Project Management

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Topics: Communications Management, Estimating, Utility
Project Tasks/Issues Tracker (Reporting)
PM Software like Prince, MS Project, etc. might be quite expensive for some organizations and individuals. Also, some times PMs just need an easy way to track Project Tasks, Issues, etc. simply by tracking on the cost, time and/or scope (depending on the sponsor bias) maybe just one of them. I came up with a tool that simply uses MS Excel and MS SharePoint, to measure and track what really matter without going thru the pain of setting complex Project Plans. It is an cost/effective way to also collaborate as team members would not require much training and MS Project licenses when providing input on their project tasks.
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Sounds interesting. Do you plan to share this with this community or are you working on commercializing it?
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1 reply by Jose Martinez Jimenez
Jun 27, 2016 8:55 AM
Jose Martinez Jimenez
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Hi Samuel,
There are various ways in which this tool can be setup (from basic to advance - depending on the reporting requirements). I would be glad to share with this community the basic one.
Thanks,
The selection of PM software tool will depend entirely on complexity of the project, size, no. of activities, project charter, interface etc. Using a fit-for-purpose toll is the key to optimize cost. If a project is very simple no software may be needed whereas if the project is complex and contains large number of activities, Primavera could be the right choice.
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1 reply by Jose Martinez Jimenez
Jun 27, 2016 8:59 AM
Jose Martinez Jimenez
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Hello Rupak,
You brought a good point. It all depends on the complexity of the project. Believe it or not, I have seen many PMs using expensive software to track very simple projects which from the cost effective point of view make no sense. So, in mind opinion this is where this tool might be able to streamline reporting and bring some cost savings.
Thanks for you post.
Excel is by far the tool I've seen used the most, for both small and larger projects, and I don't think it's a bad tool. There are a lot of templates and even some for Agile. Our organization also has us using Clarity to enter project tasks and assign to resources where the staff enter their actual time and we track estimates vs actual, but the version we are on is old. The organization is migrating to Team Foundation Server to replace Clarity with a link to Microsoft Project Server within the year.
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1 reply by Jose Martinez Jimenez
Jun 27, 2016 9:04 AM
Jose Martinez Jimenez
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Hi Pamela,
Thanks for sharing. I also have learned that regardless of the complexity of the Project, it also has to do with what are those reporting points that matters to the Stakeholders. So, the software could allows you to reporting on 20 different things, but if the stakeholders just care about 5 things, maybe it is not worth to invest in expensive software.
Thanks for sharing !!
Jun 24, 2016 4:03 PM
Replying to Samuel Vaddi
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Sounds interesting. Do you plan to share this with this community or are you working on commercializing it?
Hi Samuel,
There are various ways in which this tool can be setup (from basic to advance - depending on the reporting requirements). I would be glad to share with this community the basic one.
Thanks,
Jun 24, 2016 4:24 PM
Replying to Rupak Bhattacharyya
...
The selection of PM software tool will depend entirely on complexity of the project, size, no. of activities, project charter, interface etc. Using a fit-for-purpose toll is the key to optimize cost. If a project is very simple no software may be needed whereas if the project is complex and contains large number of activities, Primavera could be the right choice.
Hello Rupak,
You brought a good point. It all depends on the complexity of the project. Believe it or not, I have seen many PMs using expensive software to track very simple projects which from the cost effective point of view make no sense. So, in mind opinion this is where this tool might be able to streamline reporting and bring some cost savings.
Thanks for you post.
Jun 24, 2016 4:57 PM
Replying to Pamela Pennington
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Excel is by far the tool I've seen used the most, for both small and larger projects, and I don't think it's a bad tool. There are a lot of templates and even some for Agile. Our organization also has us using Clarity to enter project tasks and assign to resources where the staff enter their actual time and we track estimates vs actual, but the version we are on is old. The organization is migrating to Team Foundation Server to replace Clarity with a link to Microsoft Project Server within the year.
Hi Pamela,
Thanks for sharing. I also have learned that regardless of the complexity of the Project, it also has to do with what are those reporting points that matters to the Stakeholders. So, the software could allows you to reporting on 20 different things, but if the stakeholders just care about 5 things, maybe it is not worth to invest in expensive software.
Thanks for sharing !!

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