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Topics: Change Management, Organizational Culture, Stakeholder Management
If the current state had been developed with more planning and over a longer time, would it look differently?
As part of our "Supporting the Change Journey to Anywhere" webinar -- focused on supporting teams through their change journeys in our COVID-19 world even when the future state is undetermined -- we're asking you to evaluate the unique aspects of your team's current state. This includes our prompt here: How might the current state be different if it had been developed with more planning and over a longer time?

Check out the webinar, available on-demand at https://www.projectmanagement.com/videos/6...ey-to-Anywhere. And, let us know your thoughts here.
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Hello Kendra,
First of all thank you for the webinar and sharing your views and tools to manage change during this Covid-19 epidemic.
In my view yhe current state would definitely be different than, if we had longer time to plan for this situation. I have marked few points which in my view whould have made situation better.
1. Planning of work from home. At the current state people are having problem as they are not at the best possible location, situation to work from home and either they need to take holidays or not fully productive due to various reason.
For example people who were already on holidays they might not be able to come back and start with business as usual. Connectivity problem, setting up home office environment, managing kids etc.
This could have been much better if proper planning time was availble to ensure minimum impact.
2. Prioritization of work could have been possible to ensure that the most critical projects or activities are completed and has minimum impact on project, business. For example the project which need some onboard testing or physical presence of people to work on, could have been done eariler and the project might be in better shape to go ahead with minimum or no dependencies. Such projects are on hold as of now or struggling to meet the timeline.
3. Remote server, lab setup could have been a possibility to ensure minimum impact if we had longer time to plan.
4. Risk planning and mitigation, specially to ensure people are equiped with correct mindset and resources to ensure smooth working. This might be a show stopper now as people might not be availble or they are not ready if suddenly some new responsibilities are given to them, due to uncertain events and they are not have enough experience enough to handle them.
4. Prioritizing Trainings and building a better proxy system could have been possible incase of longer planning time was available.
5. Better planning of costs and budeget including capex and opex etc.
6. Better managed dependencies on external stakeholders was possible in case of longer planning time was available.
I personally know few projects which are struggling due to external dependencies and stakeholders impact on projects.
7. Better planning of communication by ensuring that relevant resources are availble to enable it and also getting the acceptance of stakeholders for proposals was possible if longer planning time was available.
Project managers are looking for free or low cost project management tools now, as they are finding it difficult to manage activities and progree of project.

I tried to list a few based on the impact on schedule, cost, stakeholders, communication, resources etc. I hope others will also have some points to add upon...

-Tarun
...
2 replies by Diane Parks and Kendra Modzelewski
May 27, 2020 5:17 PM
Diane Parks
...
did you ever get a link to the ebook - I can't find the link.
May 27, 2020 5:32 PM
Kendra Modzelewski
...
Hi Tarun,
Thanks so much for taking the time to reach out. You have shared some really critical insights here that are important to understanding our current state. Youu've identified key disrupters with regard to the functionality of remote work (like the technical needs of remote employees) as well as some of those more challenging elements like mindset. I would love to hear how your organization - and others - make adjustments over time to smooth change journeys.

The eBook is live now, available at https://www.projectmanagement.com/presenta...ey-to-Anywhere.

We are looking forward to hearing feedback on the content!
I am having trouble finding the downloadable ebook content, could you provide a link. Thanks,
...
1 reply by Kendra Modzelewski
May 27, 2020 5:29 PM
Kendra Modzelewski
...
Hi James,
Thanks so much for taking the time to reach out. The eBook is live now, available at https://www.projectmanagement.com/presenta...ey-to-Anywhere. We are looking forward to hearing feedback on the content!
May 26, 2020 9:26 PM
Replying to Tarun Nair
...
Hello Kendra,
First of all thank you for the webinar and sharing your views and tools to manage change during this Covid-19 epidemic.
In my view yhe current state would definitely be different than, if we had longer time to plan for this situation. I have marked few points which in my view whould have made situation better.
1. Planning of work from home. At the current state people are having problem as they are not at the best possible location, situation to work from home and either they need to take holidays or not fully productive due to various reason.
For example people who were already on holidays they might not be able to come back and start with business as usual. Connectivity problem, setting up home office environment, managing kids etc.
This could have been much better if proper planning time was availble to ensure minimum impact.
2. Prioritization of work could have been possible to ensure that the most critical projects or activities are completed and has minimum impact on project, business. For example the project which need some onboard testing or physical presence of people to work on, could have been done eariler and the project might be in better shape to go ahead with minimum or no dependencies. Such projects are on hold as of now or struggling to meet the timeline.
3. Remote server, lab setup could have been a possibility to ensure minimum impact if we had longer time to plan.
4. Risk planning and mitigation, specially to ensure people are equiped with correct mindset and resources to ensure smooth working. This might be a show stopper now as people might not be availble or they are not ready if suddenly some new responsibilities are given to them, due to uncertain events and they are not have enough experience enough to handle them.
4. Prioritizing Trainings and building a better proxy system could have been possible incase of longer planning time was available.
5. Better planning of costs and budeget including capex and opex etc.
6. Better managed dependencies on external stakeholders was possible in case of longer planning time was available.
I personally know few projects which are struggling due to external dependencies and stakeholders impact on projects.
7. Better planning of communication by ensuring that relevant resources are availble to enable it and also getting the acceptance of stakeholders for proposals was possible if longer planning time was available.
Project managers are looking for free or low cost project management tools now, as they are finding it difficult to manage activities and progree of project.

