, 2020 8:55 AM
Luis Branco
...
Dear Daire
Thank you for sharing your opinion with us (based on your experience)

I am convinced that we are facing a new era: the emergence of a new way of working and interacting with other people

I personally enjoy face-to-face contact.

Will I have to adapt to this new reality?

What will organizations and / or companies be like after this crisis?
Mar 15, 2020 2:22 PM
Daire Guiney
...
Dear Luis,

At some point we are going to reach a digital glass ceiling. That is we have all the toys, technology and process short cuts that we can manage at any one time and what will distinguish one organization from another is the people they employ and how they interact with one another. It is this interaction, an intangible contribution, that will become they most valuable part of an organizations. Everything else will be interchangeable, plug and play and swap out in nature.

I would say after this crisis, a lot of organization will become leaner, more focused and more agile, which goes in tandem to the project management methodologies that are in play in most organizations.

Daire
Mar 20, 2020 5:45 AM
Daire Guiney
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Dear Luis,

The reality is that teleworking, remote working, working from home and working from the cloud are all the same concept that has been around in its present form since the start of the century.

The tools, speed of the internet connections and amount of people working like this has increased in that time period.

At the same time the amount of mobile apps has rapidly increased. It would be unwise to draw a conclusion but I would say in general as I said in a previous point that face to face interaction is essential in order for new ideas, concepts and approaches to be generated.

If everyone starts to work in their own cloud bubble you will get a stagnation in innovation and a stagnation in economic growth and you will get organization that will start to look like Government Departments that are process driven as apposed to innovation driven.

The question you raise is not if you need to adapt to this reality but if you are willing to accept this reality.

Any innovator are disruptors and go against the grain of popular thinking. To me it looks like the time is ripe for innovation and creativity to flourish once again.

Daire
Mar 14, 2020 6:56 AM
Replying to Sergio Luis Conte
...
I am working leading projects and programs in virtual highly distributed around the world teams from 25 years ago. Nothing new below the sun. The key is always the same: the enterprise architecture must be ready to support it. This is the real meassure of agility.
Dear Sergio
Thank you for participating in this reflection and for your opinion

It is only possible to work online (virtual teams) with the internet and, of course, with the evolution of its speed and through the creation of and improvement of tools that facilitate this work

Nothing new under the sun? 25 years ago only if it were under your sun, not mine or the organizations I work with

We agree that the big question concerns the architecture of organizations

What will this new architecture be? That's the big question for me
...
1 reply by Sergio Luis Conte
Mar 15, 2020 8:05 PM
Sergio Luis Conte
...
I started working on line in 1988. So, we did not need the internet (or what it is known today as internet)Architecture was defined in 1986 by the CMU SEI and refined in 1998 by some people like myself an others when today internet explode. Those people created the EABOK when MITRE was formed by some companies (I worked in one of them). Just to comment I wrote an article on that which was published by the PMI and others.
Luis - We just were told to work virtually until at least the end of this month. My kid's schools also are closed and activating their response plans, or, putting them together, then activating!

At work, and as a group, we put together a plan of existing tools in the org to leverage; when and how, also making recommendations for a long-term play.

The schools are scheduling time for the parents to pick up the children's chromebooks which are normally left in the computer lab. We were receiving emails on virtual classrooms, etc. on Friday.

I have no dedicated workspace in the home. All of us will be at the dining room table!
...
1 reply by Luis Branco
Mar 14, 2020 8:57 AM
Luis Branco
...
Dear Andrew
Thank you for participating in this reflection and for your opinion

Do we have to adapt to this new reality? (however uncomfortable)
Mar 14, 2020 7:40 AM
Replying to Daire Guiney
...
Dear Luis,

Yes I would say that there is a big difference between Video Conferencing and Face to Face Conversation.

This difference became more noticeable to me when I conducted a Skype Interview for a project management role. It is more difficult to interact and get your point across especially when you are not the one controlling the interview.

This issue arises also when trying to interview stakeholders and contributors to a project by video conferencing. No matter how well prepared and structured the meeting/interview is there is something of a intangible resources that is missing from the meeting that requires follow up communications and clarifications.

Having access to the same tools online remotely as you would have in your organizations office has being reached but what is missing is the personal interaction with your work colleagues that generates new ideas, new approaches, problem solving and improved forms of communication that can deescalate issues which is missing when working remotely.

Daire
Dear Daire
Thank you for sharing your opinion with us (based on your experience)

I am convinced that we are facing a new era: the emergence of a new way of working and interacting with other people

I personally enjoy face-to-face contact.

Will I have to adapt to this new reality?

What will organizations and / or companies be like after this crisis?
Mar 14, 2020 7:54 AM
Replying to Andrew Craig
...
Luis - We just were told to work virtually until at least the end of this month. My kid's schools also are closed and activating their response plans, or, putting them together, then activating!

At work, and as a group, we put together a plan of existing tools in the org to leverage; when and how, also making recommendations for a long-term play.

The schools are scheduling time for the parents to pick up the children's chromebooks which are normally left in the computer lab. We were receiving emails on virtual classrooms, etc. on Friday.

I have no dedicated workspace in the home. All of us will be at the dining room table!
Dear Andrew
Thank you for participating in this reflection and for your opinion

Do we have to adapt to this new reality? (however uncomfortable)
...
1 reply by Andrew Craig
Mar 14, 2020 7:21 PM
Andrew Craig
...
For at least the short term, yes. But for how long will the short term last. I, too, strongly prefer in-person work. I will have to adapt to a digital world, at least for now. It will be a bit on the uncomfortable side at first, but have been thinking about how to best adapt.
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