September 28 & 29, 2020 | Virtual
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Resist knee jerk reaction, a typical one the tendency or urge to start micromanaging. You MUST trust your team. Initially, you will have to engage more frequently but be careful that it does not come across as mistrust. Return to 'normal' as soon as you are satisfied that all your collaboration channels are functioning the way you want them to function. 'Normal' means not killing the team with constant meetings, check-ins, etc.
Thomas' comment about talking non-work is very important. We did it in the office, it shouldn't stop with WFH, and is part of being human and maintaining our well-being.
For me also, exercise was part of my daily office routine, walking to public transport or riding bicycle to work, plus up to another hour per day walking between meetings. Speaking to the teams I work with, this is not unusual. So as Jao noted, many of us need to consciously schedule exercise time. And this *can* be in middle of the day eg to take advantage of nice weather for those of us who have less pleasant winters, or to provide a mental break.
I see similarity in views from you and others.
I agree that we should trust the team and ensure that we are not doing micromangement.
I agree that checking in with your colleagues about how they're feeling is important during this time. Celebrate/acknowledge their birthdays, work anniversaries, graduations of their kids, etc.
One way I've maintained my work schedule and not worked overtime is by setting a ritual to begin and end my work day. Currently, I "commute" to and from "work" (in my home office) by walking a mile around my neighborhood. This allow me to get some fresh air and exercise, and I can reset my mind during my walk.
Another technique I've been using is the Pomodoro method. I don't have trouble focusing on work, but in the office, I occasionally got up to get water, speak with a colleague, or grab something from the printer. Without those natural breaks, I found myself quickly getting exhausted. Now, I set my timer for 50 minutes and take a 10-minute break to do something, anything, not work-related. At the end of 4 hours, I take a 20-minute break (usually for lunch). I've found that this has made me much more productive than working straight through the breaks.
I appreciate all of the comments here. It's interesting to see how everyone has adapted so quickly to this new situation.
For me, our office was not set up with work from home capabilities, so the transition was a bit difficult getting our team working at full capacity again, from an IT standpoint. Now that we've settled in, our team is up and running at full force.
One initial risk I noted was the potential for more errors in work, as we were working outside of our usual processes from a hardware standpoint, as we were no longer working on our our multiple screens, but instead are working on tablets. To my surprise, our team has actually reduced our number of errors significantly since working remotely. This was a great surprise and I'm happy to see that we are able to adopt and not have our work suffer.
As for communication, for the most part, it has been easy to communicate with my team. However, the exceptions to this are our upper management team, as it often takes multiple follow-ups to get a single response. Identifying this now as a risk for potential delays, my team has put in more internal steps and video calls to ensure we receive the support needed for each project in a timely manner.
Overall, I'm pleasantly surprised with the productivity level of our team and how we transitioned into the work-from-home structure.
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