I tried to list a few based on the impact on schedule, cost, stakeholders, communication, resources etc. I hope others will also have some points to add upon...

-Tarun
did you ever get a link to the ebook - I can't find the link.
Can you send the link for the ebook or give specific instructions as to where to locate it? I wasn't able to find the link
...
1 reply by Kendra Modzelewski
May 27, 2020 5:29 PM
Kendra Modzelewski
...
Hi Diane,
Thanks so much for taking the time to reach out. The eBook is live now, available at https://www.projectmanagement.com/presenta...ey-to-Anywhere. We are looking forward to hearing feedback on the content!
May 27, 2020 2:05 PM
Replying to James O'Rourke
...
I am having trouble finding the downloadable ebook content, could you provide a link. Thanks,
Hi James,
Thanks so much for taking the time to reach out. The eBook is live now, available at https://www.projectmanagement.com/presenta...ey-to-Anywhere. We are looking forward to hearing feedback on the content!
May 27, 2020 5:18 PM
Replying to Diane Parks
...
Can you send the link for the ebook or give specific instructions as to where to locate it? I wasn't able to find the link
Hi Diane,
Thanks so much for taking the time to reach out. The eBook is live now, available at https://www.projectmanagement.com/presenta...ey-to-Anywhere. We are looking forward to hearing feedback on the content!
May 26, 2020 9:26 PM
Replying to Tarun Nair
...
Hello Kendra,
First of all thank you for the webinar and sharing your views and tools to manage change during this Covid-19 epidemic.
In my view yhe current state would definitely be different than, if we had longer time to plan for this situation. I have marked few points which in my view whould have made situation better.
1. Planning of work from home. At the current state people are having problem as they are not at the best possible location, situation to work from home and either they need to take holidays or not fully productive due to various reason.
For example people who were already on holidays they might not be able to come back and start with business as usual. Connectivity problem, setting up home office environment, managing kids etc.
This could have been much better if proper planning time was availble to ensure minimum impact.
2. Prioritization of work could have been possible to ensure that the most critical projects or activities are completed and has minimum impact on project, business. For example the project which need some onboard testing or physical presence of people to work on, could have been done eariler and the project might be in better shape to go ahead with minimum or no dependencies. Such projects are on hold as of now or struggling to meet the timeline.
3. Remote server, lab setup could have been a possibility to ensure minimum impact if we had longer time to plan.
4. Risk planning and mitigation, specially to ensure people are equiped with correct mindset and resources to ensure smooth working. This might be a show stopper now as people might not be availble or they are not ready if suddenly some new responsibilities are given to them, due to uncertain events and they are not have enough experience enough to handle them.
4. Prioritizing Trainings and building a better proxy system could have been possible incase of longer planning time was available.
5. Better planning of costs and budeget including capex and opex etc.
6. Better managed dependencies on external stakeholders was possible in case of longer planning time was available.
I personally know few projects which are struggling due to external dependencies and stakeholders impact on projects.
7. Better planning of communication by ensuring that relevant resources are availble to enable it and also getting the acceptance of stakeholders for proposals was possible if longer planning time was available.
Project managers are looking for free or low cost project management tools now, as they are finding it difficult to manage activities and progree of project.

I tried to list a few based on the impact on schedule, cost, stakeholders, communication, resources etc. I hope others will also have some points to add upon...

-Tarun
Hi Tarun,
Thanks so much for taking the time to reach out. You have shared some really critical insights here that are important to understanding our current state. Youu've identified key disrupters with regard to the functionality of remote work (like the technical needs of remote employees) as well as some of those more challenging elements like mindset. I would love to hear how your organization - and others - make adjustments over time to smooth change journeys.

The eBook is live now, available at https://www.projectmanagement.com/presenta...ey-to-Anywhere.

We are looking forward to hearing feedback on the content!

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