Project Management Central

Please login or join to subscribe to this thread

Topics: PMI Standards, PMO
Lesson's Learned
Network:21



I am working on identifying a repository for Lessons Learned. Does anyone store lessons learned in a searchable database? I'd be interested to hear about your solution.

Since mine needs to be "no-cost", I am considering building something in Quick Base or in Microsoft Access.
Sort By:
Page: 1 2 3 next>
Network:1712



Kristin, I used SharePoint for storing the searchable database. Since this may not be an option for you, the software you mentioned (and perhaps Excel as well - depending on the numbers) may be the way to go. The one recommendation I have would be to ensure your metadata is very strong... I think this is how you can ensure quality search results. Examples of metadata could be: Functional area, Methodology, Time frame (recent vs. older), Type of lesson (disaster vs. positive etc.). You can figure out what the relevant search criteria for your organization would be and organize the metadata to support it.

You can also do a search on 'Lessons Learned Database' on this site. There seems to be some information that could be useful to you.
Network:92385



Be wary of home-grown solutions. You could wind up sinking a lot of time in it. And your time should not be considered "no-cost".

You may find that EverNote or OneNote are good, suitable and inexpensive solutions. I am constantly amazed at OneNote's ability to do textual search across graphic (i.e., screen shots) and even ink-based text (i.e., handwriting).
...
2 replies by James Fisher and Patrick Dicey
May 10, 2016 2:58 PM
Patrick Dicey
...
I'm interested to see what people propose in this thread, it's the current knowledge-age we are living in challenge of knowledge management and I'm not sure there's a good solution yet. I do agree, home-grown solutions may present long term maintenance, integration, and/or data migration challenges.

Thanks for the tip on OneNote, I've never used it but the built in OCR searching of graphics seems to work well.
May 11, 2016 11:34 PM
James Fisher
...
As Patrick already said ... thanks for the tip about OneNote. I've never used it and will have to look at its capabilities more closely. No matter what solution is used, if it's not easy for the users (and also *required* by Senior Management) then it will probably only be a success for those that choose to take advantage of it.
Network:159



May 10, 2016 1:59 PM
Replying to Stéphane Parent
...
Be wary of home-grown solutions. You could wind up sinking a lot of time in it. And your time should not be considered "no-cost".

You may find that EverNote or OneNote are good, suitable and inexpensive solutions. I am constantly amazed at OneNote's ability to do textual search across graphic (i.e., screen shots) and even ink-based text (i.e., handwriting).
I'm interested to see what people propose in this thread, it's the current knowledge-age we are living in challenge of knowledge management and I'm not sure there's a good solution yet. I do agree, home-grown solutions may present long term maintenance, integration, and/or data migration challenges.

Thanks for the tip on OneNote, I've never used it but the built in OCR searching of graphics seems to work well.
Network:92385



The other thing about OneNote is that it is network-sharing friendly. By that, I mean if everyone has the same network file open, they automatically get each other's update on their machines. You can also split permissions so that some users get to see the updates only.
Network:100



Our PMO is still in its infancy and we've recognized the challenge this repository poses. We've tried Sharepoint which drove structure but was difficult to search. We also have OneNote, which is very free-form, but has an excellent search capability. We've now added ShareFile and are working to develop a common folder structure. It looks like we'll end up using all three. SharePoint as a library. ShareFile for active projects, maintaining a common folder structure for tools like OneNote, Excel, Word, etc.
Network:767



If your organization is using Lotus Notes for email and others then you can use that as file repository, Otherwise OneNote is good option for you.
Network:1611



One key concern is availability/accessibility to all who need it. If people need to acquire a tool to use it -- even if it's adding a license for little cost -- it tends to impede acceptance and adoption of the tool and process. If you can use whatever software is available and already-loaded for everyone in the org, it will allow for quicker acceptance and usage. Once people see the value of the process and become more committed to it, you can look toward whatever might be next. When you're first starting out, it doesn't matter what features you gain by using a certain tool if people aren't actually using it.
Network:98



I was wondering the same thing as far as if there is a database template, that yes, we would put on SharePoint or create as a WIKI. Any links?
...
2 replies by Pablo Cesar Garcia Bonilla and Patrick Dicey
May 11, 2016 3:53 PM
Patrick Dicey
...
I actually really like the idea of internal wikis, but haven't seen it fully implemented anywhere. Most people are familiar with the format, they are easy to edit, and are searchable and cross-linkable. I believe they are also free (aside from hosting internally).
Nov 21, 2018 4:18 PM
Pablo Cesar Garcia Bonilla
...
I use OneNote as a personal wiki, it allows to create pages, attach files and link them very easily.
Network:139



Open source solutions of collaborative sites. I haven't used it, but seems to be an option.
http://www.xwiki.com/en/comparisons/xwiki-vs-confluence
Network:159



May 11, 2016 9:43 AM
Replying to STEVE BOEDECKER
...
I was wondering the same thing as far as if there is a database template, that yes, we would put on SharePoint or create as a WIKI. Any links?
I actually really like the idea of internal wikis, but haven't seen it fully implemented anywhere. Most people are familiar with the format, they are easy to edit, and are searchable and cross-linkable. I believe they are also free (aside from hosting internally).
...
1 reply by Stéphane Parent
May 11, 2016 7:20 PM
Stéphane Parent
...
We use Confluence at work which is particularly well suited for this purpose. I did not bring it up before as I suspect its cost might be a barrier for Kristin.
Page: 1 2 3 next>  

Please login or join to reply

Content ID:
ADVERTISEMENTS

"I would have made a good Pope. "

- Richard M. Nixon

ADVERTISEMENT

Sponsors

Vendor Events

See all Vendor Events