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Topics: Communications Management, Construction, Teams
What will be the negative effect of virtual meeting? Will the positive effect overrun the negative?
Due to the pandemic, we are in a "new normal", whereby big gathering like a physical meeting is discourage. In a physical meeting setup, you will be able to feel the atmosphere of the meeting that is absent in a virtual meeting. Any techniques that is available in order to overcome this and somehow make the meeting effective and be beneficial to all stakeholders?
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William -

A greater emphasis on active listening by all participants, establishing some ground rules/working agreements on how to better identify non-verbal cues, using built-in features of tools like Zoom (e.g. thumbs up, coffee cup) and insisting on video presence for meetings can all help...

Kiron
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1 reply by William Turno
Sep 04, 2020 9:30 PM
William Turno
...
Mr. Kiron,

Noted your reply.

Insisting on video presence, will there be any issue on privacy?

Thank you.
Sep 04, 2020 10:54 AM
Replying to Kiron Bondale
...
William -

A greater emphasis on active listening by all participants, establishing some ground rules/working agreements on how to better identify non-verbal cues, using built-in features of tools like Zoom (e.g. thumbs up, coffee cup) and insisting on video presence for meetings can all help...

Kiron
Mr. Kiron,

Noted your reply.

Insisting on video presence, will there be any issue on privacy?

Thank you.
...
1 reply by Kiron Bondale
Sep 05, 2020 8:29 AM
Kiron Bondale
...
If there is a good reason to turn off the cameras for a brief while, that's fine, and folks have had plenty of time to decide where they will take video calls to ensure they have a certain level of privacy. This is another example of each team figuring out their way of working - if the circumstances for certain team members don't easily allow them to take video calls without privacy issues, then the rest of the team should work with them to find ways to still benefit from "presence" if not by camera.

Kiron
Sep 04, 2020 9:30 PM
Replying to William Turno
...
Mr. Kiron,

Noted your reply.

Insisting on video presence, will there be any issue on privacy?

Thank you.
If there is a good reason to turn off the cameras for a brief while, that's fine, and folks have had plenty of time to decide where they will take video calls to ensure they have a certain level of privacy. This is another example of each team figuring out their way of working - if the circumstances for certain team members don't easily allow them to take video calls without privacy issues, then the rest of the team should work with them to find ways to still benefit from "presence" if not by camera.

Kiron
I do not believe that we should consider replacing one with the other - they are not equal. Virtual meetings are great for transfer of information, not so good for networking, social interaction, personal connections leading to team identification and recognizing mutual interests and points of view. A physical meeting has a "before" and "after" where a lot gets done through 'one-on-ones', group chats and commitments for later communications (coffee shop).

In the virtual setting a team member may be introduced as a civil engineer but his/her extensive experience with public versus private clients may be unrecognized. There is limited opportunity to expand what we can offer the team.

Generally I find virtual meetings rather dry whereas physical meetings are dynamic in nature.

I propose that the objective of the meeting be analyzed and that steps be taken to achieve all of the needs. What we risk missing in virtual meetings be mitigated in other ways.

As a last point, we humans are social animals. We need personal contact to be at our best. We need family, we need a tribe, we need to identify with others. The virtual meeting doesn't provide for that need.
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1 reply by William Turno
Sep 06, 2020 10:48 AM
William Turno
...
Mr. Peter,

Good point you have there.

Thank you.
Sep 05, 2020 7:44 PM
Replying to Peter Rapin
...
I do not believe that we should consider replacing one with the other - they are not equal. Virtual meetings are great for transfer of information, not so good for networking, social interaction, personal connections leading to team identification and recognizing mutual interests and points of view. A physical meeting has a "before" and "after" where a lot gets done through 'one-on-ones', group chats and commitments for later communications (coffee shop).

In the virtual setting a team member may be introduced as a civil engineer but his/her extensive experience with public versus private clients may be unrecognized. There is limited opportunity to expand what we can offer the team.

Generally I find virtual meetings rather dry whereas physical meetings are dynamic in nature.

I propose that the objective of the meeting be analyzed and that steps be taken to achieve all of the needs. What we risk missing in virtual meetings be mitigated in other ways.

As a last point, we humans are social animals. We need personal contact to be at our best. We need family, we need a tribe, we need to identify with others. The virtual meeting doesn't provide for that need.
Mr. Peter,

Good point you have there.

Thank you.
There is no negative effect. Is the same when you work inside a company where you do not have the opportunity to meet people due to the physical distribution.
...
1 reply by William Turno
Sep 08, 2020 7:12 PM
William Turno
...
Hello Mr. Sergio,

Yes, you have a point.

My concern is a company that is already used to working on a face to face relationship and suddenly this pandemic striked. The situation changes. Some companies have employees that are not tech savvy. It will be difficult to adjust. People can adapt but it will take time especially to older generation. How are we going to settle this issue?

Thank you.
I do agree with Kiron
Sep 06, 2020 5:33 PM
Replying to Sergio Luis Conte
...
There is no negative effect. Is the same when you work inside a company where you do not have the opportunity to meet people due to the physical distribution.
Hello Mr. Sergio,

Yes, you have a point.

My concern is a company that is already used to working on a face to face relationship and suddenly this pandemic striked. The situation changes. Some companies have employees that are not tech savvy. It will be difficult to adjust. People can adapt but it will take time especially to older generation. How are we going to settle this issue?

Thank you.
...
1 reply by Sergio Luis Conte
Sep 09, 2020 6:00 AM
Sergio Luis Conte
...
is not a problem of the people. Is a problem of the company. That´s because you can read me to write about things like Agile is a matter of enterprise architecture not culture/mindset/etc things like that only. In today world is difficult to find people that is not "tech savvy", Who do not have a cel phone on hand? I know, as somebody that is living in Latin America sometimes this could happend. About older generation is not right they can not adapt In fact, they make the world where we are living today. In fact, I can be consider older.....
Sergio does have a valid point. It should be business as usual, whether online of not.
Sep 08, 2020 7:12 PM
Replying to William Turno
...
Hello Mr. Sergio,

Yes, you have a point.

My concern is a company that is already used to working on a face to face relationship and suddenly this pandemic striked. The situation changes. Some companies have employees that are not tech savvy. It will be difficult to adjust. People can adapt but it will take time especially to older generation. How are we going to settle this issue?

Thank you.
is not a problem of the people. Is a problem of the company. That´s because you can read me to write about things like Agile is a matter of enterprise architecture not culture/mindset/etc things like that only. In today world is difficult to find people that is not "tech savvy", Who do not have a cel phone on hand? I know, as somebody that is living in Latin America sometimes this could happend. About older generation is not right they can not adapt In fact, they make the world where we are living today. In fact, I can be consider older.....
...
1 reply by Peter Rapin
Sep 09, 2020 9:12 AM
Peter Rapin
...
I, as Sergio, could be considered "older". But, I would remind the youth that our generation mostly invented the technology you hold so dear. The youth may be adept users but the seniors know what's behind the screens and how we got here.

As I suggested earlier, virtual meetings do not replace physical meetings. Both are tools used to deliver the project. If you are a carpenter you understand there are different saws for different situations yet all are saws.
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